[Assessment_Advisory_Committee] TDS downtime in December

[Don Staples]

Working around the proposed downtime in December should not be a problem
for my district. I would think that is true for most of us given it is the
final week before winter break.

Don Staples
Newberg

On Wed, Oct 8, 2014 at 3:09 PM, Bill Stewart <stewartw at bctonline.com> wrote:

> Jordan,
>
> At least for my district, the proposed closure window amounts to 4 schools
> days, Dec 15,16,17,18.  The remainder of the window is during our Winter
> Break.  At a guess, I’d say that a fair number of districts may be nearly
> the same, with the possible addition of the 19th as a school day.
>
> From my perspective, the week before Winter Break would be a very low
> priority to use for training staff. In fact, even without the proposed
> closure, I would do everything possible to avoid using that week for
> training.
>
> No matter what you decide, EARLY and FREQUENT COMMUNICATION is essential
> about any closure or access change.
>
> IMO, districts who are planning to use that December time slot for
> training would be better served to do training right after Winter
> Break…when staff are rested and focused on the tests that need to
> administered.
>
> I hope this helps….
>
> Bill
>
> Bill Stewart
> 503-805-8680 - c
>
>
>
>
> On Oct 8, 2014, at 2:49 PM, HERMENS Jordan <jordan.hermens at ode.state.or.us>
> wrote:
>
>  Good afternoon,
>
> The OAKS Test Delivery System (which includes the training site and
> practice tests) is currently scheduled to be offline December 26 to
> December 28 in preparation for the launch of our operational OAKS Science,
> Social Sciences, and ELPA tests in January. AIR is strongly recommending
> taking this opportunity to conduct extensive load testing prior to the
> launch of the Smarter Balanced tests (scheduled for March). However,  to
> support this critical QC step, we would need to take the Test Delivery
> System offline for more than the three days currently scheduled, and  AIR
> is proposing to take the Test Delivery System offline from *December 15
> to December 26*. TIDE and Online Reporting would not be affected.
>
> Before scheduling this extended downtime, ODE would appreciate your input
> to determine the impact of this proposed downtime on districts’ ability to
> complete TA training. With DTC training happening later  than in years
> past, ODE recognizes that districts will need to push back their TA
> training schedules accordingly. We’d like to take districts’ training
> schedules into account so that we can ensure they have access to the
> training site and practice tests as part of their training regimen.
>
>    - To what extent are many districts likely to be conducting TA
>    training December 15 – 26?
>    - To the extent that some TA training may be scheduled for December 15
>    – 26, can the impact on districts be sufficiently mitigated by
>    communicating about the downtime now?
>
>
> So that we can confirm the downtime schedule with our vendor and
> communicate to the field in a timely fashion, we’d appreciate your feedback
> by *noon on Friday (10/6).* Thank you for your consideration,
>
>
>
> *Jordan Hermens*
> Oregon Department of Education
> 255 Capitol St NE | Salem, OR 97310 | É503-947-5905
>
>
>
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