[Libs-Or] Tech-Talk: PPT - New Way to RECORD a Video Within Your PowerPoint
HANNING Darci C * SLO
Darci.HANNING at slo.oregon.gov
Tue May 10 14:55:36 PDT 2022
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Webinars for You
· May 11: [PPT] Perfect Your PowerPoint Presentation with New Features [3 pm ET for 1 hour]
· May 25: [Graphics] 20+ Glorious and Creative Ways to Find Free, Safe,& Legal Images [3 pm ET for 1 hour]
· June 8: [Mobile] Feel Empowered with These Mobile Phone Techniques [3pm ET for 1 hour]
· June 22: [Social Medial] The Secret Power of Pinterest and How You Could Be Using This Tool [3pm ET for 1 hour]
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PPT - New Way to RECORD a Video Within Your PowerPoint
Intermediate
For Microsoft PowerPoint 365 and PowerPoint 2021
[new features in PPT]
Have you ever tried to use the "Record" option in PowerPoint to create a video? It's been a feature for a number of years... but was a little clunky and not very intuitive. However, Microsoft has made improvements!
Now the process is much easier to record a whole presentation, or just a single slide. "Record" is the updated and improved option of the former "Record Slide Show" in older PowerPoint versions.
You can now easily create a quick recording so that your presentation becomes a video that you can share with colleagues, use in trainings, and post in social media.
What is New?
The first thing that's new is that you can get to the Record button quickly from any tab in the ribbon. Other updated and cool features include:
· Teleprompter and Presenter views – so that you can see and read your notes while recording.
· Blur background – when you add a video of you speaking live in the recording, you can "blur" the camera background.
· Retake – lets you easily re-record all or just your current slide instantly.
· Preview Recording – gives you the ability to view your video before exporting.
· Markup options – offers enhanced annotations with the laser pointer, pen and highlighter.
· New Export features – gives you more flexibility in saving your final video file.
Now, let's look at these new additions individually, as well as the whole recording process, and see how you can create a professional video from your PowerPoint presentation.
Webinar: Perfect Your PPT Presentation with New Features
If you want to see THIS tip in action and other NEW features in PowerPoint, join us for this upcoming webinar:
· Wednesday, May 11th at 3pm ET / 12 pm PT
· How to Perfect Your PowerPoint Presentation with Cool New Features
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Get Prepared Before You Record
First, create your presentation with all of your slides ready to go. Two elements you want to consider are Transitions and the Teleprompter option (using the Notes section).
· Transitions added between slides will be part of the recording so go ahead and add them if desired.
· If you're going to use the Teleprompter option use the Notes section in each slide to type in your script.
Set Up Recording Options
Before you start recording, there are record-settings that need to be established. To do this go to the top right corner of PowerPoint, click the Record button. You can do this from any tab in the ribbon.
NOTE: This does NOT start the recording; it just gets you to the set-up screen. By the way, you can go back and forth between your regular slide presentation and this record-setting mode ... your settings will stay. To get back, just press the Edit button in the top navigation (or Escape).
[record button]
Audio and Video Settings
If you are planning to narrate this PowerPoint presentation, there are several things you need to do first.
· In the top toolbar make sure that your microphone is toggled on (if there is a line through the icon, it is turned off).
[https://files.constantcontact.com/ee1208b4001/cfd0f3bc-de71-4c6f-96cf-2a660b7b46bd.png]
· If you'd like your live picture to show in the bottom right corner of the screen, turn on your camera by clicking the video icon. (See red arrow below.)
· Another of our new options: In the bottom toolbar click the picture icon to turn on a 'blur' background if needed. This is a great tool if you have a busy background and you want the focus to just be on you, the speaker. You can toggle it ON to see how it looks and leave it on, or toggle OFF if the background is fine without it. (See text bubble: "blur option".)
[blur video]
· Then, in the top bar, click the 3 horizontal dots to the right of the microphone and camera icons to make sure that you have the correct microphone and camera selected.
View Options
If you have added text in the Notes area on some or all the slides, you can view what you've written with the Teleprompter or Presenter Views options. Your presentation outline (or talk-track) will be visible so that you don't have to look away from the screen when you're recording. Here's how:
In the bottom tray, click Views and select an area for your Notes to appear: 1. Above the slide (Teleprompter View), 2. To the side of the slide (Presenter View), or 3. Not to show at all (Slide View).
1. Teleprompter – Notes will appear at the top of the screen.
[teleprompter view]
2. Presenter View – Notes will display to the right of the slide and your next slide will show at the top right.
[notes view]
3. Slide View – No Notes will show.
TIP: To change the size of the font on the screen so that it's easier to view, use the Increase/Decrease buttons (shown as the letter "A").
Start Recording
Now that you're all set up and ready to start recording, click the round, red Record button in the upper toolbar. After a "1, 2, 3" countdown on the screen, the recording will begin. Start speaking.
As you're presenting, you can use one of the three annotation features in the lower toolbar to draw attention to items on your slide. In the image below, from left to right you'll find:
· Laser Pointer – This creates a small round dot so that people can see where you're pointing. Click the icon to turn it ON or OFF. Or use the ESC key to disengage it.
· Eraser - You can get rid of any annotations you make with the eraser. Click on it and then click again on any of your markups.
· Pen and Highlighter – Before selecting either of these, click on the color you'd like to use first, then select the pen or highlighter option.
[annotations]
More Operating Tricks
· To advance to the next slide, click the forward arrow in the bottom left of the screen, or use the space bar or forward/backwards arrows.
· If you have a transition in between slides (fade, roll, appear, etc..) pause speaking and resume when they are complete. The recording won't include anything you say during a transition.
· If you need to stop during your presentation, press the Pause button (to the right of the record/stop button).
· Once you're finished, click the red square Stop button.
Preview Recording
To watch the video back, click the Play button in the bottom left of the slide of the screen.
IMPORTANT TIP: Do a test recording. Record your first slide, pause the recording and play it back to make sure your audio and video are set up correctly before recording your whole presentation.
[watch the recording]
Re-Record Options
NOTE: Recordings are added to the presentation on a per-slide basis. This means you can easily re-record a particular slide or two if needed.
And… here's a cool tip, even after you've recorded your presentation, you can rearrange the order of slides without having to re-record the whole thing.
If you'd like to re-record a slide:
· Go to the slide you'd like to re-do in the recording screen, click the Retake icon in the top toolbar, choose On Current Slide from the drop-down menu.
· Or to re-record the whole presentation, choose On All Slides.
[re-record]
Save and Export Your Video
· Once you've nailed it, click the Export button to go to the next screen.
· Type in a file name or use the one in the box (your PowerPoint's file name) and click the Browse button to select a location.
· By default, your presentation will be saved as an .MP4 file in Full HD 1080p resolution.
· It will contain all of the animations, transitions, laser pointer and ink markups.
· Or, you can click the Customize Export to choose different file settings.
[export presentation as video]
Making a Google Slide Presentation into a Video
Unfortunately, there is not a way inside Google Slides to make a video as in PowerPoint. Here are some alternative suggestions:
If you have a slide presentation in Google and want to make a video, a few ideas include:
1. Download the file to PowerPoint and follow the steps above.
2. Software that records your screen such as Camtasia or SnagIt.
3. Record your presentation in a platform like Zoom.us to save as a video file.
[https://files.constantcontact.com/ee1208b4001/41d9a61c-7e5a-4de3-b0a4-4021dd05cea3.png]
Communications: Online Meetings
Say the name when online
The new norm of holding a lot of meetings, trainings and social encounters online is here to stay.
What's new are the techniques (or habits) we need to develop to turn this "remote" and "distant" communications method into something that is inclusive and personal.
One of the Best Practices is how you handle the chat comments. I'm talking about when this tool is used to communicate within the group around a specific topic. I am not talking about the side chatter that goes on in some online happenings.
Think about this situation...
You're the presenter or meeting leader and you want to involve all the attendees. You ask a question and request that they reply in the Chat area. They do!
Now what? Do you move on, not really validating what they've said? Do you summarize and say, "It looks like most are in favor of this project."
Or, do you take the time to mention each comment, starting with the person's name?
Yes, when the situation is appropriate, reading down the list of chat answers is a good idea. It shows you've heard, it shows respect, it shows that everyone's idea is important. It makes people feel good. There is a better chance you'll get responses the next time you ask!
Example:
"In the chat, tell me if you have ever been in the Tech-Talk database.
Put Yes, No, or Didn't Know It Existed."
(wait, then as the answers pop up...)
Rachelle is a yes
Ted, Yes
Shanti, yes
Susan, no ... that's why we have these webinars.
Michelle, yes.......and so on.
[https://files.constantcontact.com/ee1208b4001/da1c6ee9-ba35-4af5-9c80-8e1b5781189e.png]
Leadership
If you don't take the shot
I've heard this phrase before, perhaps you have too:
"You miss 100% of the shots you don't take."
That powerful statement came from legendary hockey star, Wayne Gretsky in 1983.
On the surface, we hear (or see) the phrase, and think, "That's right. If you don't try, not only do you not succeed, you fail for each time you didn't give it a go."
That's powerful on its own, right? If the opportunity to shoot the puck to the goal arises, and you think, there may be a better time, it might not make it, it's too far ... and you don't shoot ... you miss the shot. 100% of the time!
Let's look at it from another angle which could also be beneficial to our lives. Typically, we think of this concept as "I see an opportunity, I'm taking a shot. If I don't try, I miss!"
What about procrastination?
You have something important you want to do. You intend to do it today, but things come up. You didn't make it a priority and now it's a day later. And another day. And yet another one, until it's a week later. A month down the road, and you still need to do it.
Couldn't we consider each day that the item made the "To Do" list ... and we didn't get to it ... a miss? We didn't take the shot we had intended to! We chickened out for a variety of reasons, and with a lot of reasonable explanations.
But the fact remains, it was important and we didn't just do it.
The lesson: look for times when you have an opportunity ... and take the shot. Don't put it off. Don't wait until you can make it better. Shoot, because...
"You miss 100% of the shots you don't take."
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Cheers,
Darci Hanning, MLIS (she/her/hers)
Public Library Consultant / CE Coordinator
State Library of Oregon | Library Support and Development Services
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