[ACFR-contacts-news] FY 2021 SEFA Disclosures

[CHASE Stacey A * DAS]

Good afternoon ACFR contacts!

Did your agency receive federal funds directly from a federal government agency, as a transfer from another state agency, or as a subrecipient of another organization during FY 2021?

If so, your agency will need to complete the Schedule of Expenditures of Federal Awards (SEFA) disclosures available on the SARS disclosures webpage<https://www.oregon.gov/das/Financial/Acctng/Pages/Disc.aspx>. Note: agencies that received CRF reimbursements for FY 2021 expenditures will need to complete the SEFA disclosures.

Please note the following when completing your SEFA disclosure forms:
*          All SEFA disclosures are Excel documents. Please be sure to complete and submit those that are applicable to your agency.
*          The SEFA Disclosure Checklist and SEFA disclosures 1 and 2 are required from all agencies that received federal funds directly from a federal government agency, as a transfer from another state agency, or as a subrecipient of another organization during FY 2021.
*          Use the correct signage for amounts. Debits are not bracketed and credits are bracketed. Amounts and signs should agree to what's displayed on the SEFA repository reports.
*          Use the SEFA_Corrections_2021_Template.xlsx<https://www.oregon.gov/das/Financial/Acctng/Documents/SEFA_Corrections_2021_Template.xlsx> to communicate changes not reflected on the SEFA repository reports, if applicable. Note: separate tabs including examples are available in the Excel file.
*         Completed sample disclosures are in Chapter H of the Agency Guide to Year-end Closing and are available via the following link: https://www.oregon.gov/das/Financial/Acctng/Pages/Yr-end-cls.aspx.
o   Note: Chapters B-G of the Agency Guide to Year-end Closing were not updated for FY 2021 financial reporting; however, the information is still "current" for agencies to complete FY 2021 reporting requirements.

Using the electronic forms:
*       Enter your agency number on the first page only and tab forward; all subsequent pages will automatically populate when grouped in a single workbook.
*       Using the 'enter' key will populate a field with the information you type, but it may not move the cursor forward to the next cell.
*       Use the 'tab' key or the mouse to move the cursor through the forms.
*       Use the 'enter' key or a mouse click to populate a check box.
*       If you enter a minus (-) sign with a number, be sure to check the calculated total line for the expected outcome.

Please complete the SEFA disclosure forms, if applicable, and email them directly to your SARS analyst before the end of the day on Friday, August 20. The information your agency provides will be used in preparation of the state's SEFA.

Although the SEFA Transmittal/Agency Certification (attached) is a fillable form, you will need to print a copy of the certification to obtain the required signatures. Please send the signed SEFA Transmittal/Certification form, along with the signed ACFR certification, to your SARS analyst by scanning into an email before the end of the day on Friday, August 20. This is a Gold Star Date. SARS keeps the signed forms on file for the statewide audit.

The following is a direct link to the SARS Disclosures webpage: https://www.oregon.gov/das/Financial/Acctng/Pages/Disc.aspx.

Please contact your SARS analyst if you have questions. Thank you.
s


Stacey A. Chase
Senior Financial Reporting & Policy Analyst
Chief Financial Office
Department of Administrative Services
Phone: (971) 900-9993
https://www.oregon.gov/das/financial/acctng/pages/index.aspx

Data Classification: Level 1 - Published

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