[Libs-Or] Tech-Talk: PPT/G-Slides – Lock Objects So You Don’t Move Them Accidentally
HANNING Darci C * SLO
Darci.HANNING at slo.oregon.gov
Tue Sep 27 13:19:32 PDT 2022
Welcome to the latest issue of Tech-Talk!
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You can view the tech tip<https://www.tech-talk.com/lock-objects-so-you-dont-move-them-accidentally.html>, the communication tip<https://www.tech-talk.com/scare-quotes.html>, and the leadership tip<https://www.tech-talk.com/fun-way-to-build-team-spirit.html> online instead at:
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Don't get frustrated, use the "lock" feature
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PPT/G-Slides – Lock Objects So You Don’t Move Them Accidentally
Intermediate
[PPT example]
I was working on a PowerPoint presentation and had multiple objects on one slide... a few text boxes, a background image, and a shape. As I was adding and rearranging the layered items on the slide, I kept moving the wrong box over and over. Because of the overlapping objects, it made it hard to tweak the one that I wanted.
Then I learned about a new feature built into PowerPoint 365 or version 2021 (and newer) that lets you "lock" objects to keep them in place. This means when you position a text box, image, or shape on a slide, you can make it stay there so that you can't accidentally move or resize it.
What kind of objects can you lock in PowerPoint?
· Text and title Boxes
· Pictures, images, icons
· Shapes and SmartArt
· Videos
· Tables and graphs
You can essentially "lock" any item that you add to a slide so that it can't be moved or re-sized unless you unlock it. This is especially helpful when you have a background image that fills a slide and you add text boxes or shapes on top of it.
If you're a Google Slides user, currently there is not an option to lock individual objects or photos, but see a few helpful workarounds at the end of this article.
Lock Objects in PowerPoint
You have choices. There are two ways to lock a text box, shape or image.
1. Select and Right-Click
· Select the object.
· Or, if you have multiple items, select them all by clicking on one, holding down the Shift key, and clicking the others.
· Right-click and choose Lock.
[lock object]
2. Selection Window
· Select the item you want to lock.
· When you do this, an option in the ribbon will be available called Shape Format. Select that and then click Selection Pane (in the Arrange section) to turn it on.
· In the Selection panel, click the Lock icon(s) to the right of the object name(s).
[lock objects]
Now the objects won't move, even if clicked on.
To Unlock them:
· Select the object(s), right-click and choose Unlock.
· Or, return to the Shape Format Selection pane and click the lock icon to unlock.
Google Slide Lock Options
At this time, you CAN'T lock objects in a Google Slide presentation as with PowerPoint. But we did find a few workarounds so that when you're handling many items on a slide you can prevent moving them accidentally.
Use a Slide Background
If you've selected an image to fill the background of a slide... and then you want to layer objects and text boxes on top of it, you have probably experienced grabbing and moving the background image accidentally. Here's a fix. Instead of inserting an image to fill up the slide, use the "Slide background" option.
1. Click on your slide and go to Slide, then select Change Background.
[change background]
2. Then, click the Choose image button and navigate to the picture you want to use.
[change image]
Now the image will be placed in the background of that slide and you can't accidentally move it.
Lock Aspect Ratio
[https://files.constantcontact.com/ee1208b4001/592af320-e5b7-46f0-9c8a-dbd1e08f1191.png]
This trick won't prevent you from moving an image, shape or text box around on the slide, but it will keep the dimensions intact -- which can be helpful.
To lock the size/shape of a text box, shape or image:
· Select the object and under Format in the ribbon, choose Format options.
· In the window that opens on the right, in the Size group, check the Lock aspect ratio box.
Although you CAN move the object, the size will stay intact.
[https://files.constantcontact.com/ee1208b4001/41d9a61c-7e5a-4de3-b0a4-4021dd05cea3.png]
Communications: Punctuation
Scare quotes
Have you ever seen writing where authors put quotes around a word or two they want to distance themselves from? Or perhaps they apply the technique to indicate the term is being used in a non-standard or slang way. Sometimes these quotes can express disapproval over how a word is typically viewed.
Here are some examples:
· The article was written by a "professional" writer.
· He simply went "bonkers" over the idea.
· Many "experts" have been known to give bad advice.
In Tech-Talk, we often use these "scare quotes" to bring attention to the term so that you won't gloss over it. This technique can help the reader understand the main point more quickly.
Scare quotes are sort of like air quotes, and if you know anything about air quotes, you know that they should be used in moderation. The same applies to scare quotes.
NOTE: When you're using this technique and the word in scare quotes is at the end of a sentence, be sure to finish the quote before the final punctuation. (That's different from a quoted sentence where the " sign goes last.)
Just because you're here, doesn't mean you're "ready"!
[https://files.constantcontact.com/ee1208b4001/da1c6ee9-ba35-4af5-9c80-8e1b5781189e.png]
Leadership: Fun Way to Build Team Spirit
As you well know, your team is made up of individuals, each of whom needs to be recognized periodically for their contributions to the success of the organization.
That doesn't mean that you, as a manager or supervisor, have to do all the thanking and applauding. You can turn this into a team activity. It's fast and easy. The result is that everyone gets a warm feeling about themselves and a positive understanding of their place in the group.
Team Building Activity
Have all the team members sit in a circle. Take a big ball of yarn and wrap one end around your finger. Throw the ball to another team member and thank that person for a specific contribution or accomplishment. That team member then wraps a bit of yarn around their finger and continues the process. You can even send it back to the same person! Watch the interconnected web the team weaves!
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