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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Good afternoon.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Attached are the minutes from the October Accounts Receivable Core Committee meeting.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Meeting highlights:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">On
<b>Monday, October 24</b> the DAS Statewide Accounts Receivable Management (SWARM) team will distribute an
<b>accounts receivable management survey</b> to agency accounts receivable representatives. The survey will take approximately 10-15 minutes to complete and will be used to report state agency collection efforts to the Legislative Assembly, as well as, to create
statewide performance metrics and establish a collection resource toolkit for state accounts receivable professionals. Agencies will have until Friday, November 4 to respond to the survey. Your participation is greatly appreciated.<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">SWARM is responsible for reporting the status of agencies compliance with the statutory assignment provisions referenced in
<a href="https://www.oregonlegislature.gov/bills_laws/ors/ors293.html">ORS 293.231</a> annually to the Legislative Assembly. The balances of unassigned, non-exempt accounts aged over 90 days reported by agencies in the Notes section of the Liquidated and Delinquent
Account Report will be included in SWARM’s report to the Legislative Assembly. In the
<b>next few weeks</b>, SWARM and the DAS Chief Financial Office will send the <b>
list of balances to each agency Director</b> to provide an opportunity for the agency to offer additional information for inclusion in SWARM’s report. SWARM wants to highlight the progress agencies have made to improve compliance with the statutory assignment
provisions since June 30.<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The Department of Human Services and the Oregon Health Authority are looking for feedback from agencies who have accounts receivable policies referenced in Administrative
Rule. The agencies are in the process of consolidating nine rules into one and are interested in feedback related to the benefits of having an Administrative Rule versus a department policy. For more information, or to assist, please contact Julie Strauss
at 503-947-5125 or <a href="mailto:julie.strauss@state.or.us">julie.strauss@state.or.us</a>.<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">The Oregon Commission for the Blind (OCB) is looking for feedback from agencies willing to share accounts receivable policy and procedure information to assist OCB
in developing internal policies and procedures. For more information, or to assist, please contact Eva Mendiola at 971-673-1588 or
<a href="mailto:eva.mendiola@state.or.us">eva.mendiola@state.or.us</a>.<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Agencies are highly encouraged to
<b>provide feedback to SWARM</b> (<a href="mailto:SWARM@oregon.gov">SWARM@oregon.gov</a>) on ways we can improve LFO report training, communication, reporting instructions, etc. SWARM is here to help, please let us know what we can do better.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Please let us know if you have any questions.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Have a fantastic Friday,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">s<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b>Stacey A. Chase<o:p></o:p></b></p>
<p class="MsoNormal">Statewide Accounts Receivable Management <o:p></o:p></p>
<p class="MsoNormal">Chief Financial Office<o:p></o:p></p>
<p class="MsoNormal">Department of Administrative Services<o:p></o:p></p>
<p class="MsoNormal">Phone: (503) 947-8567<o:p></o:p></p>
<p class="MsoNormal"><a href="http://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue">www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Data Classification: Level 1 - Published</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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