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<p class="MsoNormal">Good afternoon ACFR contacts!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The FY 2021 disclosure forms have been updated and are available on the
<a href="https://www.oregon.gov/das/Financial/Acctng/Pages/Disc.aspx">SARS Disclosures webpage</a>. Attached is the FY 2021 ACFR Transmittal/Agency Certification.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please note the following when completing your disclosure forms:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:58.9pt;text-indent:-22.9pt;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>All disclosures are Excel documents. Please be sure to complete and submit those that are applicable to your agency.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:58.9pt;text-indent:-22.9pt;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The General Disclosure checklist and lettered disclosures are required from all agencies.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:58.9pt;text-indent:-22.9pt;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The Debt Disclosure checklist and lettered disclosures are required from all agencies with debt.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:58.9pt;text-indent:-22.9pt;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Please be aware that certain disclosures have additional pages, accessed by scrolling down, and/or additional spreadsheet tabs.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:58.9pt;text-indent:-22.9pt;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Use the correct signage for amounts. Debits are not bracketed and credits are bracketed. Amounts and signs should agree to what's displayed on the DAFR 6610 and 6620 reports.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:58.9pt;text-indent:-22.9pt;mso-list:l0 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>General Disclosure form E asks about your agency's federal revenue and expenditures. All agencies that answer "yes" to any of these questions must complete the SEFA disclosure forms; also available on the SARS Disclosures web
page.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Completed sample disclosures are in Chapter H of the Agency Guide to Year-end Closing; available via the following link:
<a href="https://www.oregon.gov/das/Financial/Acctng/Pages/Yr-end-cls.aspx">https://www.oregon.gov/das/Financial/Acctng/Pages/Yr-end-cls.aspx</a>
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.25in;text-indent:-.25in;mso-list:l1 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><i>Note:</i></b> Chapters B-G of the Agency Guide to Year-end Closing were not updated for FY 2021 financial reporting; however, the information is still “current” for agencies to complete FY 2021 reporting requirements.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal">Please complete the disclosure forms and email them directly to your SARS analyst before the end of the day on Friday, August 20. The information your agency provides will be used in preparation of the ACFR note disclosures.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Using the electronic forms:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Enter your agency number on the first page only and tab forward; all subsequent pages will automatically populate when grouped in a single workbook.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Using the 'enter' key will populate a field with the information you type, but it will not move the cursor forward to the next cell.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Use the 'tab' key or the mouse to move the cursor through the fillable forms.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Use the 'enter' key or a mouse click to populate a check box.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>If you enter a minus (-) sign with a number, be sure to check the calculated total line for the expected outcome.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Although the ACFR Transmittal/Agency Certification (attached) is a fillable form, you will need to print a copy of the certification to obtain the required signatures. Please send the signed certification to your SARS analyst by scanning
into an email before the end of the day on <b>Friday, August 20</b>. <b>This is a Gold Star Date</b>. SARS keeps the signed forms on file for the statewide audit.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The following is a direct link to the SARS Disclosures webpage:<o:p></o:p></p>
<p class="MsoNormal"><a href="https://www.oregon.gov/das/Financial/Acctng/Pages/Disc.aspx">https://www.oregon.gov/das/Financial/Acctng/Pages/Disc.aspx</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please contact your SARS analyst if you have questions. Thank you.<o:p></o:p></p>
<p class="MsoNormal">s<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Stacey A. Chase<o:p></o:p></b></p>
<p class="MsoNormal">Senior Financial Reporting & Policy Analyst<o:p></o:p></p>
<p class="MsoNormal">Chief Financial Office<o:p></o:p></p>
<p class="MsoNormal">Department of Administrative Services<o:p></o:p></p>
<p class="MsoNormal">Phone: (971) 900-9993<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><a href="https://www.oregon.gov/das/financial/acctng/pages/index.aspx"><span style="color:blue">https://www.oregon.gov/das/financial/acctng/pages/index.aspx</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Data Classification: Level 1 - Published</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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