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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Good afternoon.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Happy summer everyone! Please refer to the below updates from the Statewide Accounts Receivable Management (SWARM) team:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Tools matrix now available</span></u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">! The Accounts Receivable Core Committee (ARCC) Tools and Process
Improvement Subcommittee developed a matrix of accounts receivable (A/R) management tools to assist state agency A/R representatives. The tools matrix has been added to the A/R Toolkit on the SWARM webpage. How does it work? Once you open the Excel file, click
on the drop down filter arrow in the Tool column to choose which A/R management tool you would like to learn more information about. The tools matrix includes which agencies have access to the tool and website links where applicable. The A/R Toolkit is accessible
via the following link: <a href="http://www.oregon.gov/das/Financial/Acctng/Pages/Accounts-receivable-resources.aspx#toolkit">
http://www.oregon.gov/das/Financial/Acctng/Pages/Accounts-receivable-resources.aspx#toolkit</a>.<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">OAM Chapter 35 updates</span></u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">. The ARCC Policy Development and Review Subcommittee has been working
diligently over the past year to review and update Oregon Accounting Manual (OAM) Chapter 35 accounts receivable management policies. There are currently five Chapter 35 policies out-for-comment which include updates to: 35.40.10 Assignments and Exemptions,
35.40.20 Collection Fees, 35.40.30 Assignments to Department of Revenue, and 35.40.40 Assignments to Private Collection Firms. Additionally, SWARM posted a new policy, OAM 35.30.80 Offers in Compromise, for comment. This policy provides criteria and processes
for when an agency may offer or accept an offer in compromise. The criteria included in policy 35.30.80 were developed in partnership with the Department of Justice. The OAM policies out-for-comment are available via the following link:
<a href="http://www.oregon.gov/das/Financial/Acctng/Pages/OAM.aspx">http://www.oregon.gov/das/Financial/Acctng/Pages/OAM.aspx</a>.<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">August ARCC meeting canceled</span></u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">. This is a reminder there will not be an ARCC meeting this
month. SWARM upcoming events are available via the following link: <a href="http://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx">
http://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx</a>.<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">LFO report training</span></u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">. The annual liquidated and delinquent account reporting training is
scheduled for Thursday, August 17 at 1:30pm in the Employment Auditorium. Registration is available through
<a href="http://ilearn.oregon.gov/Default.aspx">iLearn</a>. Individuals registered to attend the training are encouraged to print the
<a href="http://www.oregon.gov/das/Financial/Acctng/Documents/2017%20Reporting%20Manual.pdf">
2017 LFO Reporting Manual</a> and bring it with them to the training; copies will not be provided. For those agency representatives working outside of the Salem-metro area, SWARM will post the recorded training on the website by the end of next week.<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Please contact
<a href="mailto:gerold.floyd@oregon.gov">Gerold</a> or <a href="mailto:stacey.a.chase@oregon.gov">
Stacey</a> if you have any questions. Have a great day!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Sincerely,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b>Gerold Floyd</b> (503) 378-2709<o:p></o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Stacey Chase </b>(503) 947-8567<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Statewide Accounts Receivable Management<o:p></o:p></p>
<p class="MsoNormal">Chief Financial Office<o:p></o:p></p>
<p class="MsoNormal">Department of Administrative Services<o:p></o:p></p>
<p class="MsoNormal"><a href="http://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue">www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Data Classification: Level 1 - Published</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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