<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Calibri Light";
panose-1:2 15 3 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:2144107545;
mso-list-type:hybrid;
mso-list-template-ids:1547342760 67698703 67698713 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l0:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:12.0pt;color:#0C64C0">Good morning,<o:p></o:p></span></p>
<p><b><i><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif;color:#0C64C0"><o:p> </o:p></span></i></b></p>
<p><b><i><span style="font-size:12.0pt;color:#0C64C0"><a href="https://apps.oregonlegislature.gov/DelinquentAccounts/Account/LogOn?ReturnUrl=/DelinquentAccounts/">LFO Reporting Website</a></span></i></b><span style="font-size:12.0pt;color:#0C64C0"> is now open
to receive year-end reports. This is earlier than previous years to give agencies more time to complete the reporting at their convenience. The LFO reports
<u>must be completed not later than October 1</u> per ORS 293.229, however the target date in the Honor Roll schedule is September 16th. Please email
</span><a href="mailto:SWARM.DAS@das.oregon.gov">SWARM.DAS@das.oregon.gov</a> <span style="font-size:12.0pt;color:#0C64C0">
with the date and name of person that completed the training. To ensure accuracy of reporting, please be sure to complete the
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx">
LFO Reporting Worksheet</a> and the <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/AR_Year-end_Agency_Checklist_.xlsx">
Agency year-end checklist</a>. </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0"> <o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0">To be eligible for the A/R Honor Roll, remember to:
<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li style="color:#0C64C0;mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">watch the online
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/2021_Liquidated_and_Delinquent_Account_Report_Training.mp4">
Liquidated and Delinquent Account Report Training</a> prior to submitting your LFO report and
<b>email </b></span><b><span style="color:windowtext"><a href="mailto:SWARM.DAS@das.oregon.gov">SWARM.DAS@das.oregon.gov</a>
</span></b><b><span style="font-size:12.0pt">with the date completed</span></b><span style="font-size:12.0pt">. This is applicable to all agencies subject to LFO reporting in ORS 293.229.<o:p></o:p></span></li><li style="color:#0C64C0;mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">Complete and submit the</span><span style="font-size:12.0pt;color:windowtext">
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/75.35.12.FO.xlsx">
Accounts Receivable Performance Measures</a> (</span><span style="font-size:12.0pt">Quarter 4 and FY2022 annual measures) via
<b>email to </b></span><b><span style="color:windowtext"><a href="mailto:SWARM.DAS@das.oregon.gov">SWARM.DAS@das.oregon.gov</a></span></b><b><span style="font-size:12.0pt"> by October 1.</span></b><span style="font-size:12.0pt"> Applicable to agencies subject
to the <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/35.60.20.pdf">
Oregon Accounting Manual</a><o:p></o:p></span></li><li style="color:#0C64C0;mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">Complete and submit the</span><span style="font-size:12.0pt;color:windowtext">
</span><span class="MsoHyperlink"><span style="font-size:12.0pt"><a href="https://www.oregon.gov/das/Financial/Acctng/Documents/75.35.15.fo.pdf">Annual Certification: Write-off, Abated, and Canceled Debt</a></span></span><span style="font-size:12.0pt"> via
<b>email to </b></span><b><span style="color:windowtext"><a href="mailto:SWARM.DAS@das.oregon.gov">SWARM.DAS@das.oregon.gov</a></span></b><b><span style="font-size:12.0pt"> by October 1</span></b><span style="font-size:12.0pt">. Applicable to “State Agencies”
as that term is defined in ORS 293.234 (5)(b). <o:p></o:p></span></li><li style="color:#0C64C0;mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">Complete and submit the</span><span style="font-size:12.0pt;color:windowtext">
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/AR_Year-end_Agency_Checklist_.xlsx">
Accounts Receivable Agency Year End Checklist</a> </span><span style="font-size:12.0pt">via</span><span style="font-size:12.0pt;color:windowtext">
</span><b><span style="font-size:12.0pt">email to </span></b><b><span style="color:windowtext"><a href="mailto:SWARM.DAS@das.oregon.gov">SWARM.DAS@das.oregon.gov</a></span></b><b><span style="font-size:12.0pt"> by October 1.
</span></b><span style="font-size:12.0pt">Applicable to all agencies subject to LFO reporting in ORS 293.229.<o:p></o:p></span></li></ol>
<p><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0">If your agency used the <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx" target="_blank" title="https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx">
LFO Reporting Worksheet</a> when preparing the LFO entries, please also email this to
</span><b><a href="mailto:SWARM.DAS@das.oregon.gov">SWARM.DAS@das.oregon.gov</a>.</b><b><span style="font-size:12.0pt;color:#0C64C0">
</span></b><span style="font-size:12.0pt;color:#0C64C0"> (this is not required for the Honor Roll).</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0">SWARM will then review the agency reported data and contact the agency if there are any questions.<o:p></o:p></span></p>
<p><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0">You'll find everything needed for LFO Reporting on SWARM's Accounts Receivable Resources website (<a href="https://www.oregon.gov/das/Financial/Acctng/Pages/Accounts-receivable-resources.aspx" target="_blank">https://www.oregon.gov/das/Financial/Acctng/Pages/Accounts-receivable-resources.aspx</a>),
under <i>Liquidated and delinquent account reporting resources.</i></span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0">Please contact <a href="mailto:SWARM.DAS@das.oregon.gov">
SWARM.DAS@das.oregon.gov</a> with any questions that you have about any of the reports that are
<b>due by October 1</b>. </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#0C64C0">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#0C64C0"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Gerold Floyd<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Statewide Accounts Receivable Management<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Department of Administrative Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Chief Financial Office, Statewide Accounting and Reporting Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">971-701-3651<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif;color:#2E74B5"><a href="http://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx"><span style="color:#0563C1">Statewide Accounts Receivable website</span></a>
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Data Classification: Level 1 - Published<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>