[Libs-Or] Drowning in paper library card applications

[Cindy Gibbon]

It would help to know specifically what your attorney believes she/he will
be able to do if those docs are retained that can't be done if they aren't
retained.  Then we could help respond based on those specifics.

Cindy

*Cindy Gibbon*
Access & Information Services Director
Multnomah County Library
*Voice:*  503.988.5496
*Fax:*  503.988.5441
cindyg at multcolib.org



On Mon, Jun 17, 2013 at 4:01 PM, Kirsten Brodbeck-Kenney <
kbrodbeck-kenney at lincolncity.org> wrote:

>  Maybe I can use that as ammunition. We didn't retain these in my old
> system (Free Library of Philadelphia), but my city attorney is fairly
> adamant.
>
>
> Kirsten Brodbeck-Kenney
> Library Director
> Driftwood Public Library
> 801 SW HWY 101, #201
> Lincoln City, OR 97367
> (541)996-1251
> kbrodbeck-kenney at lincolncity.org>>> "Rawles-Heiser, Carolyn" <
> Carolyn.Rawles-Heiser at corvallisoregon.gov> 6/17/2013 3:58 PM >>>
>
> Kirsten,****
>
> Same here in Corvallis-Benton County.****
>
> ** **
>
> *Carolyn*
>
> ** **
>
> Carolyn Rawles-Heiser****
>
> Library Director****
>
> Corvallis-Benton County Public Library****
>
> 645 NW Monroe Ave. ****
>
> Corvallis, OR   97330****
>
> ** **
>
> (541) 766-6910****
>
> ** **
>
> ** **
>
> ** **
>
> ** **
>
> ** **
>
> *From:* libs-or-bounces at listsmart.osl.state.or.us [mailto:
> libs-or-bounces at listsmart.osl.state.or.us] *On Behalf Of *Cindy Gibbon
> *Sent:* Monday, June 17, 2013 3:51 PM
> *To:* Kirsten Brodbeck-Kenney
> *Cc:* libs-or at listsmart.osl.state.or.us
> *Subject:* Re: [Libs-Or] Drowning in paper library card applications****
>
> ** **
>
> Kirsten--Here at MCL we shred our paper applications after entering them.
>  We have never retained them.  This has not prevented us from successfully
> sending library accounts to our collection agency when that has become
> necessary.  We've been doing that for many years as well.  Given that we
> have something like 460,000 patrons we'd be in a pickle if we had to retain
> all those pieces of paper!****
>
> ** **
>
> Cindy****
>
>
> ****
>
> *Cindy Gibbon*****
>
> Access & Information Services Director****
>
> Multnomah County Library****
>
> *Voice:*  503.988.5496****
>
> *Fax:*  503.988.5441****
>
> cindyg at multcolib.org****
>
> ** **
>
> ** **
>
> On Mon, Jun 17, 2013 at 3:38 PM, Kirsten Brodbeck-Kenney <
> kbrodbeck-kenney at lincolncity.org> wrote:****
>
> We are trying to get a handle on our massive collection of old library
> card applications. Our city attorney feels that the applications for
> current accounts need to be retained due to the signature, but we are
> drowning in paper and need to figure out a way to organize this paper,
> securely store what we need, and destroy what we don't.****
>
>  ****
>
> I would like to scan all of the applications and store them as electronic
> searchable files. My first thought was that we need something like the Neat
> Desk portable scanner (
> http://www.officemax.com/technology/scanners/portable-scanners/product-prod2460408),
> but I doubt it's made for the kind of heavy use we would need to put it
> through. Ideally I'd like to be able to scan both sides of the application
> at once, for speed reasons.****
>
>  ****
>
> I'm curious how other libraries have handled this paper issue. Do you
> retain your library card applications? In what form? And have you found a
> durable scanner that works well for this application?****
>
>  ****
>
> Kirsten Brodbeck-Kenney
> Library Director
> Driftwood Public Library
> 801 SW HWY 101, #201
> Lincoln City, OR 97367
> (541)996-1251
> kbrodbeck-kenney at lincolncity.org****
>
>
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