[ASIST_Network] SAVE THE DATE - ASIST Regional Conference!

Thu Jul 28 11:48:49 PDT 2011

Dear Fellow ASIST Trainers,

ColumbiaCare is planning to hold our annual ASIST Trainer Regional
Conference at McMenamins Edgefield (
http://www.mcmenamins.com/54-edgefield-home) on November 16th and 17th
this year in combination with suicideCare (see attached flyer) on the
16th. The conference will run from 5:00pm - 10:00pm on the 16th and
9:00am - 4:00pm on the 17th. It's a great opportunity for new trainers
to meet other trainers, and for more experienced trainers to brush up on
skills. It's also a time for self care as Edgefield offers a great spa
and soaking tub. 

To help defray the costs, we'll be asking you to send $35.00 with your
registration form which will be going out next month. Lodging will be on
your own. A price list for rooms is attached.

Hope you can make it!

Jill

Jill Hollingsworth, MA
Program Supervisor

ColumbiaCare Services, Inc.
Center for Suicide Prevention

V. 541.337.9001
http://www.columbiacare.org

________________________________

From: jill hollingsworth 
Sent: Thursday, July 28, 2011 9:41 AM
To: gary mcconahay
Cc: debrah tressel
Subject: FW: McMenamins Edgefield

Hi Gary and Debrah,

Would really like to have it at Edgefield, but concerned that we may not
make their minimum - $900.00 ($400 breakfast and lunch/$500 dinner)
because the minimum does not include an 18% gratuity. We would have to
have 16 people for dinner on the 16th and 23 people for breakfast and
lunch on the 17th.

To be sure, I think I should send out a Save the Date email with a
request for a reservation. That way I will have a better sense of
whether enough people come to meet the min. for The Barley Room. How
much should we charge for dinner? Do you want to offer SCare at
Edgefield or somewhere else?

___

Here is an example of the email. Please fill in the X's or revise as
needed. 

Dear Fellow ASIST Trainers,

ColumbiaCare is planning to hold our annual ASIST Trainer Regional
Conference at McMenamins Edgefield (
http://www.mcmenamins.com/54-edgefield-home) on November 16th and 17th
this year in combination with suicideCare (see attached flyer) on the
18th. The conference will run from 5:00pm - 10:00pm on the 16th and
8:00am - 4:00pm on the 17th. It's a great opportunity for new trainers
to meet other trainers, and for more experienced trainers to brush up on
skills. It's also a time for self care as Edgefield offers a great spa
and soaking tub. 

The conference is free. Breakfast and lunch will be provided on the
17th. Dinner ($35.00) and lodging will be on your own. 

Please let us know if you'd like to come by August 5th, so we can secure
a room for you. A price list for rooms is attached.

___

I emailed Edgefield this morning to make sure the Barley Room is still
available. 

Jill

Jill Hollingsworth, MA
Program Supervisor

ColumbiaCare Services, Inc.
Center for Suicide Prevention

V. 541.337.9001
http://www.columbiacare.org

Hi Jill,
Debrah and I are working on scheduling suicideCARE etc. You still want
to do an ASIST-sC pair in conjunction with the Trainer's conf? Have we
decided where the conf will be?

Thanks

Gary
Gary McConahay PhD, Clinical Director
Director, Center for Suicide Prevention
ColumbiaCare Services, Inc.
3587 Heathrow Way
Medford, OR 97504
541-858-8170 office
541-218-3200 cell
541-858-8167 fax

________________________________

From: gary mcconahay 
Sent: Thursday, June 02, 2011 3:34 PM
To: jill hollingsworth
Subject: Re: McMenamins Edgefield

So what would the barley room minimum costs be for entire meeting? -
$900.00 ($400 lunch/$500 dinner)

Gary

On Jun 2, 2011, at 1:58 PM, "jill hollingsworth" <
jhollingsworth at columbiacare.org> wrote:

	Hi Gary,

	Here is the info. from Edgefield. I have a follow up email that
asks about minimums for breakfast and lunch on the 17th. As far as
dinner goes, the sales rep. said that there is a minimum $500 order. We
could take advanced orders (they need advanced orders for groups larger
than 15) when people register and set a due date for payment.

	The attached table of rooms reflects the total number of rooms
available. European rooms reflect the fact that they don't have
bathrooms. Some trainers might be OK with this, but I must have a
bathroom close by due to complications of expelling an 11 lb. 3 oz.
baby.  

	The sales rep. said that they can hold up to 15 rooms until 30
days before the event at which point they would open the rooms to the
public. 

	Let me know what you want to do.

	Jill

	Jill Hollingsworth, MA
	Program Supervisor

	ColumbiaCare Services, Inc.
	Center for Suicide Prevention

	V. 541.337.9001
	<http://www.columbiacare.org> http://www.columbiacare.org

	<image015.jpg>

________________________________

	From: Meghan Schuck [mailto:MeghanS at hq.mcmenamin.com] 
	Sent: Thursday, June 02, 2011 1:16 PM
	To: jill hollingsworth
	Subject: McMenamins Edgefield

	Hi Jill,

	Thanks for your email!

	We're wide open on November 16th for event spaces, and hotel
rooms.  14 of the hotel rooms available have private bathrooms.  It just
depends on your set up, but I think that our Barley Room could be good
for 25 people.  I will paste pictures of that space below, and the food
& beverage minimum in the evening on that day would be $500.

	Barley Room:

	<image016.jpg><image017.jpg>

	The way our minimums work are that so long as the sum of your
hosted food & hosted drinks (including alcohol) equals or exceeds the
required amount, then there is no rental fee for the space.
Additionally we charge 18% gratuity.

	Or if you decide you would like a larger space, our Ballroom is
also available for a $1,000 food & beverage minimum.

	Ballroom:

	<image018.jpg><image019.jpg>

	Our catering menu is attached for your reference along with our
current hotel-room pricing, and please let me know what else would be
helpful!

	Meghan

	Meghan Schuck

	McMenamins Edgefield 

	Sales Admin

	(phone) 503.492.2777 

	(fax) 503.665.4209

	<image020.jpg> <http://twitter.com/McMenaminsWeds> 

	for Wedding news

	<image021.jpg> <http://twitter.com/McMenaminsMeets> 

	for Meeting & Private Event news

	McMenamins Edgefield...74 acres of fun and relaxation!

	<image022.jpg><image023.jpg><image024.jpg>

	<image025.jpg><image026.jpg><image027.jpg>

	From: McMenamins Group Sales [mailto:no-reply at wufoo.com] 
	Sent: Wednesday, June 01, 2011 3:14 PM
	To: Meghan Schuck; Susan Truax
	Subject: Meetings & Events Contact from Jill Hollingsworth 
jhollingsworth at columbiacare.org on 2011-06-01 18:13:51

Name * 

Jill Hollingsworth 

Email * 

<mailto:jhollingsworth at columbiacare.org> jhollingsworth at columbiacare.org

Phone Number * 

(541) 607-7322 

Preferred Contact method 

Email

Event name 

2011 ASIST Trainer Regional Conference

Event type * 

*                                 Meeting/Conference

Event Start Date * 

Wednesday, November 16, 2011 

Is your event date flexible 

No, must be this date

Event Start Time * 

5:00:00 PM

Estimated number of guests * 

25

Will your guests require lodging? 

Yes (Choose date below)

Arrival Date 

Wednesday, November 16, 2011 

Departure Date 

Thursday, November 17, 2011 

Estimated number of rooms per night 

15

Preferred Event Location
We'll have a coordinator from this property contact you. * 

Edgefield

Secondary Location(s)
We'll do our best to get you in your preferred spot, but just in case...

*                                 Kennedy School

How did you hear about us? * 

*                                 McMenamins Website

Anything else we should know to best respond to your inquiry? 

Yes. I would like to know if any of the rooms have private bathrooms at
Edgefield.

	<Edge catering menus apr10.pdf>

	<Hotel Room Rates 01.14.11.xls>

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