[Answerland-summit] Presenters, registration & scholarships

Thu Mar 19 12:22:21 PDT 2020

Thank you, and absolutely we can wait til Friday.

Natalie Brant
(she/her/hers)
Reference Services Librarian
Government Information Division
Phone: (503) 378-5007
www.oregon.gov/library<http://www.oregon.gov/library>
Follow us: Facebook<http://fb.me/StateLibraryOR> | Twitter<https://twitter.com/StateLibraryOR> | Tumblr<http://www.statelibraryor.tumblr.com/> | Pinterest<https://pinterest.com/statelibraryor/>

[Title: State Library of Oregon]

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us] On Behalf Of Joanna Milner
Sent: Thursday, March 19, 2020 11:59 AM
To: Robin Shapiro <robin.shapiro at pcc.edu>
Cc: OR Ref Summit Planning Team <answerland-summit at listsmart.osl.state.or.us>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

I'll contact the people who submitted proposals.

Can we hold off until Friday afternoon on making an official announcement? I'd like to make sure that the submitters hear first.

Joanna Milner
Library Assistant, Multnomah County Library
Chair, Oregon Library Association Reference Round Table

Pronouns: she/her
My schedule: Sunday-Thursday

multcolib.org<http://multcolib.org>

[https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png] [https://multco.us/sites/default/files/styles/small/public/AllAreWelcome_email-signature_PRIDE_ENGLISH.jpg]

On Thu, Mar 19, 2020 at 11:47 AM Robin Shapiro <robin.shapiro at pcc.edu<mailto:robin.shapiro at pcc.edu>> wrote:
Too late to matter but I agree.

Robin

On Thu, Mar 19, 2020 at 11:35 AM LUDINGTON Sue R <sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov>> wrote:
Chiming in late but I too am reluctantly on board with cancelling. Reluctant, only because I’m so damn sad about the state of the world and this whole situation…

Thanks Natalie for taking the steps needed to take care of it all.

Hang in there, everyone…

Sue Ludington
Law Librarian
Lane County (OR) Law Library

sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov> | 541.682.4337
(*please note this is a new email address*)

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us<mailto:answerland-summit-bounces at listsmart.osl.state.or.us>] On Behalf Of Natalie Brant via Answerland-summit
Sent: Thursday, March 19, 2020 11:33 AM
To: Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

[EXTERNAL ⚠]
Ok, I agree with everyone that cancelling is the right thing to do. I will contact the coordinator at LCC, and Joanna I will cc you since the refund will need to come back to you.

Does anyone want to come up with a “cancellation graphic” and language that we can send out to everywhere we have previously communicated about the summit?

Natalie Brant
(she/her/hers)
Reference Services Librarian
Government Information Division
Phone: (503) 378-5007
www.oregon.gov/library<http://www.oregon.gov/library>
Follow us: Facebook<http://fb.me/StateLibraryOR> | Twitter<https://twitter.com/StateLibraryOR> | Tumblr<http://www.statelibraryor.tumblr.com/> | Pinterest<https://pinterest.com/statelibraryor/>

[Title: State Library of Oregon]

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us] On Behalf Of Tamara Ottum via Answerland-summit
Sent: Thursday, March 19, 2020 11:25 AM
To: Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

I agree with cancelling, and like Joanna’s idea of keeping ourselves open to the idea of offering it virtually at a later point in time.

Also, I checked on the LSTA funds, and yes, we can have the funds rolled over to next year.

-Tamara

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us] On Behalf Of Mark Peterson
Sent: Thursday, March 19, 2020 11:17 AM
To: 'joannam at multcolib.org<mailto:joannam at multcolib.org>' <joannam at multcolib.org<mailto:joannam at multcolib.org>>; Lori MOORE <lorim at multcolib.org<mailto:lorim at multcolib.org>>
Cc: Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

I feel very strongly that we should cancel.

We have absolutely no reason to believe that things will be “back to normal” by the time the summit is scheduled for. In fact, with as fast as things are happening, we should assume that things won’t be.

But more frankly: we need to be responsible and not knowingly facilitate an event and environment that WILL put people’s health, and possibly lives, at risk. To do anything else in the face of a global pandemic is, in my opinion, morally indefensible.

I would rather look back at this moment in time and realize that we did more than we needed to in order to keep people safe than to look back and know that we could have done more but chose not to.

Have a great day!

Mark Peterson
Faculty Librarian, Collection Management Coordinator
Mt. Hood Community College
26000 SE Stark Street, Gresham, Or 97030
mark.peterson at mhcc.edu<mailto:mark.peterson at mhcc.edu>
(503) 491-7693

From: Answerland-summit <answerland-summit-bounces at listsmart.osl.state.or.us<mailto:answerland-summit-bounces at listsmart.osl.state.or.us>> On Behalf Of Joanna Milner
Sent: Thursday, March 19, 2020 10:14 AM
To: Lori MOORE <lorim at multcolib.org<mailto:lorim at multcolib.org>>
Cc: Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

External Email
I also lean towards cancelling.

Given that LCC is moving all of their classes online for Spring Term, it seems possible that we can get a full refund.

If we publicly announce a cancellation, we can mention that we are considering the feasibility of doing an online conference later in the year. That gives the committee the opportunity to take a breath before we even look into the possibility.

Best,
Joanna

Joanna Milner
Library Assistant, Multnomah County Library
Chair, Oregon Library Association Reference Round Table

Pronouns: she/her
My schedule: Sunday-Thursday

multcolib.org<http://multcolib.org>

[Image removed by sender. https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png] [Image removed by sender. https://multco.us/sites/default/files/styles/small/public/AllAreWelcome_email-signature_PRIDE_ENGLISH.jpg]

On Thu, Mar 19, 2020 at 8:48 AM Lori Moore <lorim at multcolib.org<mailto:lorim at multcolib.org>> wrote:
Hi Natalie,
I agree that it might be difficult to get folks to register at this time. Now that we’re starting to hear 8 weeks or more for schools etc, that could affect us even in May.

Will the money transfer over to next year? We could use cancelling as a good way to make next year better.

I’m also a little torn on this but I lean towards cancelling, just to be safe and avoid spending time and money if things are still dicey then.

Hope you all are safe and healthy!
Lori

 On Thu, Mar 19, 2020 at 8:22 AM Natalie Brant via Answerland-summit <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>> wrote:
Hi all,

As I’m sure you’ve now seen, OLA has been cancelled. ☹

I know the Reference Summit isn’t until a month later…I’m really struggling with what we should do.

So, my wonderful planning team, can everyone let me know what they think we should do?

I’m afraid that even if we tried not to cancel, that people will still be to skittish to come.

There is also the possibility of trying to make it a virtual conference…but that sounds somewhat overwhelming to me right now.

I hope everyone is holding up ok.

-Natalie

Natalie Brant
(she/her/hers)
Reference Services Librarian
Government Information Division
Phone: (503) 378-5007
www.oregon.gov/library<http://www.oregon.gov/library>
Follow us: Facebook<http://fb.me/StateLibraryOR> | Twitter<https://twitter.com/StateLibraryOR> | Tumblr<http://www.statelibraryor.tumblr.com/> | Pinterest<https://pinterest.com/statelibraryor/>

[Title: State Library of Oregon]

From: Natalie Brant [mailto:Natalie.Brant at state.or.us<mailto:Natalie.Brant at state.or.us>]
Sent: Thursday, March 12, 2020 12:49 PM
To: joannam at multcolib.org<mailto:joannam at multcolib.org>; Lori MOORE <lorim at multcolib.org<mailto:lorim at multcolib.org>>
Cc: Natalie Brant <Natalie.Brant at state.or.us<mailto:Natalie.Brant at state.or.us>>; LUDINGTON Sue R <sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov>>; Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: RE: [Answerland-summit] Presenters, registration & scholarships

That sounds reasonable to me.

Natalie Brant
(she/her/hers)
Reference Services Librarian
Government Information Division
Phone: (503) 378-5007
www.oregon.gov/library<http://www.oregon.gov/library>
Follow us: Facebook<http://fb.me/StateLibraryOR> | Twitter<https://twitter.com/StateLibraryOR> | Tumblr<http://www.statelibraryor.tumblr.com/> | Pinterest<https://pinterest.com/statelibraryor/>

[Title: State Library of Oregon]

From: Joanna Milner [mailto:joannam at multcolib.org]
Sent: Thursday, March 12, 2020 12:42 PM
To: Lori MOORE <lorim at multcolib.org<mailto:lorim at multcolib.org>>
Cc: Natalie Brant <Natalie.Brant at state.or.us<mailto:Natalie.Brant at state.or.us>>; LUDINGTON Sue R <sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov>>; Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

We have not notified any speakers. The goal was to do so on Monday.

I agree with Lori that we should wait for OLA's decision.

Thanks,
Joanna

Joanna Milner
Library Assistant, Multnomah County Library
Chair, Oregon Library Association Reference Round Table

Pronouns: she/her
My schedule: Sunday-Thursday

multcolib.org<http://multcolib.org>

[Image removed by sender. https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png] [Image removed by sender. https://multco.us/sites/default/files/styles/small/public/AllAreWelcome_email-signature_PRIDE_ENGLISH.jpg]

On Thu, Mar 12, 2020 at 12:21 PM Lori Moore <lorim at multcolib.org<mailto:lorim at multcolib.org>> wrote:
I vote we follow as OLA does.

Lori
Lori Moore
Regional Librarian
Multnomah County Library -
Belmont, Albina, Woodstock branches
My schedule: Sunday-Thursday
971-271-1722
multcolib.org<http://www.multcolib.org>
My pronouns are she/her/hers
[Image removed by sender. https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png][Image removed by sender. https://multco.us/sites/default/files/styles/small/public/InclusiveSign_email-signature_FINAL.jpeg?itok=D8MA9Y9G]

On Thu, Mar 12, 2020 at 12:05 PM Natalie Brant via Answerland-summit <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>> wrote:
Hi all,

So, it sounds like ILAGO is cancelling their summit. And it also sounds like OLA is very strongly considering cancelling at this point. Some of you may have more information on this than me.

But, it’s sounding like it’s a very real possibility that we shouldn’t be asking people to travel and gather. Joanna and Tamara, have you notified any of the speakers yet?

I’d love to hear all your thoughts.

-Nat

Natalie Brant
(she/her/hers)
Reference Services Librarian
Government Information Division
Phone: (503) 378-5007
www.oregon.gov/library<http://www.oregon.gov/library>
Follow us: Facebook<http://fb.me/StateLibraryOR> | Twitter<https://twitter.com/StateLibraryOR> | Tumblr<http://www.statelibraryor.tumblr.com/> | Pinterest<https://pinterest.com/statelibraryor/>

[Title: State Library of Oregon]

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us<mailto:answerland-summit-bounces at listsmart.osl.state.or.us>] On Behalf Of Joanna Milner
Sent: Thursday, March 12, 2020 9:42 AM
To: LUDINGTON Sue R <sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov>>
Cc: Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

An update, because I managed to misread Tamara's (very clear) draft email: We are NOT asking the presenters to register for the conference. The question is whether we mention that the scholarship might be available for travel costs.

Very embarrassed,
Joanna

Joanna Milner
Library Assistant, Multnomah County Library
Chair, Oregon Library Association Reference Round Table

Pronouns: she/her
My schedule: Sunday-Thursday

multcolib.org<http://multcolib.org>

[Image removed by sender. https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png] [Image removed by sender. https://multco.us/sites/default/files/styles/small/public/AllAreWelcome_email-signature_PRIDE_ENGLISH.jpg]

On Wed, Mar 11, 2020 at 6:21 PM LUDINGTON Sue R <sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov>> wrote:
External -
[Image removed by sender. External Sender]
Would seem this is the right thing to do. Is there concern that presenters will unfairly have “first dibs” at limited scholarships (over other attendees)? Just wondering what (if any) the negatives are by mentioning it to them in the initial email…

Sue Ludington
Law Librarian
Lane County (OR) Law Library

sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov> | 541.682.4337
(*please note this is a new email address*)

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us<mailto:answerland-summit-bounces at listsmart.osl.state.or.us>] On Behalf Of Joanna Milner
Sent: Wednesday, March 11, 2020 6:17 PM
To: Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: [Answerland-summit] Presenters, registration & scholarships

[EXTERNAL ⚠]
Hi team,

Tamara and I wanted to run something by the group before we email the presenters. Since we are asking them to register for the conference (and probably travel), should we mention in the initial email that they can apply for a scholarship if payment is a hardship?

Thanks,
Joanna

Joanna Milner
Library Assistant, Multnomah County Library
Chair, Oregon Library Association Reference Round Table

Pronouns: she/her
My schedule: Sunday-Thursday

multcolib.org<http://multcolib.org>

[Image removed by sender. https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png] [Image removed by sender. https://multco.us/sites/default/files/styles/small/public/AllAreWelcome_email-signature_PRIDE_ENGLISH.jpg]
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--
Lori Moore
Regional Librarian
Multnomah County Library -
Belmont, Albina, Woodstock branches
My schedule: Sunday-Thursday
971-271-1722
multcolib.org<http://www.multcolib.org>
My pronouns are she/her/hers
[Image removed by sender. https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png][Image removed by sender. https://multco.us/sites/default/files/styles/small/public/InclusiveSign_email-signature_FINAL.jpeg?itok=D8MA9Y9G]

--
----
Robin Shapiro
Reference and Instruction Librarian
Portland Community College
971-722-7126
robin.shapiro at pcc.edu<mailto:robin.shapiro at pcc.edu>
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