[Libs-Or] Twitter question (archiving & public records)

Fri Sep 11 10:45:19 PDT 2009

Thank you everyone!  I have much to think about and some more writing to get accomplished.

Thank you so much again!

Max Macias

-----Original Message-----
From: libs-or-bounces at listsmart.osl.state.or.us [mailto:libs-or-bounces at listsmart.osl.state.or.us] On Behalf Of Andrew R. Bonamici
Sent: Monday, September 07, 2009 6:28 PM
To: libs-or at listsmart.osl.state.or.us
Subject: Re: [Libs-Or] Twitter question (archiving & public records)

All:

This is a good discussion, thanks! Of course it isn't just about twitter and records management, it is about all kinds of social media and a whole range of policy and strategy implications. It is tough for legal and policy frameworks to keep up with anything that moves this fast, and organizations of all kinds are trying to deal with it.  

The good news is that the Federal government is doing a lot of useful work in this area that could provide some useful models for states, counties, cities, etc. Here are some links:

HHS General Guidance for Utilization of New and/or Social Media (working draft)
http://www.newmedia.hhs.gov/standards/
Good policy framework that could serve as a models for states, counties,  etc. Note that records management is just one of several applicable policy areas: 
  "Use of social media technologies must follow the current laws and guidelines that govern information and information technology. These statues and regulations include, but are not limited to Section 508 (accessibility), records management, privacy, usability of data, security, intellectual property, the Federal Advisory Committee Act (FACA), the Paperwork Reduction Act (PRA), and information quality."

Amended Terms of Service Agreements with various social media service providers:
http://www.newmedia.hhs.gov/standards/tos/
"After the General Services Administration signs Terms of Service agreements, each Federal Department signs at the cabinet-level. These signed agreements cover all offices and agencies within that Department.Status of amended terms of service"

NARA's 21st Annual Records Administration Conference (RACO 2009)
Collaborating Across Boundaries: Government Records and Social Media
http://www.archives.gov/records-mgmt/training/raco2009.html

If you want more, feel free to download this presentation on Social Media and Government:
http://uoregon.edu/~bonamici/OAGITM/
The directory includes a .pdf version and a .ppt with notes.

Hope this is helpful info. All the best

ARB

--
Andrew R. Bonamici
Associate University Librarian, Media & Instructional Services
University of Oregon Libraries
Eugene OR 9703-1299 USA
bonamici at uoregon.edu
O 541.346.2682
C 541.206.9840
F 541.346.3485

On Fri, 4 Sep 2009 12:22:16 -0700, Kyle Banerjee <kyle.banerjee at gmail.com> wrote:
> This may be true, but if anyone can actually figure out how this can
> be done in a practical setting, they are entitled to at least a year's
> supply of wining and dining at my expense in exchange for
> conversation.
> 
> This definition also includes every version of every web page and
> document, all presentations, email messages, minutes, agendas,
> recorded webinars, chat sessions, text messages with business phones,
> voicemail messages, and more.
> 
> When dealing with statues devised for a fantasy world rather than the
> one we live in, I believe standard procedure is try to follow the
> intent to the extent that can be practically done.
> 
> kyle
> 
> On Fri, Sep 4, 2009 at 11:08 AM, Shannon Van Kirk<SVanKirk at bluecc.edu> wrote:
> > Since the statute defines a public record as any writing that
> >
> > Contains information that relates to the conduct of the public's business
> > Is prepared, owned, used or maintained by a public body
> > Regardless of physical form or characteristics. 
> >
> > and does not exempt tweets in the following paragraph, it looks like tweets
> > are covered.
> >
> > Happy archiving!
> >
> > --shannon
> >
> >
> >
> > Shannon Van Kirk, Director
> >
> > Blue Mountain Community College Library
> >
> > Pendleton, OR 97801
> >
> > Voice: (541) 278-5916
> >
> > FAX: (541) 276-6119
> >
> > <shannon.vankirk at bluecc.edu>
> >
> >
> >
> > IMPORTANT NOTICE: This communication, including any attachment, contains
> > information that may be confidential or privileged, and is intended solely
> > for the entity or individual to whom it is addressed. If you are not the
> > intended recipient, you should delete this message and are hereby notified
> > that any disclosure, copying, or distribution of this message is strictly
> > prohibited. Nothing in this email, including any attachment, is intended to
> > be a legally binding signature.
> >
> >
> >
> > From: libs-or-bounces at listsmart.osl.state.or.us
> > [mailto:libs-or-bounces at listsmart.osl.state.or.us] On Behalf Of Max Macias
> > Sent: Friday, September 04, 2009 10:59 AM
> > To: libs-or at listsmart.osl.state.or.us
> > Cc: lita-l at ala.org
> > Subject: [Libs-Or] Twitter question...
> >
> >
> >
> > Hi everyone,
> >
> >
> >
> >
> >
> > I recently wrote a blog post on using Twitter for organizations. Someone
> > posted a question on my blog that I am not sure how to answerperhaps you
> > can help me?
> >
> >
> >
> >
> >
> >
> >
> > Are tweets by a library or other state agency public records and do they
> > fall under the Oregon Public Record laws:
> >
> >
> >
> > http://sunshinereview.org/index.php/Oregon_Public_Records_Law
> >
> >
> >
> >
> >
> > What do you think? I believe they are public records and we would have to
> > archive our tweets and make them available for public review.
> >
> >
> >
> >
> >
> > What do you think?
> >
> >
> >
> > Any help would be appreciated!
> >
> >
> >
> >
> >
> >
> >
> > Max Macias
> >
> >
> >
> >
> >
> >
> >
> >
> >
> > Max Macias
> >
> > Serials Technician
> >
> > Portland Community College Library
> >
> >
> >
> > 503-977-4433
> >
> > mmacias at pcc.edu
> >
> >
> >
> > EDI Scholar Emporia State University
> >
> > http://slim.emporia.edu/edi/Index.htm
> >
> >
> >
> > National REFORMA Web Coordinator
> >
> >
> >
> > REFORMA:
> >
> > http://www.reforma.org/
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> > _______________________________________________
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> > Libs-Or at listsmart.osl.state.or.us
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> > Archives are available at:
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> >
> >
> 
> 
> 
> -- 
> ----------------------------------------------------------
> Kyle Banerjee
> Digital Services Program Manager
> Orbis Cascade Alliance
> banerjek at uoregon.edu / 503.999.9787
> _______________________________________________
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