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<p class="MsoNormal"><span style="font-size:12.0pt">Good afternoon,<o:p></o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The <a href="https://apps.oregonlegislature.gov/DelinquentAccounts/Account/LogOn?ReturnUrl=/DelinquentAccounts/">
Liquidated and Delinquent Account Reporting System</a> (LFO reporting website) is now open to receive year-end reports. The LFO reports
<u>must be completed not later than <b>October 1</b></u> per <a href="https://www.oregonlegislature.gov/bills_laws/ors/ors293.html">
ORS 293.229</a>. The SWARM <a href="https://www.oregon.gov/das/Financial/Acctng/Pages/Accounts-receivable-resources.aspx">
resources website</a> has a link to the <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/2023_LFO_Reporting_Manual_final.pdf">
LFO Reporting Manual</a> which provides instructions and detailed field definitions. To assist in gathering the data for reporting, please use the
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx">
LFO Reporting Worksheet</a>. Please email <a href="mailto:SWARM@das.oregon.gov">SWARM@das.oregon.gov</a> once the LFO reporting has been completed and include the additional reports (as applicable) below.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">To be eligible for the A/R Honor Roll, remember to:
<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">For those agencies that did
<b><u>not </u></b>attend the in person training, the recorded <a href="https://youtu.be/o2chzvVVoMk">
Liquidated and Delinquent Account Report Training</a> is available to watch prior to submitting your LFO report (email
<a href="mailto:SWARM@das.oregon.gov">SWARM@das.oregon.gov</a> with the name and date the training was completed). For those that attended the in person training, you do not need to email SWARM. The
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/Liquidated_and_Delinquent_Account_Report_Training_slides.pdf">
training slides</a> are also available online for those who would like to print them for reference.
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">Complete and submit the
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/75.35.12.FO.xlsx">
Accounts Receivable Performance Measures</a> (Quarter 4 and FY2023 annual measures) via email to
<a href="mailto:SWARM@das.oregon.gov">SWARM@das.oregon.gov</a> by<b> October 2.</b> Applicable to agencies subject to the
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/01.05.00.pdf">Oregon Accounting Manual</a>.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">Complete and submit the
<u><a href="https://www.oregon.gov/das/Financial/Acctng/Documents/75.35.15.fo.pdf">Annual Certification: Write-off, Abated, and Canceled Debt</a><span style="text-decoration:none"> via email to
<a href="mailto:SWARM@das.oregon.gov">SWARM@das.oregon.gov</a> by<b> October 2</b>. Applicable to “State Agencies” as that term is defined in
<a href="https://www.oregonlegislature.gov/bills_laws/ors/ors293.html">ORS 293.234 (5)(b)</a>.
<o:p></o:p></span></u></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">Complete and submit the
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/AR_Year-end_Agency_Checklist_.xlsx">
Accounts Receivable Agency Year End Checklist</a> <b>via email to <a href="mailto:SWARM@das.oregon.gov">
SWARM@das.oregon.gov</a> by October 2. </b>Applicable to all agencies subject to LFO reporting in
<a href="https://www.oregonlegislature.gov/bills_laws/ors/ors293.html">ORS 293.229</a>.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">If your agency uses the <a href="https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx" target="_blank" title="https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx">
LFO Reporting Worksheet</a> when preparing the LFO entries, please also email the worksheet to
<b><a href="mailto:SWARM@das.oregon.gov">SWARM@das.oregon.gov</a></b> with the items above<b>.
</b> (this is not required for the Honor Roll).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The deadlines provided above are the drop-dead date to be eligible for the A/R Honor Roll, however the
<b>target date for submission is September 15<sup>th</sup></b>. Submitting by September 15th will ensure SWARM can complete a review of the agency reported data and contact the agency if there are any questions and for any necessary corrections to be completed
by the deadlines above. Please note that data corrections submitted after the deadline may cause the agency to not receive Honor Roll for FY2023.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Please contact <a href="mailto:SWARM@das.oregon.gov">
SWARM@das.oregon.gov</a> with any questions that you have about any of these reports.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p></o:p></span></p>
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Floyd<span style="mso-ligatures:none"><o:p></o:p></span></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Roboto">Statewide Accounts Receivable Management<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Roboto">Chief Financial Office, Statewide Accounting and Reporting Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Roboto">971-701-3651<o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx"><span style="font-size:12.0pt;font-family:Roboto;color:blue">https://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx</span></a><span style="font-size:12.0pt;font-family:Roboto"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Roboto">Data Classification: Level 1 - Published<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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