[kids-lib] Summer Reading: More clarification

Thu May 13 10:14:13 PDT 2010

Library full access to artwork during summer reading is an important
goal to work toward for the next RFP.  I think we need to be firm and
outspoken about our needs and we should work on buy-in from other state
representatives BEFORE the meetings, so we speak with a united voice.  
Karen

Karen Fischer, 
Adult and Youth Services Manager
Salem Public Library
503-588-6039
kfischer at cityofsalem.net

>>> BOGART Debra S <Debra.S.Bogart at ci.eugene.or.us> 5/13/2010 10:03 AM
>>>

Hi Katie, thanks for the clarifications. I guess, from the earliest
time of joining the collaborative, we thought that the collaborative
paid for the artists, and so the copyrights belonged to CSLP. It was
news to me that Highsmith owns those copyrights . 

I’m pretty sure that EPL won’t be ordering custom print materials from
HIghsmith, so what it means for us is that we will buy a few products
from HIghsmith-posters, banners, etc.-and that our calendars, sign-up
forms, etc. will use free clipart. Some years the artwork is really
great, and we want to use it, so I’m sorry to find out it is not 
available to us. 

Debra
Youth Services
Eugene Public Library

From:kids-lib-bounces at listsmart.osl.state.or.us
[mailto:kids-lib-bounces at listsmart.osl.state.or.us] On Behalf Of Katie
Anderson
Sent: Monday, May 10, 2010 8:54 AM
To: Deeda Chamberlain; '(kids-lib at listsmart.osl.state.or.us)';
'(oyan at listsmart.osl.state.or.us)'; Libs-or
Subject: Re: [kids-lib] Summer Reading: More clarification

Excellent questions!

When did the change in rules come about? Has this been in the works for
a while or have the rules always stated this?  
As far as I know, this has always been the rule.  The Rules of Use did
not clearly explain it so lots of libraries all over the country have
not been in compliance and didn’t know it.  Therefore, the Rules of Use
were clarified this year to help libraries comply.

Was there lots of discussion at the CSLP? 
There was some discussion in the Rule of Use Committee meeting.  It was
primarily around the process and time line for completing the
“Customized Paper Product Order” form and submitting it to CSLP so we
will be able to help libraries through this process next year.  This is
the process that should allow you to create your own reading logs as you
have in the past.

How are other states feeling? 
I don’t know because there was not a lot of discussion around this.  At
the Rules of Use Committee meeting most people were concerned that
Highsmith doesn’t know how many libraries are not in compliance with
this Rule, and they will be surprised by how many more Customized Paper
Product Orders there will be next year.  A few people who attended the
Rules of Use Committee meeting said they hope that Highsmith is
overwhelmed by the number of Customized Paper Product Orders because it
may present an opportunity to discuss making some changes to this Rule.

Could you please provide some background about how these rules of use
evolved? 
As I understand it, the Rules of Use were created to help libraries
understand copyright of Highsmith’s summer reading products.  The Rules
of Use are revised on an ongoing basis to provide more clarification of
copyright on summer reading products, and help libraries move towards
compliance.  I will email the Chair of the Rules of Use Committee to
confirm this, and get more information for you.   

Please let me know if you have any other questions.

Thank you,
Katie

Katie Anderson, Library Development Services
* Youth Services Consultant * Oregon Center for the Book Coordinator *
Oregon State Library, 250 Winter St. NE, Salem, OR 97301
katie.anderson at state.or.us, 503-378-2528

From:kids-lib-bounces at listsmart.osl.state.or.us
[mailto:kids-lib-bounces at listsmart.osl.state.or.us] On Behalf Of Deeda
Chamberlain
Sent: Friday, May 07, 2010 3:31 PM
To: Katie Anderson; '(kids-lib at listsmart.osl.state.or.us)';
'(oyan at listsmart.osl.state.or.us)'; Libs-or
Subject: Re: [kids-lib] Summer Reading: More clarification

Katie-

I think we are upset not only about whether of how to be in compliance
with the new rules but these changes occurred. Last time I read the Use
rules, all it said was that use the of the artwork was limited to summer
reading promotion or materials. When did the change in rules come about?
Was there lots of discussion at the CSLP? How are other states feeling?
Has this been in the works for a while or have the rules always stated
this?

Could you please provide some background about how these rules of use
evolved? 

Thanks.

Deeda

Deeda Chamberlain

Youth Services Librarian

Woodburn Public Library

From:kids-lib-bounces at listsmart.osl.state.or.us
[kids-lib-bounces at listsmart.osl.state.or.us] On Behalf Of Katie Anderson
[katie.anderson at state.or.us]
Sent: Friday, May 07, 2010 3:10 PM
To: '(kids-lib at listsmart.osl.state.or.us)';
'(oyan at listsmart.osl.state.or.us)'; Libs-or
Subject: [kids-lib] Summer Reading: More clarification

**Please excuse any cross-posting** 

There is a lot of concern around the clarification to the Collaborative
Summer Library Program (CSLP) Rules of Use.  Here is more detailed
information:

This year:If you have already sent your summer reading materials to the
printer, don’t worry about it.  Use them.  It’s OK this year.   If you
are down to the wire and don’t have time to swap the CSLP artwork or
clipart from the manual, send it to the printers as you planned.  It’s
OK this year. If you have time to swap out the CSLP art for public
domain clipart on your summer reading materials, please do so. If you
are photocopying/printing materials from the summer reading manual, that
is OK.  That’s what the manual is for. If you are purchasing posters and
materials from Highsmith, then sending them to have your library
information printed on them.  It’s OK. If you are printing/photocopying
the same posters, bookmarks, and materials sold by Highsmith, you need
to purchase these from Highsmith. 

Oregon Summer Reading Certificates this year:
There are no changes, and should be going out to the libraries that
ordered them the first week of June as planned.  They are not in
compliance with the Rules of Use. However, I spoke with CSLP and
Highsmith about the Oregon Summer Reading Certificate, I filled out and
submitted a "Customized Paper Product Order" form, and received
permission to create and print them in-house this year.  

Next year:
Libraries can still design their own paper products; you do not have to
purchase Highsmith products from the catalog.  There are two other
options:

1) Create your own paper materials using the CSLP artwork or clip-art
just like you have done in the past, complete a "Customized Paper
Product Order" form and submit it to Highsmith.  Highsmith will either
print it for you or they will refuse it.  The Rules of Use state that if
Highsmith refuses to print your customized paper product they should
give you permission to print it in-house. It is too late to do this for
the 2010 summer reading program. I will send out the "Customized Paper
Product Order" form via email this Fall for the 2011 summer reading
program. This is the process we will use for the Oregon Summer Reading
Certificate next year.  

2) Create your own materials using artwork/clip-art from another
source.  In this case you could use clipart in the public domain such as
what you find from windows clipart to create your own logs.  Another
example, some Oregon libraries use the CSLP slogan and theme (water,
"Make a Splash--READ!")  However, they contract with a local artist to
design different art and use their own art on all summer reading
materials.  As you know, Ready to Read funds may only be used for the
statewide reading program and this counts because these libraries still
use the CSLP theme and slogan.

A few things to keep in mind:
CSLP is not the copyright police. The CSLP Rules of Use are designed to
make Highsmith’s copyright rules more understandable to libraries, and
to help libraries move towards compliance.  If you aren’t sure your
library is in compliance with the Rules of Use and you are facing a
short timeline, keep working as you originally planned so you can meet
your deadline, but please send me and email or give me a call.  

CSLP has an RFP process to contract with an exclusive vendor, Highsmith
is the vendor that was awarded the current contract.  There will be a
full RFP process when the contract is up, and Highsmith will have to
submit another RFP just like all other interested vendors.

If you have questions or concerns about Rules of Use, please contact me
first.  If it is urgent and I’m not available, contact one of your other
CSLP representatives:
 Esther Moberg, CSD Summer Reading Chair: Esther_creslib at centurytel.net
Paige Bentley, CSD In-coming Summer Reading Chair: paigeb at dpls.lib.or.us
Heidi Weisel, OYAN CSLP Liaison: heidi.weisel at ci.corvallis.or.us Katie
Anderson, CSLP Oregon State Representative: katie.anderson at state.or.us  

Katie Anderson, Library Development Services
* Youth Services Consultant * Oregon Center for the Book Coordinator *
Oregon State Library, 250 Winter St. NE, Salem, OR 97301
katie.anderson at state.or.us, 503-378-2528

From:Katie Anderson 
Sent: Thursday, May 06, 2010 1:30 PM
To: '(kids-lib at listsmart.osl.state.or.us)';
'(oyan at listsmart.osl.state.or.us)'; 'Libs-or'
Subject: Summer Reading: Rules of Use clarification

**Please excuse any cross-posting** 

Hello, 

While attending the Annual CSLP (Collaborative Summer Library Program)
Conference this month, your Oregon CSLP representatives learned more
about the Rules of Use. The Rules of Use are a living document,
constantly being revised by the CSLP Rules of Use Committee.  Please
review the Rules of Use online at:
http://www.cslpreads.org/about/rules-of-use.html 

This year there was a major clarification regarding use of CSLP artwork
and clip-art from the manual on customized paper products such as
reading records, certificates, and bookmarks.  CSLP members may not use
CSLP artwork or clip-art from the CSLP manual to create customized paper
products if Highsmith offers a similar paper product.

Here are a few examples:

You may not use CSLP artwork or clip-art from the manual to create your
own:Reading records/logs because Highsmith sells reading records. Summer
reading certificates because Highsmith sells certificates. Bookmarks
because Highsmith sells bookmarks. 

You may use CSLP artwork or clip-art from the manual to create your
own:Booklists because Highsmith doesn’t sell booklists. Event fliers,
programs, and brochures because Highsmith doesn’t sell these. 

This is a huge clarification.  CSLP and Oregon CSLP representatives
know that many libraries are not in compliance with this Rule of Use. 
Do not panic if you are not in compliance, please email me at
katie.anderson at state.or.us and I can provide more information.

There is a process in place if you would like to use CSLP artwork or
clip-art from the manual to create your own reading records,
certificates, bookmarks, or other paper products offered by Highsmith. 
Unfortunately, it is too late to go through the appropriate process for
this summer.  In the Fall I will send out an email with information
about how to request customized paper products for next summer.  You may
be interested to know the Rules of Use state: CSLP Exclusive Vendor
[Highsmith]gets first right of refusal on all custom paper orders.
Custom paper orders that cannot be customized by CSLP's Exclusive
Vendor [Highsmith]may be printed in-house by the CSLP member or by a
local printer. 

Please let me know if you have any questions about the Rules of Use.
Another good resource is the ‘Forum’ on the CSLP website
(http://www.cslpreads.org/) in which you can initiate and/or participate
in conversation around Rules of Use, CSLP artwork, and other topics. 
You must create an account to access the discussion forum.  

Thank you,
Katie Anderson 

Katie Anderson, Library Development Services
* Youth Services Consultant * Oregon Center for the Book Coordinator *
Oregon State Library, 250 Winter St. NE, Salem, OR 97301
katie.anderson at state.or.us, 503-378-2528

All Oregon public, volunteer, and tribal libraries are members of the
Collaborative Summer Library Program (CSLP), and receive a free summer
reading manual. To get the most out of your membership, create an
account on the CSLP website (http://www.cslpreads.org/) and you will be
able to access additional summer reading resources. CSLP membership dues
and manual fees are paid for by the State Library with LSTA funds.
Summer reading manuals are distributed by OLA’s Children’s Services
Division.

For more information, contact one of you CSLP representatives: Esther
Moberg, CSD Summer Reading Chair: Esther_creslib at centurytel.net Paige
Bentley, CSD In-coming Summer Reading Chair: paigeb at dpls.lib.or.us Heidi
Weisel, OYAN CSLP Liaison: heidi.weisel at ci.corvallis.or.us Katie
Anderson, CSLP Oregon State Representative: katie.anderson at state.or.us  

PUBLIC RECORDS LAW DISCLOSURE
This e-mail is a public record of the City of Woodburn and is subject
to public disclosure unless exempt from disclosure under Oregon Public
Records Law. This e-mail is subject to the State Retention Schedule.
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