[Accounts-receivable-news] 2018 Liquidated & Delinquent Account Report Training and New Reporting Requirements

[CHASE Stacey A * DAS]

Good afternoon.

The recorded version of today's liquidated and delinquent account report training<https://das.adobeconnect.com/p047mxnd7oui/> is now available on the SWARM website<https://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx>.

Due to the number of questions posed during today's training we decided to resend the 2018 liquidated and delinquent account reporting manual<https://www.oregon.gov/das/Financial/Acctng/Documents/2018%20Reporting%20Manual.pdf> and highlight the new required reporting components.

Please note the following reporting components must be included in each agency's fiscal year 2018 liquidated and delinquent account report to the Legislative Fiscal Office (LFO):


1.      Section II: Unassigned accounts, non-exempt accounts (reporting manual page 9 & 12)

a.      Enter the total number and value of liquidated and delinquent accounts represented in the Section II ending balance that were unassigned and non-exempt as of June 30 of the reporting fiscal year



2.      Section II: Unassigned, non-exempt accounts with no payment in over 90 days (reporting manual page 9 & 12)

a.      Enter the total number and value of liquidated and delinquent accounts not assigned and non-exempt as of June 30 that did not have a payment in over 90 days



3.      Section II: Doubtful accounts (reporting manual page 9 & 12)

a.      Enter the total number and value of liquidated and delinquent accounts represented in the Section II ending balance that the agency believes there is no reasonable expectation of collection, ever. To assist in calculating the number of doubtful accounts, evaluate the collectibility of each account or refer to the methodology used for calculating the agency's allowance for doubtful accounts included in the Comprehensive Annual Financial Report (CAFR).



4.      Section IIIa: Department of Revenue-unrestricted assignments (reporting manual page 13)

a.      Report number of accounts for each applicable category

b.      Report DOR collection fees paid by debtors (number of accounts and value of collection fees paid)

c.      Report DOR collection fees paid by originating agency (number of accounts and value of collection fees paid)



5.      Section IIIb: Private collection firm assignments (reporting manual page 15)

a.      Report number of accounts for each applicable category

b.      Report PCF collection fees paid by debtors (number of accounts and value of collection fees paid)

c.      Report PCF collection fees paid by originating agency (number of accounts and value of collection fees paid)



6.      Section IIIc: accepted offers of compromise (reporting manual page 17)

a.      Report the total number and dollar value of accounts that were paid in full during the reporting fiscal year in which an offer in compromise was accepted for the settlement of the debt owed.

                                                    i.     Report the number and value of the original debt

                                                   ii.     Report the value of penalties and interest assessed on the debt

                                                  iii.     Report the value of collection fees paid by the agency

                                                 iv.     Report the value of other fees/charges/adjustments/prior payments

                                                   v.     Report the net settlement received



7.      Collections on accounts due to offset (reporting manual page 18)

a.      Report the total number and dollar value of accounts collected during the reporting fiscal year in which the collection was the result of an offset:

                                                    i.     Report the number of accounts and value of offsets received from the Federal Treasury Offset Program

                                                   ii.     Report the number of accounts and value of offsets received from the Oregon Vendor Offset Program

                                                  iii.     Report the number of accounts and value of offsets received from the Oregon Tax Offset Program

The LFO Delinquent Account Reporting System<https://apps.leg.state.or.us/DelinquentAccounts/Account/LogOn?ReturnUrl=/Delinquentaccounts> is currently open for agencies to enter liquidated and delinquent account activity for fiscal year 2018.

Please contact your SWARM Analyst<https://www.oregon.gov/das/Financial/Acctng/Documents/A_R%20Contacts.pdf> if you have questions about the new reporting requirements. Thank you.
s

Stacey A. Chase
Statewide Accounts Receivable Management
Chief Financial Office
Department of Administrative Services
Phone: (503) 947-8567
www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx<http://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx>
Data Classification: Level 1 - Published

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