[techtalk] WEB TOOL - What Cloud Storage Option is Best for You?

Tue Feb 11 16:11:23 PST 2020

Greetings and welcome to this week’s issue of Tech-Talk!
What to consider picking a cloud storage app
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 This Week's Topic: WEB TOOLS

1. VIDEO & ARTICLE ... What Cloud Storage Option is Best for You?
2. COMMUNICATING ... "As a result..."
3. LEADERSHIP ... Take off the rose colored glasses.

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WEB TOOL - What Cloud Storage Option is Best for You?
Intermediate

One of my colleagues wanted to send a video to me. The file was too large to deliver via email. So, instead, she uploaded it to her Google Drive account and shared it with me. I was able to quickly download the large file.

[https://files.constantcontact.com/ee1208b4001/91a96a51-aece-47bc-b1b1-32f5765c8895.png]

This is just one example of why using one (or more) "cloud" based platforms is not only helpful, but really a necessity in today's world.

Saving files to a cloud-based storage service just means that you're saving (or uploading) the document, image, spreadsheet, etc… to a server that is not on your device. There's not really a "cloud" – it's a server that you access in another location.

The benefits to saving to a cloud/remote platform?

·     It allows you to share documents with others – especially if they are large in size.
·     You can access the files from any computer, tablet or smart device that you're using.
·     You can create a "back up" copy of a file for safe keeping (not to be confused with backup services like Carbonite<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIEo0lGcpkyGe3vYu0hkHyycAQ5PvjT9wIsmrXoyd_cCgZE2QtN2qnelKYg_rJ_HHmhBwsGAvloyt2KFMjck2Ya-gspALNKrRY-ZmaU70IIL4ywtE_K5AUDhLFYLukDIQaT-X4zKVddcxWOOmb72TQsY=&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==> that automatically back up your whole computer).

Chances are the concept of saving files to a cloud-based storage service is not new to you. You probably are using one (or more) platforms already. So let's look at the major cloud-based services so that you'll have a better understanding of how they work and which one(s) may be the best fit for you.

[cloud storage]

Cloud Storage Options

Depending on the type of software/apps you use, storage choices vary. Which you choose depends on: the kinds of files you store, if you collaborate with other people, and which devices you use to access your files.

Here's an overview of some of the most widely used options – with a chart later in the article comparing features.

Software Platforms: OneDrive, Google Drive and iCloud

If you use Microsoft Office, Google apps (like Docs) or work in the Apple world, there ready-made cloud saving choices.

Microsoft's "OneDrive<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIAgMC-jwhK1s5yykvp-th7uRjQxr3oTPWiO1-GnazSYJBabdC6ejwUekTmZ0ma502fItBYdlL07skFMU-x-i1UuwFan7q8qMtjwOGAx490RsLgBcJunC8NQT6B4_1eBxJV4hl0F7OiWER9NsZrbeeP8=&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==>"
OneDrive shows up in Windows 10's File Explorer. You don't have to download an additional app – you can save files right to the drive from your desktop. If you're working at a different computer, you can sign into your account and access your saved files online. There's an app for Android and iOS devices.

Google's "Drive<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIAgMC-jwhK1sMfiPtnG-PoDEWWE2AtVndz6Dvh9RPlw61d8DsM1k--ajpLaOB0siu7ik4Q4bunANzjo6kRHGNlPvKth6d5BLT1GrVsUgZiJb&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==>"
If you use Google Docs, Sheets, Slides, etc., you're already saving those files in Google's cloud. This makes sharing and collaboration with teams even easier. You can upload other types of documents to share/store including Microsoft (Word, Excel, PPT), videos, PD's and images -- over 100 different types of files.

Apple's "iCloud<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIAgMC-jwhK1s2nK3KXqQiI-z2UpxlgyaMG6cFZYxNvbTnCTl2TYbB6Qil4EXnoBpFSbWFvLa_L5kTqDJRhmmxCGlbpdFLfJ1Kg==&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==>"
Store and share your files across Apple products like iPhone or iPad. With iCloud, changes you make on one device appear on all your other connected Apple devices. This can complicate storage for people that use an iPhone but work in Windows or Google Docs. Watch for future articles on transferring files from your iPhone or iCloud storage to another platform

Independent Sharing Platforms

Dropbox.com<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIAgMC-jwhK1sx7kS4_6VgZDXFhlVk4mgSCSO6plKn1Zpl-6Li1JSx2UL9DZygOw2jYHoTrANqMoAQMsST3d0Wor7VMe-2dDbFw==&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==>
Use of this platform became a popular way to share large files with others. However, the ease of saving a document right to a Dropbox folder (which can appearbe in your Windows file structure) makes this tool simple to understand and use. (View the free level here, https://www.dropbox.com/basic<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIAgMC-jwhK1sRTiTuDpzwJIKED-EVcWkwKwspblrZqIkOHLoH-Yczk--Sv6pdpPv0kGflzLE_FQEvhSWtEAnj6u2Myh-dVicBA==&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==>)

Box.com<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIAgMC-jwhK1sqDRvLfeCBpRiNkUuUY2gHUvIaQHeCNTlFGqc8FjhCyHS9U-UkicEQgX0fhHiQTIS_9gH-OxeDP8=&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==>
This platform caters to teams and larger organizations. Upload files via a web platform, or, like Dropbox, use the Box Sync option to save files to a folder to your online account right from Windows Explorer. (Go here for free level, https://www.box.com/personal<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIAgMC-jwhK1sjUm_thp_yiX2fF4wNgqBH0fIYo-kJFPpbzkAmTJGSyiRhlbMSGrOLqwrRZbYha91bMNKnZXKlcSwrOBNUkhSSg==&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==>)

Organizational Platform

SharePoint<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIAgMC-jwhK1sAsjwb-u0QHUc1jL3VkODzEbQd8Z3Ep_qbQJhTC_ocDxuH6gNPe1fFzinsSeNJ8ToR7Mt4UspJ3WilSjATNX1Kk_OIv5OsJH99-WxMJsi1kSC_FMv_ETtsQQykmNS5UVW&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==>
This option is Microsoft's OneDrive for organizations. It serves as a private network accessed by the organization's employees. SharePoint is not only a repository for document storage, but uses "sections" to provide organization specific info like a news feed, directory, policies, department information, etc.

Comparison

Wondering what tool to use? Take a look at the features of each of these top cloud storage platforms.

[https://files.constantcontact.com/ee1208b4001/16099105-ee72-421c-8567-b5d493b51756.png]

View the Chart in a Larger PDF Version<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIAgMC-jwhK1sYA7l-W0RF3eTbKvOGqzXsk6ED_5Nrx88A3ERsS_LXXwBOGqU8Tmz080bpjQvdfMyQFQ1XUpI4G4frmy-53KTcuJDK41FNsaLE85hjKzH5An_LmZNx5X9s7D1BSw9mPbKwRma8p1szK337yXDizGfpkruAI2tTP3nZvg_oGxGciI=&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==>

[https://files.constantcontact.com/ee1208b4001/41d9a61c-7e5a-4de3-b0a4-4021dd05cea3.png]

Communications: Writing
"As a result, ..."

How would you like to be more convincing when presenting information?

One word (and concept) that often gets overlooked in its power to convince people that your idea is good or your suggestions should be implemented ... is "results"!

You don't have to have hard stats and quantifiable data to use this concept to your advantage.

Often just writing the word, will trigger an impression that your info may yield (or result) in a change.

Think about how you can inject the phrase "as a result" in your communications.

EXAMPLE:

Instead of: "This youth program will keep kids off the streets."

Try: "As a result of this program, we can keep kids off the streets."

[https://files.constantcontact.com/ee1208b4001/da1c6ee9-ba35-4af5-9c80-8e1b5781189e.png]

Leadership Book
#6 – Take Off the Rose Colored Glasses (Chapter One)

Managers everywhere, at every level, are deluding themselves. There is no gentle way to put it.

Yes, even those who have great respect for the people on their teams ... who think everything is fine.

Why do I say that? Because they're not seeing the gap between what they believe to be true -- and how the workforce really feels. They aren't recognizing the organizational indifference that is staring them in the face. They're wearing rose colored glasses.

In general, managers don't really appreciate how left out and separate their team members feel. And more importantly, from an organizational success perspective, they don't realize how much money and time is being wasted; how many opportunities are being lost because of this reality.

They'd rather think, “Everything is OK. I have a great team. They work hard. We do good work.”

In a workshop I presented with members of the American Society of Association Executives, I asked the attendees to rate the amount of employee indifference in their organization.

The Executive Director of a human services organization raised her hand and said she would estimate 15%. Another woman raised her hand and said 50%. (She happened to be the HR Manager for the same institution.)

[The Rest of the Story] As it turned out a month later, after we were hired to conduct an organization-wide survey, the employees considered their organization to be 78% disengaged.
[A serialized book. See previous entries<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIIWWHjRbYDvpWmKYyuu6ERVVuLG7v5gQGmJXtPsP7KDqs48pwXTcXOO6nm95_9Ue9-WaMzFnqCdaCxybozCwD1jmGR6v8vqAgDWvxmodWA1a0ZEZ1wvw1Ynuq-4wxqfY2Q==&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==>.]

How Do The Employees in Your Organization Feel?

Here's a 10-question survey<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIBQo8YrIDvj5KXR3rFxJbnkTaS8uV0SbOCdKPrm4Zv_F4CFgwM7XIEXn3uYnDfFO7bfW4os9AW3qYymq2NNta8gNdUyy9Io3f-SUyRy1RpGr_z3NAf-sinisIE9L5-i74j9MSMb_Cbmfv883H6PIM1ohPukTLo5UzBVweZBbNe1CjZYMmixHqe0=&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==> which will give you a good idea.

SHARE how you feel<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIAgMC-jwhK1srCXusHwENN7aMEknf7Qc5CsxpacX5sYNLTc96vMJ8p6AFBIriyG8vmUm2RbeKVmU59u5ZoxQLSdnEPfLbciCXTMm7LBbhuzMjABR90Vr1JxQtreRBsAFgFqghx1nw_KV8jvcUODK4l_uhYerM_sUtzseumTys9x4&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==> about managers wearing rose colored glasses here.

[http://files.constantcontact.com/ee1208b4001/b13a7a6a-7445-4d8e-b741-4b475385ef5b.png]<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoICDo-DEOq7TcmW8IV9dcuhA6A79Xoz9YEWdQsQtuLFJ0AegLqqpVRP-4ifiuZbf9ZKS9TocUFJNxK80E2mJFOKUshBlYB2KugTH_UVssQJTs&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==>

[Ask a question]<http://r20.rs6.net/tn.jsp?f=0012sxQEBluIG5zyLt8VzQ61beqVwJnXeX_P8kH1Vs0vVDyczfKLGXoIJi-ROqVToV0T5Ljd-nilatua7POJ6QlcpcQM2mf1UyHj3-6hspxvUri2qbDNn559I4kWstUPMo_bmA31pVPQ3EmnpfHpE53lY3m_SIHY0BJO3oT3bAzn0A=&c=EkhYcQ7pI9Q1xJfXOsatZMfuai647RFrKVQuFwo53DLG5q_l_F_VGA==&ch=azqNQe4Yt3HHM3-V3C5DDF5phfjCZfvkqzP-htN4tQoojQ3a6NTB8Q==>

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Public Library Consultant / CE Coordinator
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