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<p class="MsoNormal">Just a quick reminder that this <b><u>Friday, September 16<sup>th</sup></u></b> is the A/R Honor Roll target date to complete agency LFO website entries and submit A/R year end reports. This date is established as a goal to ensure there
is sufficient time for SWARM to review the data and if any corrections are required they can be completed before the statutory deadline of October 1. Submitting your reports after the target date does not mean your agency loses eligibility for the A/R Honor
Roll, however, SWARM cannot guarantee the data will be reviewed prior to the October 1 deadline. If the data requires correction after October 1, your agency could lose the Honor Roll Certificate for FY 2022 for submitting an inaccurate report (to be eligible
for the A/R Honor Roll Certificate, an agency must submit accurate reports by the required due date).
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please be sure to click on the “finished reporting” button on the home page after completing entries for your applicable fund types (if you don’t have accounts in a specific fund type you do not need to create a record with $0) in the
<a href="https://apps.oregonlegislature.gov/DelinquentAccounts/Account/LogOn?ReturnUrl=/DelinquentAccounts/">
LFO portal</a>, this confirms to the system that you have completed your entries.
<o:p></o:p></p>
<p>To be eligible for the A/R Honor Roll, remember to: <o:p></o:p></p>
<ol start="1" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
watch the online <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/2021_Liquidated_and_Delinquent_Account_Report_Training.mp4">
<span style="color:windowtext;text-decoration:none">Liquidated and Delinquent Account Report Training</span></a>
<u>prior to</u> submitting your LFO report and email <u><span style="font-family:"Calibri Light",sans-serif;color:#0563C1"><a href="mailto:SWARM.DAS@das.oregon.gov"><span style="color:#0563C1">SWARM.DAS@das.oregon.gov</span></a></span></u> with the date completed.
This is applicable to all agencies subject to LFO reporting in ORS 293.229.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
Complete and submit the <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/75.35.12.FO.xlsx">
<span style="color:windowtext;text-decoration:none">Accounts Receivable Performance Measures</span></a> (Quarter 4 and FY2022 annual measures) via email to
<u><span style="font-family:"Calibri Light",sans-serif;color:#0563C1"><a href="mailto:SWARM.DAS@das.oregon.gov"><span style="color:#0563C1">SWARM.DAS@das.oregon.gov</span></a></span></u> by October 1. Applicable to agencies subject to the
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/35.60.20.pdf"><span style="color:windowtext;text-decoration:none">Oregon Accounting Manual</span></a><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
Complete and submit the <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/75.35.15.fo.pdf">
<span style="color:windowtext;text-decoration:none">Annual Certification: Write-off, Abated, and Canceled Debt</span></a> via email to
<u><span style="font-family:"Calibri Light",sans-serif;color:#0563C1"><a href="mailto:SWARM.DAS@das.oregon.gov"><span style="color:#0563C1">SWARM.DAS@das.oregon.gov</span></a></span></u> by October 1. Applicable to “State Agencies” as that term is defined in
ORS 293.234 (5)(b). This is required even if the amount is $0 and the agency submitted “Nothing to Report” to LFO.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
Complete and submit the <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/AR_Year-end_Agency_Checklist_.xlsx">
<span style="color:windowtext;text-decoration:none">Accounts Receivable Agency Year End Checklist</span></a> via email to
<u><span style="font-family:"Calibri Light",sans-serif;color:#0563C1"><a href="mailto:SWARM.DAS@das.oregon.gov"><span style="color:#0563C1">SWARM.DAS@das.oregon.gov</span></a></span></u> by October 1. Applicable to all agencies subject to LFO reporting in ORS
293.229. This is applicable to all agencies subject to LFO reporting in ORS 293.229.<o:p></o:p></li></ol>
<p> If your agency used the <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx" target="_blank" title="https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx">
<span style="color:windowtext;text-decoration:none">LFO Reporting Worksheet</span></a> when preparing the LFO entries, please also email this to
<u><span style="font-family:"Calibri Light",sans-serif;color:#0563C1"><a href="mailto:SWARM.DAS@das.oregon.gov"><span style="color:#0563C1">SWARM.DAS@das.oregon.gov</span></a></span></u>. (this is not required for the Honor Roll).<o:p></o:p></p>
<p class="MsoNormal">Thank you to those agencies that have already completed their reporting requirements!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please contact me with any questions you may have.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Gerold Floyd<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Statewide Accounts Receivable Management<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Department of Administrative Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Chief Financial Office, Statewide Accounting and Reporting Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">971-701-3651<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif;color:#2E74B5"><a href="http://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx"><span style="color:#0563C1">Statewide Accounts Receivable website</span></a>
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Data Classification: Level 1 - Published<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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