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<p class="MsoNormal">Good afternoon and happy Monday!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Just a reminder that the LFO website is open for agency reporting and the A/R Honor Roll target date to complete the entries and notify SWARM is September 16<sup>th</sup>. This date is established as a goal to ensure there is sufficient
time for SWARM to review the data and if there are any possible corrections required that those can be completed before the statutory deadline of October 1. Also, don’t forget to click on the “finished reporting” button on the home page after completing entries
for your applicable fund types (if you don’t have accounts in a specific fund type you don’t need to create a record with $0), this confirms to the system that you have completed your entries.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please be sure to complete the online training and also submit the other applicable reports (see email below for details) and forms to SWARM once you have completed your LFO portal entries (this is also applicable to agencies that have
no receivables to report, please follow the instructions in the early part of the training to submit your “nothing to report” to LFO).
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you to those agencies that have already completed their reporting requirements!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please contact me with any questions you may have.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Gerold Floyd<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Statewide Accounts Receivable Management<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Department of Administrative Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Chief Financial Office, Statewide Accounting and Reporting Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">971-701-3651<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif;color:#2E74B5"><a href="http://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx">Statewide Accounts Receivable website</a>
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Data Classification: Level 1 - Published<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Accounts-receivable-news <accounts-receivable-news-bounces@omls.oregon.gov>
<b>On Behalf Of </b>SWARM * DAS<br>
<b>Sent:</b> Monday, July 18, 2022 12:20 PM<br>
<b>To:</b> AR newslist (accounts-receivable-news@omls.oregon.gov) <accounts-receivable-news@omls.oregon.gov><br>
<b>Subject:</b> [Accounts-receivable-news] A/R Year End Reporting Requirements and their due dates<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#0C64C0">Good morning,<o:p></o:p></span></p>
<p><b><i><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif;color:#0C64C0"><o:p> </o:p></span></i></b></p>
<p><b><i><span style="font-size:12.0pt;color:#0C64C0"><a href="https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fapps.oregonlegislature.gov%2FDelinquentAccounts%2FAccount%2FLogOn%3FReturnUrl%3D%2FDelinquentAccounts%2F&data=05%7C01%7CSWARM.DAS%40das.oregon.gov%7Cfb49cb13260a4489641408da68f28728%7Caa3f6932fa7c47b4a0cea598cad161cf%7C0%7C0%7C637937688115607822%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=mdGyn6acyGSYPmhBOtisqUM%2BNbBeINqhBJ7MH4hvT30%3D&reserved=0">LFO
Reporting Website</a></span></i></b><span style="font-size:12.0pt;color:#0C64C0"> is now open to receive year-end reports. This is earlier than previous years to give agencies more time to complete the reporting at their convenience. The LFO reports
<u>must be completed not later than October 1</u> per ORS 293.229, however the target date in the Honor Roll schedule is September 16th. Please email
</span><a href="mailto:SWARM.DAS@das.oregon.gov">SWARM.DAS@das.oregon.gov</a> <span style="font-size:12.0pt;color:#0C64C0">
with the date and name of person that completed the training. To ensure accuracy of reporting, please be sure to complete the
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx">
LFO Reporting Worksheet</a> and the <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/AR_Year-end_Agency_Checklist_.xlsx">
Agency year-end checklist</a>. </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0"> <o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0">To be eligible for the A/R Honor Roll, remember to:
<o:p></o:p></span></p>
<ol start="1" type="1">
<li class="MsoNormal" style="color:#0C64C0;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt">watch the online <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/2021_Liquidated_and_Delinquent_Account_Report_Training.mp4">
Liquidated and Delinquent Account Report Training</a> prior to submitting your LFO report and
<b>email </b></span><b><span style="color:windowtext"><a href="mailto:SWARM.DAS@das.oregon.gov">SWARM.DAS@das.oregon.gov</a>
</span></b><b><span style="font-size:12.0pt">with the date completed</span></b><span style="font-size:12.0pt">. This is applicable to all agencies subject to LFO reporting in ORS 293.229.<o:p></o:p></span></li><li class="MsoNormal" style="color:#0C64C0;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt">Complete and submit the</span><span style="font-size:12.0pt;color:windowtext">
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/75.35.12.FO.xlsx">
Accounts Receivable Performance Measures</a> (</span><span style="font-size:12.0pt">Quarter 4 and FY2022 annual measures) via
<b>email to </b></span><b><span style="color:windowtext"><a href="mailto:SWARM.DAS@das.oregon.gov">SWARM.DAS@das.oregon.gov</a></span></b><b><span style="font-size:12.0pt"> by October 1.</span></b><span style="font-size:12.0pt"> Applicable to agencies subject
to the <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/35.60.20.pdf">
Oregon Accounting Manual</a><o:p></o:p></span></li><li class="MsoNormal" style="color:#0C64C0;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt">Complete and submit the</span><span style="font-size:12.0pt;color:windowtext">
</span><span class="MsoHyperlink"><span style="font-size:12.0pt"><a href="https://www.oregon.gov/das/Financial/Acctng/Documents/75.35.15.fo.pdf">Annual Certification: Write-off, Abated, and Canceled Debt</a></span></span><span style="font-size:12.0pt"> via
<b>email to </b></span><b><span style="color:windowtext"><a href="mailto:SWARM.DAS@das.oregon.gov">SWARM.DAS@das.oregon.gov</a></span></b><b><span style="font-size:12.0pt"> by October 1</span></b><span style="font-size:12.0pt">. Applicable to “State Agencies”
as that term is defined in ORS 293.234 (5)(b). <o:p></o:p></span></li><li class="MsoNormal" style="color:#0C64C0;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo3">
<span style="font-size:12.0pt">Complete and submit the</span><span style="font-size:12.0pt;color:windowtext">
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/AR_Year-end_Agency_Checklist_.xlsx">
Accounts Receivable Agency Year End Checklist</a> </span><span style="font-size:12.0pt">via</span><span style="font-size:12.0pt;color:windowtext">
</span><b><span style="font-size:12.0pt">email to </span></b><b><span style="color:windowtext"><a href="mailto:SWARM.DAS@das.oregon.gov">SWARM.DAS@das.oregon.gov</a></span></b><b><span style="font-size:12.0pt"> by October 1.
</span></b><span style="font-size:12.0pt">Applicable to all agencies subject to LFO reporting in ORS 293.229.<o:p></o:p></span></li></ol>
<p><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0">If your agency used the <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx" target="_blank" title="https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx">
LFO Reporting Worksheet</a> when preparing the LFO entries, please also email this to
</span><b><a href="mailto:SWARM.DAS@das.oregon.gov">SWARM.DAS@das.oregon.gov</a>.</b><b><span style="font-size:12.0pt;color:#0C64C0">
</span></b><span style="font-size:12.0pt;color:#0C64C0"> (this is not required for the Honor Roll).</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0">SWARM will then review the agency reported data and contact the agency if there are any questions.<o:p></o:p></span></p>
<p><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0">You'll find everything needed for LFO Reporting on SWARM's Accounts Receivable Resources website (<a href="https://www.oregon.gov/das/Financial/Acctng/Pages/Accounts-receivable-resources.aspx" target="_blank">https://www.oregon.gov/das/Financial/Acctng/Pages/Accounts-receivable-resources.aspx</a>),
under <i>Liquidated and delinquent account reporting resources.</i></span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p><span style="font-size:12.0pt;color:#0C64C0">Please contact <a href="mailto:SWARM.DAS@das.oregon.gov">
SWARM.DAS@das.oregon.gov</a> with any questions that you have about any of the reports that are
<b>due by October 1</b>. </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#0C64C0">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#0C64C0"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Gerold Floyd<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Statewide Accounts Receivable Management<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Department of Administrative Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Chief Financial Office, Statewide Accounting and Reporting Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">971-701-3651<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif;color:#2E74B5"><a href="https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.oregon.gov%2Fdas%2FFinancial%2FAcctng%2FPages%2FAR.aspx&data=05%7C01%7CSWARM.DAS%40das.oregon.gov%7Cfb49cb13260a4489641408da68f28728%7Caa3f6932fa7c47b4a0cea598cad161cf%7C0%7C0%7C637937688115607822%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=qfvv%2BiOKaLuQqcfPYEEX%2FVeAFwxwavF13vAEyxup8vI%3D&reserved=0">Statewide
Accounts Receivable website</a> </span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Data Classification: Level 1 - Published<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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