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<p class="MsoPlainText">Hi all, <o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">Below are my notes from Sue's and my site visit to the Center for Meeting at Learning at LCC on Friday.<o:p></o:p></p>
<p class="MsoPlainText">I've attached a photo of the front lobby and registration desk. I've also attached a map that we will want to include on all of our communications. It's very easy to get turned around if one doesn't follow the map directions precisely.
Heh. Heh.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">Sue, please feel free to add anything I'm forgetting. I've also added the map and the notes to the Google Drive Venue folder.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b>Registration place near entrance<o:p></o:p></b></p>
<p class="MsoPlainText"> Yes, large desk at front entrance that can be used for registration<o:p></o:p></p>
<p class="MsoPlainText"> Also, a large digital screen about registration guest that we have info on<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b>Technology<o:p></o:p></b></p>
<p class="MsoPlainText"> 1 free mic per room, $75 for extra mics<o:p></o:p></p>
<p class="MsoPlainText"> Wi fi will be available, will ask if we can get code ahead of time to add to program<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b>Parking lot, direction signage, bus stop<o:p></o:p></b></p>
<p class="MsoPlainText"> Bus Stop is directly outside The Center, as are parking lots. We can put signage outside if we want.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b>Wild turkeys<o:p></o:p></b></p>
<p class="MsoPlainText"> They hang out on the other side of campus, should not be an issue :-)
<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b>Vendor table space<o:p></o:p></b></p>
<p class="MsoPlainText"> Tables are $25 each, include linens. Can fit 4 or 5 in lobby.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b>Library computer lab for a potential session.<o:p></o:p></b></p>
<p class="MsoPlainText"> There is a computer lab with 32 machines in the library, a short walk away that will likely be possible to use.
<b>Sue has been in contact with librarians and will follow up on this.<o:p></o:p></b></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b>Catering<o:p></o:p></b></p>
<p class="MsoPlainText"> Food will be a double sided buffet line in the lobby, and folks can take it into large room 104 to eat. Coffee and tea set up will be in room 104 all day.<o:p></o:p></p>
<p class="MsoPlainText">Prices on invoice were not added properly, all day coffee service and the chicken add on for lunch were added as only 1 person, not 90. Will be in increase of about $500.<o:p></o:p></p>
<p class="MsoPlainText"> The final count for the caterers is due by May 22, so may have to cut off registration on May 20<sup>th</sup> or so.<o:p></o:p></p>
<p class="MsoPlainText">We have the option to pull the cookies from lunch and have them brought out for a late afternoon break if we would like.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b>Accessibility<o:p></o:p></b></p>
<p class="MsoPlainText"> All rooms and restrooms on are the first floor. No stairs.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b>Water fountains<o:p></o:p></b></p>
<p class="MsoPlainText"> Yes. With bottle fill spout.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b>When can we arrive?<o:p></o:p></b></p>
<p class="MsoPlainText"> 7:30am, 4:30 pm exit<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b>Room signage provided? <o:p></o:p></b></p>
<p class="MsoPlainText"> 8 ½ by 11” sign holders outside rooms<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><b>Sandwich board<o:p></o:p></b></p>
<p class="MsoPlainText"> None provided, but we can bring<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">Room 104 is our large room where everyone can gather at once. We will have a podium, a speaker table, a projector and speakers, and one hand held mic.<o:p></o:p></p>
<p class="MsoPlainText">The room will be set up with crescent rounds that can have 6 to 8 chairs on them.
<o:p></o:p></p>
<p class="MsoPlainText">The coffee/tea set up will be in the back of this room<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">Room 105 is the smaller room we have reserved. It can fit up to 40 people if we have it set up classroom style.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">Room 106 is the same size, and it’s the one we have on hold ($130)<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">Room 105 and 106 would both include a speaker table and a projector. The rooms are small enough that a mic is not necessary.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-family:"Century Gothic",sans-serif;color:#1F497D">Natalie Brant<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:115%"><i><span style="font-family:"Century Gothic",sans-serif;color:#1F497D">(she/her/hers)<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Century Gothic",sans-serif;color:#1F497D">Reference Services Librarian<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Century Gothic",sans-serif;color:#1F497D">Government Information Division<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Century Gothic",sans-serif;color:#1F497D">Phone: (503) 378-5007<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-family:"Century Gothic",sans-serif;color:#1F497D"><a href="http://www.oregon.gov/library"><span style="color:blue">www.oregon.gov/library</span></a>
<o:p></o:p></span></p>
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