[techtalk] PPT - Rehearse Your Presentation with Speaker Coach

Tue Jul 19 15:05:19 PDT 2022

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PPT - Rehearse Your Presentation with Speaker Coach
Intermediate

[deliver presentation]

I was getting ready to present to a group of colleagues. Of course, I wanted to rehearse with my PowerPoint a few times to work out any kinks and feel more comfortable with the content. Although I mapped out my key points I didn't want to appear to be reading from a script – so I needed to practice.

I was a bit nervous to rehearse in front of a few people, but wanted to walk through my presentation on my own, without an audience. That's when I discovered "Rehearse with Coach" in PowerPoint. It's designed to help you practice your presentation in private and get valuable feedback. If you feel awkward rehearsing in front of other people, this can be a great option. NOTE: This feature was originally called Presenter or Speaker Coach.

When you use Rehearse with Coach, it will:
·     Evaluate your pacing and pitch
·     Give you cues on filler words like "um" and informal speech
·     Provide feedback on repetitive language
·     Look for culturally sensitive terms
·     Evaluate your body language (like looking away from the audience) if you have your camera turned on

After you complete a "rehearsal" you are given a report with presentation statistics and some improvements. NOTE: This is just a tool to practice... it does not create a recording that you can go back and review.

Rehearse with Coach is only available in the online version because it is powered by Microsoft Speech Services, which is cloud-based. So you won't find this tool in the desktop version. However, you can still use Speaker Coach if you created your PowerPoint through the desktop software. Just upload it to your OneDrive account and open it from https://powerpoint.office.com<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fr20.rs6.net%2Ftn.jsp%3Ff%3D001_1Pyhax5viWgKeYRCpxvp53TihJh8ENH4JXlDmJ62nPFh5dMezaS32lBOzv008-kk3cJqTrEMIRlPQVCUZ2qFFZJuL534huVMR3EE1GGOieWZHsAaJ-k9b0feBX_SEb3WAPAtsWVkfuExo5t9oWTLA%3D%3D%26c%3Do5DgIK-Nf8yu0yvPpSnQHYxEOqLrpG3cNNjUlq5gDRPWxxY3jb-G5w%3D%3D%26ch%3DsCFOMZHfFu44THLgDCrxo6ELcK9eAyxBHP7YAZ3wwwvVBTTKK2QMsw%3D%3D&data=05%7C01%7CDarci.HANNING%40slo.oregon.gov%7Cdeca25afe683495afdc508da69cf2182%7Caa3f6932fa7c47b4a0cea598cad161cf%7C0%7C0%7C637938635621461251%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=BVKSJv24feRXN1LurJKQ82X3zPAmwYxZCMmXW5U%2BGJA%3D&reserved=0>.

Don't worry if you have an older version of PowerPoint without a 365 account that gives you access to the web version. The Rehearse with Coach option IS available in the free version. Learn more about how you can get a no-cost account in this article<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fr20.rs6.net%2Ftn.jsp%3Ff%3D001_1Pyhax5viWgKeYRCpxvp53TihJh8ENH4JXlDmJ62nPFh5dMezaS3-lHVsNbeg1dfOz_4e_EVdoJt2CcYG35ak_nXNaojHkKa0JPenMOfvcwXJCweF92zkXQudPZjIw1lckBXMYOu3QeVNrh7bIvCHzFJcXvqSBN8DzFR9JhX07y0bwNQQt-E9qgtLgCmKcAqpacyemscivoBxJ8yX8wX68jmLOy8QJa_rsfp64kGwE%3D%26c%3Do5DgIK-Nf8yu0yvPpSnQHYxEOqLrpG3cNNjUlq5gDRPWxxY3jb-G5w%3D%3D%26ch%3DsCFOMZHfFu44THLgDCrxo6ELcK9eAyxBHP7YAZ3wwwvVBTTKK2QMsw%3D%3D&data=05%7C01%7CDarci.HANNING%40slo.oregon.gov%7Cdeca25afe683495afdc508da69cf2182%7Caa3f6932fa7c47b4a0cea598cad161cf%7C0%7C0%7C637938635621461251%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=blBTGcx7FoUE2KntWdVyWLw0cu9dGbzfkIj4s0Y%2BBGI%3D&reserved=0>.

NOTE: Currently, it only understands English.

Tips for a Better Outcome

Before you start using Rehearse with Coach, keep these items in mind:

[rehearse]

·     Make sure you are in a quiet place without background noise so that there isn't any interference with your voice.
·     You need a microphone, either one built into your computer or an external one that is plugged in.
·     Enable a camera if you want feedback on body language.
·     Make sure you have a good Internet connection.
·     This tool works best with one speaker rehearsing at a time, so practice separately if you have a joint presentation.

How to Use Rehearse with Coach

When you're ready to rehearse, open your PowerPoint in the web version at https://powerpoint.office.com<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fr20.rs6.net%2Ftn.jsp%3Ff%3D001_1Pyhax5viWgKeYRCpxvp53TihJh8ENH4JXlDmJ62nPFh5dMezaS32lBOzv008-kk3cJqTrEMIRlPQVCUZ2qFFZJuL534huVMR3EE1GGOieWZHsAaJ-k9b0feBX_SEb3WAPAtsWVkfuExo5t9oWTLA%3D%3D%26c%3Do5DgIK-Nf8yu0yvPpSnQHYxEOqLrpG3cNNjUlq5gDRPWxxY3jb-G5w%3D%3D%26ch%3DsCFOMZHfFu44THLgDCrxo6ELcK9eAyxBHP7YAZ3wwwvVBTTKK2QMsw%3D%3D&data=05%7C01%7CDarci.HANNING%40slo.oregon.gov%7Cdeca25afe683495afdc508da69cf2182%7Caa3f6932fa7c47b4a0cea598cad161cf%7C0%7C0%7C637938635621461251%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=BVKSJv24feRXN1LurJKQ82X3zPAmwYxZCMmXW5U%2BGJA%3D&reserved=0>.

Go to Slide Show in the ribbon and click the Rehearse with Coach button. Optionally, check the Body Language box (if you have a camera connected).

[PPT ribbon]

[start recording]

·     You'll be prompted to give permission for access to your microphone (and camera if you checked the Body Language option).
·     A Welcome window will appear.
·     You can check the Show real-time feedback box so that during your presentation, you will be given real-time prompts and suggestions as you are speaking.
·     When you're ready to begin your practice presentation, click the Start Rehearsing button.
·     Speak naturally and vary the pitch of your voice throughout your presentation.
·     At any time, you can press the Pause button to take a breath, consult your notes, etc... and then press Pause again to continue.
·     When you have advanced through ALL slides to the END of the presentation, the Rehearsal Report will display. It gives feedback on pace, pitch, fillers, etc…

[Rehearsal Coach report]

CAUTION: When you close the rehearsal report, it goes away. If you want to save a copy of it, you could take a screenshot.

Practice as many times as needed until you're comfortable to move on to your live presentation.

[https://files.constantcontact.com/ee1208b4001/41d9a61c-7e5a-4de3-b0a4-4021dd05cea3.png]

Communications: Persuade
"Make it easier for you"

Let's say you are talking to a patron or a student ... helping them in some learning situation. You want them to cooperate, and be agreeable to your ideas.

One way to be more convincing ... and show you sincerely want to help ... is to tuck the phrase "make it easier for you" or "make your life easier" (or some variation).

Why? Because it makes the other person more receptive.

Before you think it is too cheesy and a little over the top, think about what you're doing. Doesn't your job (whether it is as a reference librarian, a page or a teacher) exist to be helpful in some way?

So when you verbalize (or write) that you want to make life easier for someone, they tend to be appreciative. Obviously, the offer is coupled with something you're asking for or doing. It isn't a stand-alone statement.

Here are some examples:

·     "Doing the exercise after you've read the material will make life easier for you."

·     "Spending a few minutes every day on this project will make it easier for you."

·     "Chatting together on this each week will make life easier for you."

·     "Let's get together so I can show you what's coming down the pike. My job is to make your job easier!"

Yes, it's a little over the top, but it works! Keep it light. Look for ways you can try out this technique.

[https://files.constantcontact.com/ee1208b4001/da1c6ee9-ba35-4af5-9c80-8e1b5781189e.png]

Leadership
A shared responsibility

Effective communication is a shared responsibility.

Whether you're a sender of information or the recipient of the news, there is an obligation on both sides. We all have a responsibility to process information that comes to us, respond when appropriate ... passing it on as needed.

And no one has a crystal ball so there will be many times when it is necessary to ASK for communication when we don't get what we'd like. People appreciate learning that others want to be kept in the loop.

When both parties take on the shared responsibility for creating a vibrant communications environment, everyone wins.

As an individual or group leader, being an effective communicator is key.

Understanding that it is a shared responsibility sets you apart; it puts you at the top of the pack. Let your team know your position. Activate the concept that communication is a shared responsibility.

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Public Library Consultant / CE Coordinator
State Library of Oregon | Library Support and Development Services
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