[Libs-Or] Statewide Database Licensing Program update

[MaryKay Dahlgreen]

I want to thank the Statewide Database Licensing Committee, especially Jane Nichols, Chair and Arlene Weible, OSL staff, for all the very hard work they did to explore the options available and prepare their recommendation for the LSTA Council and OSL Board.  As noted below, Gale Group, Inc. is the apparent successful proposer of this RFP but any negotiation will not take place until the Board votes on the matter at their December 20th meeting.  I am also available to answer questions although Arlene and the SDLAC members have more information on the process at this point.

MaryKay

MaryKay Dahlgreen
State Librarian
Oregon State Library<http://oregon.gov/osl>
marykay.dahlgreen at state.or.us
503-378-4367
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From: Libs-Or [mailto:libs-or-bounces at listsmart.osl.state.or.us] On Behalf Of Arlene Weible
Sent: Thursday, November 07, 2013 9:10 AM
To: Libs-or
Subject: [Libs-Or] Statewide Database Licensing Program update

Posted in conjunction with the SDLAC and the State Library ....

The Statewide Database Licensing Advisory Committee (SDLAC) would like to share with the Oregon library community the results of the RFP process for the next Statewide Database Licensing Program contract, including several additional recommendations the committee is transmitting to the LSTA Council.

During late summer and fall 2013, the SDLAC conducted several rounds of evaluations of proposals submitted in response to RFP 107-2201-13 for Statewide Library Database Packages ; including an additional round by the State Library and Department of Administrative Services (DAS) Procurement Office round asking for a Best and Final Offer option. This last round resulted in revised cost proposals from the three top scoring vendors. The Gale Group Inc. reduced their price by 23%, ProQuest LLC by 7% and EBSCO Industries, Inc. by 4% making The Gale Group Inc. the apparent successful proposer of this RFP.

The Committee recommends that the State Library move forward with negotiating a contract with The Gale Group Inc. for the Statewide Database Licensing Program, which meets basic information needs in Oregon. If contract negotiations result in significant cost savings, the SDLAC recommends that it work to identify other resources that the SDLP may be able to provide in the coming year that could particularly benefit the academic community and that any cost savings resulting from the next contract be used to support this purchase. The Committee further recommends that OSL explore opportunities to partner with the Orbis Cascade Alliance to provide such a resource.

During evaluations, the need for a general encyclopedia product to support the K-12 library community became evident. OSL staff indicate a possibility of pursuing the Oregon Department of Education for funding. The SDLAC further recommends that it work with OSL to explore this and other funding options should savings result from the next contract.

After consideration of the SDLAC report, the LSTA Council will make a recommendation to the State Library Board. The Board will  make a final decision about the Statewide Database Licensing Program budget, and further action on contract negotiation with Gale, at their meeting on December 20, 2013.

The full report<http://www.oregon.gov/osl/LD/technology/sdlp/SDLAC-2013Recommendation.pdf> and all of the SDLAC recommendations is available on the Statewide Database Licensing Program web site<http://www.oregon.gov/osl/LD/Pages/technology/sdlp/index.aspx>.

If you have any questions, feel free to contact me, your SDLAC representative<http://www.oregon.gov/osl/LD/Pages/technology/sdlp/index.aspx#Advisory_Committee_&_Meeting_Minutes> or Arlene Weible<mailto:arlene.weible at state.or.us>, Electronic Services Consultant at the State Library.

                Jane Nichols, SDLAC Chair



Arlene Weible
Electronic Services Consultant
Oregon Federal Regional Depository Coordinator
Library Development Services
Oregon State Library
250 Winter St NE
Salem OR, 97301
503-378-5020
arlene.weible at state.or.us<mailto:arlene.weible at state.or.us>
http://www.oregon.gov/osl/LD/Pages/technology/sdlp/index.aspx




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