[Answerland-summit] Presenters, registration & scholarships

Natalie Brant Natalie.Brant at state.or.us
Thu Mar 19 15:09:03 PDT 2020 

This is great Joanna…and I do agree with Sue about expressing regret. ☹

Natalie Brant
(she/her/hers)
Reference Services Librarian
Government Information Division
Phone: (503) 378-5007
www.oregon.gov/library<http://www.oregon.gov/library>
Follow us: Facebook<http://fb.me/StateLibraryOR> | Twitter<https://twitter.com/StateLibraryOR> | Tumblr<http://www.statelibraryor.tumblr.com/> | Pinterest<https://pinterest.com/statelibraryor/>

[Title: State Library of Oregon]

From: LUDINGTON Sue R [mailto:sue.ludington at lanecountyor.gov]
Sent: Thursday, March 19, 2020 3:05 PM
To: 'joannam at multcolib.org' <joannam at multcolib.org>; Natalie Brant <Natalie.Brant at state.or.us>
Cc: OR Ref Summit Planning Team <answerland-summit at listsmart.osl.state.or.us>
Subject: RE: [Answerland-summit] Presenters, registration & scholarships

This sounds good, Joanna.

The only thing I’d add is something to the 2nd sentence:
“After much consideration, the OrRS planning committee regrettably has decided to cancel the conference on May 20 to protect the health and well-being of our community. We know you share our disappointment.”

Or maybe just “Regrettably, the OrRS planning committee has decided…We know you share our disappointment.”

I guess every conference is making the same choice, so some might argue adding any additional sentiment to the statement is unnecessary…but I think many of us are still very bummed and would appreciate recipients knowing we didn’t make the choice without some pangs of frustration and sadness!

Thank you for doing this. (ps and you don’t need to include me as a respondent, if that makes things any easier ☺)
-sue

Sue Ludington
Law Librarian
Lane County (OR) Law Library

sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov> | 541.682.4337
(*please note this is a new email address*)

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us] On Behalf Of Joanna Milner
Sent: Thursday, March 19, 2020 2:53 PM
To: Natalie Brant <Natalie.Brant at state.or.us<mailto:Natalie.Brant at state.or.us>>
Cc: OR Ref Summit Planning Team <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships


[EXTERNAL ⚠]
I wanted to get feedback and approval on the email to presenters before I send it out this afternoon:

Thank you for submitting a proposal for the 2020 Oregon Reference Summit.

The OrRS planning committee has decided to cancel the conference on May 29 to protect the health and well-being of our community.

In the coming weeks, the committee will be exploring whether we have the resources to have an online conference later in the year. We will let you know if that happens.

We appreciate all of your hard work and ideas to support and educate Oregon’s library workers. We loved your proposal, and encourage you to consider submitting to other library conferences. Information Today Inc. has links to many upcoming conferences.<http://www.infotoday.com/calendar.asp>

We hope you are healthy and safe. If you have any questions, please let us know.

Sincerely,

Joanna Milner & Tamara Ottom, on behalf of the Oregon Reference Summit planning committee


Joanna Milner
Library Assistant, Multnomah County Library
Chair, Oregon Library Association Reference Round Table

Pronouns: she/her
My schedule: Sunday-Thursday

multcolib.org<http://multcolib.org>

[https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png] [https://multco.us/sites/default/files/styles/small/public/AllAreWelcome_email-signature_PRIDE_ENGLISH.jpg]


On Thu, Mar 19, 2020 at 12:23 PM Natalie Brant <Natalie.Brant at state.or.us<mailto:Natalie.Brant at state.or.us>> wrote:
Thank you, and absolutely we can wait til Friday.

Natalie Brant
(she/her/hers)
Reference Services Librarian
Government Information Division
Phone: (503) 378-5007
www.oregon.gov/library<http://www.oregon.gov/library>
Follow us: Facebook<http://fb.me/StateLibraryOR> | Twitter<https://twitter.com/StateLibraryOR> | Tumblr<http://www.statelibraryor.tumblr.com/> | Pinterest<https://pinterest.com/statelibraryor/>

[Title: State Library of Oregon]

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us<mailto:answerland-summit-bounces at listsmart.osl.state.or.us>] On Behalf Of Joanna Milner
Sent: Thursday, March 19, 2020 11:59 AM
To: Robin Shapiro <robin.shapiro at pcc.edu<mailto:robin.shapiro at pcc.edu>>
Cc: OR Ref Summit Planning Team <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

I'll contact the people who submitted proposals.

Can we hold off until Friday afternoon on making an official announcement? I'd like to make sure that the submitters hear first.

Joanna Milner
Library Assistant, Multnomah County Library
Chair, Oregon Library Association Reference Round Table

Pronouns: she/her
My schedule: Sunday-Thursday

multcolib.org<http://multcolib.org>

[https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png] [https://multco.us/sites/default/files/styles/small/public/AllAreWelcome_email-signature_PRIDE_ENGLISH.jpg]


On Thu, Mar 19, 2020 at 11:47 AM Robin Shapiro <robin.shapiro at pcc.edu<mailto:robin.shapiro at pcc.edu>> wrote:
Too late to matter but I agree.

Robin

On Thu, Mar 19, 2020 at 11:35 AM LUDINGTON Sue R <sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov>> wrote:
Chiming in late but I too am reluctantly on board with cancelling. Reluctant, only because I’m so damn sad about the state of the world and this whole situation…

Thanks Natalie for taking the steps needed to take care of it all.

Hang in there, everyone…

Sue Ludington
Law Librarian
Lane County (OR) Law Library

sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov> | 541.682.4337
(*please note this is a new email address*)

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us<mailto:answerland-summit-bounces at listsmart.osl.state.or.us>] On Behalf Of Natalie Brant via Answerland-summit
Sent: Thursday, March 19, 2020 11:33 AM
To: Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships


[EXTERNAL ⚠]
Ok, I agree with everyone that cancelling is the right thing to do. I will contact the coordinator at LCC, and Joanna I will cc you since the refund will need to come back to you.

Does anyone want to come up with a “cancellation graphic” and language that we can send out to everywhere we have previously communicated about the summit?

Natalie Brant
(she/her/hers)
Reference Services Librarian
Government Information Division
Phone: (503) 378-5007
www.oregon.gov/library<http://www.oregon.gov/library>
Follow us: Facebook<http://fb.me/StateLibraryOR> | Twitter<https://twitter.com/StateLibraryOR> | Tumblr<http://www.statelibraryor.tumblr.com/> | Pinterest<https://pinterest.com/statelibraryor/>

[Title: State Library of Oregon]

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us] On Behalf Of Tamara Ottum via Answerland-summit
Sent: Thursday, March 19, 2020 11:25 AM
To: Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

I agree with cancelling, and like Joanna’s idea of keeping ourselves open to the idea of offering it virtually at a later point in time.

Also, I checked on the LSTA funds, and yes, we can have the funds rolled over to next year.

-Tamara

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us] On Behalf Of Mark Peterson
Sent: Thursday, March 19, 2020 11:17 AM
To: 'joannam at multcolib.org<mailto:joannam at multcolib.org>' <joannam at multcolib.org<mailto:joannam at multcolib.org>>; Lori MOORE <lorim at multcolib.org<mailto:lorim at multcolib.org>>
Cc: Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

I feel very strongly that we should cancel.

We have absolutely no reason to believe that things will be “back to normal” by the time the summit is scheduled for. In fact, with as fast as things are happening, we should assume that things won’t be.

But more frankly: we need to be responsible and not knowingly facilitate an event and environment that WILL put people’s health, and possibly lives, at risk. To do anything else in the face of a global pandemic is, in my opinion, morally indefensible.

I would rather look back at this moment in time and realize that we did more than we needed to in order to keep people safe than to look back and know that we could have done more but chose not to.

Have a great day!


Mark Peterson
Faculty Librarian, Collection Management Coordinator
Mt. Hood Community College
26000 SE Stark Street, Gresham, Or 97030
mark.peterson at mhcc.edu<mailto:mark.peterson at mhcc.edu>
(503) 491-7693



From: Answerland-summit <answerland-summit-bounces at listsmart.osl.state.or.us<mailto:answerland-summit-bounces at listsmart.osl.state.or.us>> On Behalf Of Joanna Milner
Sent: Thursday, March 19, 2020 10:14 AM
To: Lori MOORE <lorim at multcolib.org<mailto:lorim at multcolib.org>>
Cc: Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

External Email
I also lean towards cancelling.

Given that LCC is moving all of their classes online for Spring Term, it seems possible that we can get a full refund.

If we publicly announce a cancellation, we can mention that we are considering the feasibility of doing an online conference later in the year. That gives the committee the opportunity to take a breath before we even look into the possibility.

Best,
Joanna

Joanna Milner
Library Assistant, Multnomah County Library
Chair, Oregon Library Association Reference Round Table

Pronouns: she/her
My schedule: Sunday-Thursday

multcolib.org<http://multcolib.org>

[Image removed by sender. https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png] [Image removed by sender. https://multco.us/sites/default/files/styles/small/public/AllAreWelcome_email-signature_PRIDE_ENGLISH.jpg]


On Thu, Mar 19, 2020 at 8:48 AM Lori Moore <lorim at multcolib.org<mailto:lorim at multcolib.org>> wrote:
Hi Natalie,
I agree that it might be difficult to get folks to register at this time. Now that we’re starting to hear 8 weeks or more for schools etc, that could affect us even in May.

Will the money transfer over to next year? We could use cancelling as a good way to make next year better.

I’m also a little torn on this but I lean towards cancelling, just to be safe and avoid spending time and money if things are still dicey then.

Hope you all are safe and healthy!
Lori

 On Thu, Mar 19, 2020 at 8:22 AM Natalie Brant via Answerland-summit <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>> wrote:
Hi all,

As I’m sure you’ve now seen, OLA has been cancelled. ☹

I know the Reference Summit isn’t until a month later…I’m really struggling with what we should do.

So, my wonderful planning team, can everyone let me know what they think we should do?

I’m afraid that even if we tried not to cancel, that people will still be to skittish to come.

There is also the possibility of trying to make it a virtual conference…but that sounds somewhat overwhelming to me right now.

I hope everyone is holding up ok.

-Natalie

Natalie Brant
(she/her/hers)
Reference Services Librarian
Government Information Division
Phone: (503) 378-5007
www.oregon.gov/library<http://www.oregon.gov/library>
Follow us: Facebook<http://fb.me/StateLibraryOR> | Twitter<https://twitter.com/StateLibraryOR> | Tumblr<http://www.statelibraryor.tumblr.com/> | Pinterest<https://pinterest.com/statelibraryor/>

[Title: State Library of Oregon]

From: Natalie Brant [mailto:Natalie.Brant at state.or.us<mailto:Natalie.Brant at state.or.us>]
Sent: Thursday, March 12, 2020 12:49 PM
To: joannam at multcolib.org<mailto:joannam at multcolib.org>; Lori MOORE <lorim at multcolib.org<mailto:lorim at multcolib.org>>
Cc: Natalie Brant <Natalie.Brant at state.or.us<mailto:Natalie.Brant at state.or.us>>; LUDINGTON Sue R <sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov>>; Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: RE: [Answerland-summit] Presenters, registration & scholarships

That sounds reasonable to me.


Natalie Brant
(she/her/hers)
Reference Services Librarian
Government Information Division
Phone: (503) 378-5007
www.oregon.gov/library<http://www.oregon.gov/library>
Follow us: Facebook<http://fb.me/StateLibraryOR> | Twitter<https://twitter.com/StateLibraryOR> | Tumblr<http://www.statelibraryor.tumblr.com/> | Pinterest<https://pinterest.com/statelibraryor/>

[Title: State Library of Oregon]

From: Joanna Milner [mailto:joannam at multcolib.org]
Sent: Thursday, March 12, 2020 12:42 PM
To: Lori MOORE <lorim at multcolib.org<mailto:lorim at multcolib.org>>
Cc: Natalie Brant <Natalie.Brant at state.or.us<mailto:Natalie.Brant at state.or.us>>; LUDINGTON Sue R <sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov>>; Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

We have not notified any speakers. The goal was to do so on Monday.

I agree with Lori that we should wait for OLA's decision.

Thanks,
Joanna

Joanna Milner
Library Assistant, Multnomah County Library
Chair, Oregon Library Association Reference Round Table

Pronouns: she/her
My schedule: Sunday-Thursday

multcolib.org<http://multcolib.org>

[Image removed by sender. https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png] [Image removed by sender. https://multco.us/sites/default/files/styles/small/public/AllAreWelcome_email-signature_PRIDE_ENGLISH.jpg]


On Thu, Mar 12, 2020 at 12:21 PM Lori Moore <lorim at multcolib.org<mailto:lorim at multcolib.org>> wrote:
I vote we follow as OLA does.

Lori
Lori Moore
Regional Librarian
Multnomah County Library -
Belmont, Albina, Woodstock branches
My schedule: Sunday-Thursday
971-271-1722
multcolib.org<http://www.multcolib.org>
My pronouns are she/her/hers
[Image removed by sender. https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png][Image removed by sender. https://multco.us/sites/default/files/styles/small/public/InclusiveSign_email-signature_FINAL.jpeg?itok=D8MA9Y9G]


On Thu, Mar 12, 2020 at 12:05 PM Natalie Brant via Answerland-summit <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>> wrote:
Hi all,

So, it sounds like ILAGO is cancelling their summit. And it also sounds like OLA is very strongly considering cancelling at this point. Some of you may have more information on this than me.

But, it’s sounding like it’s a very real possibility that we shouldn’t be asking people to travel and gather. Joanna and Tamara, have you notified any of the speakers yet?

I’d love to hear all your thoughts.

-Nat

Natalie Brant
(she/her/hers)
Reference Services Librarian
Government Information Division
Phone: (503) 378-5007
www.oregon.gov/library<http://www.oregon.gov/library>
Follow us: Facebook<http://fb.me/StateLibraryOR> | Twitter<https://twitter.com/StateLibraryOR> | Tumblr<http://www.statelibraryor.tumblr.com/> | Pinterest<https://pinterest.com/statelibraryor/>

[Title: State Library of Oregon]

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us<mailto:answerland-summit-bounces at listsmart.osl.state.or.us>] On Behalf Of Joanna Milner
Sent: Thursday, March 12, 2020 9:42 AM
To: LUDINGTON Sue R <sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov>>
Cc: Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: Re: [Answerland-summit] Presenters, registration & scholarships

An update, because I managed to misread Tamara's (very clear) draft email: We are NOT asking the presenters to register for the conference. The question is whether we mention that the scholarship might be available for travel costs.

Very embarrassed,
Joanna

Joanna Milner
Library Assistant, Multnomah County Library
Chair, Oregon Library Association Reference Round Table

Pronouns: she/her
My schedule: Sunday-Thursday

multcolib.org<http://multcolib.org>

[Image removed by sender. https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png] [Image removed by sender. https://multco.us/sites/default/files/styles/small/public/AllAreWelcome_email-signature_PRIDE_ENGLISH.jpg]


On Wed, Mar 11, 2020 at 6:21 PM LUDINGTON Sue R <sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov>> wrote:
External -
[Image removed by sender. External Sender]
Would seem this is the right thing to do. Is there concern that presenters will unfairly have “first dibs” at limited scholarships (over other attendees)? Just wondering what (if any) the negatives are by mentioning it to them in the initial email…

Sue Ludington
Law Librarian
Lane County (OR) Law Library

sue.ludington at lanecountyor.gov<mailto:sue.ludington at lanecountyor.gov> | 541.682.4337
(*please note this is a new email address*)

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us<mailto:answerland-summit-bounces at listsmart.osl.state.or.us>] On Behalf Of Joanna Milner
Sent: Wednesday, March 11, 2020 6:17 PM
To: Oregon Reference Summit committee <answerland-summit at listsmart.osl.state.or.us<mailto:answerland-summit at listsmart.osl.state.or.us>>
Subject: [Answerland-summit] Presenters, registration & scholarships


[EXTERNAL ⚠]
Hi team,

Tamara and I wanted to run something by the group before we email the presenters. Since we are asking them to register for the conference (and probably travel), should we mention in the initial email that they can apply for a scholarship if payment is a hardship?

Thanks,
Joanna

Joanna Milner
Library Assistant, Multnomah County Library
Chair, Oregon Library Association Reference Round Table

Pronouns: she/her
My schedule: Sunday-Thursday

multcolib.org<http://multcolib.org>

[Image removed by sender. https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png] [Image removed by sender. https://multco.us/sites/default/files/styles/small/public/AllAreWelcome_email-signature_PRIDE_ENGLISH.jpg]
[Image removed by sender. https://multco.us/sites/all/themes/multco/logo.png]This email was encrypted for your privacy and security
--
Lori Moore
Regional Librarian
Multnomah County Library -
Belmont, Albina, Woodstock branches
My schedule: Sunday-Thursday
971-271-1722
multcolib.org<http://www.multcolib.org>
My pronouns are she/her/hers
[Image removed by sender. https://multcolib.org/sites/default/files/MultCoLib_2LineLogo_RGBemail_sig2.png][Image removed by sender. https://multco.us/sites/default/files/styles/small/public/InclusiveSign_email-signature_FINAL.jpeg?itok=D8MA9Y9G]


--
----
Robin Shapiro
Reference and Instruction Librarian
Portland Community College
971-722-7126
robin.shapiro at pcc.edu<mailto:robin.shapiro at pcc.edu>
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