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<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D">Greetings, we hope this message finds that you and your family are healthy and safe. Please find some announcements and reminders below for April 2020.<o:p></o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D">Due to the social distancing mandate, the April 21 Accounts Receivable Core Committee will be a virtual Meeting @</span><span style="font-size:10.5pt;font-family:"Arial",sans-serif">
<a href="https://das.adobeconnect.com/rky8sy26yq0t/">https://das.adobeconnect.com/rky8sy26yq0t/</a>.
</span><span style="color:#1F497D">An agenda will be sent prior to the meeting and will include the conference line. We hope you will be able to participate.</span><span style="font-size:10.5pt;font-family:"Arial",sans-serif">
</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D">“April showers bring May flowers”, but for many state agencies April also brings the 3<sup>rd</sup> quarter (January-March) deadline to report on Accounts Receivable Performance Measures
(ARPM). The ARPM reports are due by <u>April 30, 2020</u> in accordance with OAM 35.60.20.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D">New statewide private collection firm price agreements are now available on the Oregon Procurement Information Network (ORPIN). SWARM has provided a list of the new contractors and their
price agreement numbers on our website: <a href="https://www.oregon.gov/das/Financial/Acctng/Pages/Accounts-receivable-resources.aspx">
https://www.oregon.gov/das/Financial/Acctng/Pages/Accounts-receivable-resources.aspx</a></span><span style="color:windowtext">.
</span><span style="color:#1F497D">As a result of the new agreements, the previous price agreements will be canceled effective April 30, 2020.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D">Does your agency have accounts that were assigned to a PCF under the prior price agreement (note: this does not include accounts forwarded by the Department of Revenue-Other Agency Accounts
(DOR-OAA))?<o:p></o:p></span></p>
<p class="Default"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D">If yes, then those accounts may remain with that PCF until your current purchase order expires (no new purchase orders may be issued under the prior agreements). What happens next depends
on your agency and whether it is subject to the assignment requirements of ORS 293.231, also known as Centralization.
<o:p></o:p></span></p>
<p class="Default"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D">If your agency
<u>is</u> subject to ORS 293.231, upon the expiration of the purchase order (or prior to that date) your Agency will need to request the vendor to return the assigned account(s). Because of the changes made to ORS 293 during the 2017 session, agencies subject
to ORS 293, may no longer assign accounts directly to a PCF. Your agency should then evaluate the accounts returned from the PCF for possible write-off (see OAM 35.50.10) and/or reassign the account(s) to DOR-OAA.
<o:p></o:p></span></p>
<p class="Default"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D">If your agency
<u>is not</u> subject to ORS 293.231 (such as, but not limited to, private universities and semi-independent agencies) then determine whether the PCF used prior to April 30, 2020 was awarded a new price agreement (see the link above). If your agency currently
uses a PCF that is one of the six PCFs that has been awarded a new price agreement, then your agency can simply issue a new purchase order that references the new price agreement number and the vendor does NOT have to cancel/return the account(s). It is important
to note that this step needs to occur before the agency’s current purchase order expires.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D">If the PCF used prior to April 30, 2020 was not awarded the new price agreement, the agency will have two options:
<o:p></o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D">1. Initiate a purchase order with one of the six new price agreement vendors (Please refer to ORPIN for more information) and recall assigned accounts from the current PCF and evaluate
those accounts for possible write-off (see OAM 35.50.10) and/or reassignment, or
<o:p></o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D">2. If authorized (check with your agency procurement staff for more information), issue a separate assignment for collection contract to the PCF your agency currently uses.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="Default" style="margin-left:9.0pt"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="Default"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><img border="0" width="797" height="1100" style="width:8.2986in;height:11.4583in" id="Picture_x0020_1" src="cid:image004.png@01D609CF.BA202F40" alt="cid:image001.png@01D6098A.7AC05450"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">If you have any questions, please email
<a href="mailto:SWARM@oregon.gov">SWARM@oregon.gov</a> or call Theresa or Gerold.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D">Thank you and stay safe,<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif;color:#2E74B5">Theresa Gahagan & Gerold Floyd<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif;color:#329E91">(503) 373-0711 (503) 378-2709<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#2E74B5">Statewide Accounts Receivable Coordinators</span><b><span style="font-family:"Calibri Light",sans-serif;color:#329E91"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif;color:#2E74B5"><a href="http://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx"><span style="color:#0563C1">Statewide Accounts Receivable website</span></a></span></b><span style="font-family:"Calibri Light",sans-serif;color:#2E74B5"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#2E74B5"><img border="0" width="192" height="56" style="width:2.0in;height:.5833in" id="Picture_x0020_2" src="cid:image002.jpg@01D609CE.63DFE9A0" alt="DAS_logo_h"><b><o:p></o:p></b></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;color:#2E74B5">Data Classification: Level 1 - Published<o:p></o:p></span></p>
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