[Libs-Or] Job Opportunity - Executive Assistant to the OSU University Librarian/Press Director

Middleton, Cheryl cheryl.middleton at oregonstate.edu
Fri Nov 9 11:31:39 PST 2012

Executive Assistant to the Oregon State University Librarian and Press Director

Oregon State University Valley Library invites applications for a full-time (1.0 FTE), 12-month, fixed-term Executive Assistant to University Librarian position. Reappointment is at the discretion of the University Librarian.

We are looking for someone with a high energy level who is ready to meet the demands of working in a dynamic and flexible environment. Successful candidates should be highly motivated and results driven and possess excellent communication, presentation and time management skills. Attention to detail and commitment to outstanding customer service are also essential for this position.

This position (Executive Assistant) is closely involved with the leadership and administration of the Oregon State University Libraries and Press (OSULP) The individual provides executive and administrative support to the University Librarian/Press Director (UL/PD) and to OSULP's senior management team. Working with the senior management team, this position supports the implementation of the organization's strategic goals through a variety of areas: superior administrative support, management of the library administrative operations, confidential correspondence, maintenance of the UL/PD's calendar, interacting with the Libraries Advisory Council and donors as well as facilities oversight and coordination of special projects and events.

Typical activities include the preparation and management of communications for the UL/PD's with internal and external constituents including follow-up on activities or communication as needed; coordination of logistics and publicity of events; maintenance of the UL/PD's appointment calendar for internal andexternal meetings as well as arrangement of travel plans and itineraries and coordinating special projects, committee meetings, agendas, minutes. In addition, the EA manages the work of 2.0 FTE office specialists who provideadditional administrative support for senior management and oversight for Valley Library Building operations and facilities management.

Candidates must demonstrate excellent administrative, organizational, and interpersonal skills and thorough understanding of the mission of OSULP as well as OSU. To ensure smooth and successful operations within OSULP, the EA must possess an enthusiastic and welcoming demeanor, demonstrate comprehensive knowledge of the UL/PD's daily responsibilities, and represent the Libraries and Press in a professional manner and with strict confidentiality, tact, and diplomacy. She/he acts as a principal resource within OSULP answering questions or directing concerns to the appropriate person.

The Position is a full time, 12-month fixed-term professional faculty position. Salary is commensurate with education and experience. Required qualifications include a Bachelor degree.  A Minimum of 3 years’ experience providing senior managerial support including maintaining executive calendars and schedules; previous event planning; and demonstration of at least 2 years’ supervisory experience that includes responsibilities to recruit, train, mentor and evaluate staff. Attention to detail and the ability to multitask and establish priorities and manage change while maintaining composure and professionalism. Exemplary communication and interpersonal skills—superior writing ability and phone skills, significant experience with MS Office suite (Word, Excel, PowerPoint and Outlook). Demonstrable ability to work with all levels of employees and constituents and commitment to promoting and enhancing diversity.  Ability to initiative and take appropriate independent action as needed.

Preferred qualifications include experience working in an academic library and knowledge of university procedures and policies. To review posting and apply, go to http://oregonstate.edu/jobs. Apply to posting # 0009910. Closing Date: 11/26/2012. OSU is an AA/EOE.

Cheryl Middleton
Associate University Librarian
Learning & Engagement
Cheryl.Middleton at oregonstate.edu

OSU Libraries
121 The Valley Library
Corvallis, OR 97330-4501
Phone 541-737-8527
Fax 541-737-3453
OSU: Innovation, Heart & Ideas

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