[techtalk] WORD / G-Docs – How to Create Custom Tabs

Tue Jun 28 14:59:52 PDT 2022

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et custom tabs in your docs

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WORD / G-Docs – How to Create Custom Tabs
Intermediate

[confused woman]

I was proofing a document for a colleague and noticed that the formatting was wonky. She had used the space bar to manually indent and move text to the right instead of setting tabs. This made the spacing inconsistent and unprofessional looking.

What do you do when you want to shift text over in a Word (or Google) document, but the tabs aren't set to where you want? Do you use the Tab key… over and over again… to indent the text?

Well, there's an easy way to format your document "cleanly" so that everything will be in alignment and it won't be such a hassle if you want to make edits to it later!

Here's the secret: you can set your own custom tabs in a few keystrokes!

For example, in the image below we turned on the Show/Hide feature to display the "behind the curtain" view of a Word document ... so that you can see the difference.

1.  In the first line, we used the Tab key three times to shift the text over.
2.  In the second line, the space bar was
3.  In the third line, a tab was set. Can you see the difference?

[custom tab]

You may be thinking that it doesn't matter what the "back end" of your document looks like, as long as it presents well when viewed and /or printed. However, when you (or someone else) goes to make changes to the text later, it will be difficult. You will spend more time fiddling with the document, then it would have taken you if you had set up a custom Tab.

And, if you share documents with others, like your boss or a colleague, and they try to edit it, you may not make the impression you want with a "messy" document.

How to Set Custom Tabs in Word

Tabs are set at ½" intervals by default, but that doesn't always work in your document. You can create your own custom Tabs. NOTE: Before you begin to work with Tabs, be sure you are in the normal Print Layout view and have the "Ruler" line showing. These options are in the View Tab.

[ruler]

When you look at the ruler, you'll see these symbols at the far left.(There may be more, but items below are the most frequently used.)

[custom tabs]

Before you set your Tab, you may need to switch to the type you want by clicking on the Tab symbol that is currently showing (in the upper left of the ruler). Keep clicking until the type of Tab you're looking for is displayed.

To set your Tab:
1.  Put your cursor in the ruler line – exactly where you want the Tab to be.
2.  Click once with the left mouse.
3.  You will see the Tab symbol appear in your toolbar.

Now when you hit the Tab button, your text will be indented to this custom Tab, instead of the default.

If you want to make changes or move a Tab:
1.  Hold the left mouse down on the Tab in the ruler line until you see the dotted vertical line.
2.  Drag the Tab to its new location.

If you don't want to use a custom Tab, to remove it:
1.  Hold the left mouse on the Tab.
2.  Drag it off the ruler line into the white area below.

Tab set examples:

[custom tabs]

Setting Tabs in Google Docs

1.  To set your own Tab stop in Google Docs, click on the ruler where you want it to be and a menu will open.
2.  Choose the alignment – left, right, or center.
3.  You can move a Tab stop by dragging the Tab marker on the ruler to the right or left.
4.  To remove it, drag the Tab stop down from (off) the ruler.

[set tabs in Google docs]

[https://files.constantcontact.com/ee1208b4001/6d60d0ff-559b-4759-8c56-f4ba7128d7f2.png]

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Communications: Talking
The misuse of "good"

"You did good!"

"He did good on that test."

"I can see pretty good."

Have you heard, or said, sentences like this? Have you misused the word "good"?

Each of these examples is something that is commonly heard in conversations. And all of these examples are incorrect grammar.

We often use the word "good" instead of the correct term "well" ... incorrectly.

When to Use Good vs. Well

First, let's understand that ...

"Good" is an adjective. It is always used with a noun. Good should never be used as an adverb.

"Well" is an adverb.  It is used to modify a verb, adverb or another adjective and answers the question "how?

Thus, the above examples would be correct if they were phrased as such:

·     "You did a good job." or "You did well."
·     "He did well on that test." or "He did a good job on that test."
·     "I can see pretty well." or "My eyesight is good."

Yes, there are more nuances for knowing when to use each (good vs well), but keeping this simple distinction in mind will go a long way to improving your speech.

What can you do? Look for opportunities to catch yourself misusing the word good when well is a better choice!

[https://files.constantcontact.com/ee1208b4001/da1c6ee9-ba35-4af5-9c80-8e1b5781189e.png]

Leadership
Leading with Mutual Respect

Do you know how important mutual respect is? It is the foundation for effective communication and leadership.

How do you expect someone to actually listen and hear you if they don't hold you in some esteem? So, how do you gain their respect? You show them some!

Look at them when you talk. Listen, actively, when they speak. You may not agree with what they say, but you can honor that they have said it. You can agree to disagree and show that you hold the person in high regard.

Effective leadership is determined by how well you treat others with mutual respect! This means that you know, and demonstrate, that every person has value and deserves your appreciation for that.

In your mind, I hope you're thinking...
·     I respect you.
·     I expect you to respect me.
·     We may disagree.
·     I may not even like you.
·     But as a human being, I respect your value.

Effective leadership and communication cannot occur without mutual respect.

How can you show that you recognize the value in each person around you?

You can...
·     Smile!
·     Create a spirit of goodwill.
·     Make a conscious effort to understand others ... and where they come from on a particular issue or situation.
·     You may not agree, but you can be respectful about it.

People are incredibly interesting in their differences. Learn everything you can about them. Approach communication from a point of mutual respect.

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