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<p class="MsoNormal"><span style="color:#1F497D">Just to be clear, we (districts) have until January 9th to mail the letter, but it says that parents must return it to the district office by January 9th. Those dates don't work together.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Brian Bain</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">District Assessment Coordinator</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Tigard-Tualatin School District</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">6960 SW Sandburg St, Tigard, OR 97223</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">503-431-4120 - <a href="mailto:bbain@ttsd.k12.or.us" target="_blank">
bbain@ttsd.k12.or.us</a></span><span style="color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Bain, Brian
<br>
<b>Sent:</b> Monday, November 02, 2015 2:59 PM<br>
<b>To:</b> 'Joseph Suggs'; CARTER Holly; assessment_advisory_committee@listsmart.osl.state.or.us<br>
<b>Cc:</b> KOCH Meg<br>
<b>Subject:</b> RE: [Assessment_Advisory_Committee] Assessment Advisory: Opt-Out Form Feedback<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">OK. Now I've read Joe's response... and I agree, we need a spot for the student ID and/or school. I actually had written those down, and forgot to include it.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I also thought it was odd to include a link to House Bill 2655. I wasn't sure the purpose of doing that.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Brian Bain<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">District Assessment Coordinator<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Tigard-Tualatin School District<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">6960 SW Sandburg St, Tigard, OR 97223<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">503-431-4120 - <a href="mailto:bbain@ttsd.k12.or.us" target="_blank">
bbain@ttsd.k12.or.us</a><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Assessment_Advisory_Committee [<a href="mailto:assessment_advisory_committee-bounces@listsmart.osl.state.or.us">mailto:assessment_advisory_committee-bounces@listsmart.osl.state.or.us</a>]
<b>On Behalf Of </b>Joseph Suggs<br>
<b>Sent:</b> Monday, November 02, 2015 1:21 PM<br>
<b>To:</b> CARTER Holly; <a href="mailto:assessment_advisory_committee@listsmart.osl.state.or.us">
assessment_advisory_committee@listsmart.osl.state.or.us</a><br>
<b>Cc:</b> KOCH Meg<br>
<b>Subject:</b> Re: [Assessment_Advisory_Committee] Assessment Advisory: Opt-Out Form Feedback<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black">Here’s my input (kind of long – sorry):<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">On the information side of the page:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">I disagree with the statement “Our new tests take about the same amount of time as previous state tests.” I also think parents who are choosing to opt-out will take extreme exception to the accuracy of
this statement. I’d recommend striking that sentence.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Next paragraph – the use of “new baseline” and “next school” year are confusing. This paragraph reads as if the 2015-16 results are being considered baseline even though we have 2014-15 results. This
needs clarification, particularly around the use of “baseline.”<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Under “When will my child test?” – I recommend changing “Your child’s school district will determine the specific dates . . .” to “will determine your district’s windows” or that “Your child’s school
[strike district] will determine . . .” As worded, this will confuse parents and teachers. Districts determine the windows and schools the specific testing dates (at least in our case, that’s how it works).<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Right side – I like the third bullet (one piece of . . .) and like to see that repeated everywhere we talk about summative tests. Thanks for including that.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Fourth bullet – “they are considered on track to graduate” is a little different than language we’ve heard and have been using. Our language has been “on track to be college and career ready.” Suggest
reviewing the message here and consider revising wording if appropriate.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Under Statewide Testing Windows, I recommend adding a note underneath the windows or at the top, something like, “Local district testing windows may vary from the broad state windows.”<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">In that same box, it lists both SBA and Extended windows. I thought from prior communications this form applies only to SBA. If that’s true, then I recommend removing the Extended dates. If that’s been
revised and it now applies to both tests then that’s news to me and maybe needs better or more explicit communication.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Under Stay Informed at the bottom, I’d recommend more generic language like “Talk to your child’s school” rather than specifying roles like teacher or principal as the point of contact specifically around
testing (the STC) will be different roles in different schools.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">On the opt-out side of the form:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Remove “Understanding Your Child’s Progress” from the header. I’m guessing this is repeated from the other page, but doesn’t really fit here.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Add an * behind “adult students” in the Description of Rights section and then again at the end of “This section must be completed . . .” so that it references the note at the bottom about the definition
of an adult student.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Strike the comma in the first sentence under Description of Rights.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">I would recommend the form be submitted to the school office rather than the district. This may present different challenges in large versus smaller districts, but in PPS we want everything to go through
the school first then to us so that we know the school is aware of (and had an opportunity to answer questions if needed) the form, can make sure it is filled out correctly, etc., and because the school should be the primary point of contact for parents anyway.
So, I recommend changing “school district” to “school” in the first sentence or have the ability to edit certain parts of this form to meet local needs.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">I strongly recommend adding a place for both Student ID (either local or SSID, I don’t care which, although we’d probably prefer local ID) and school name.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Recommend adding “Smarter Balanced” in front of the ELA and Math boxes to check
<i>unless</i> this really does also apply to the Extended Assessment, in which case, ignore this suggestion.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">I recommend adding a sentence somewhere to the effect of “To opt-out of any other state require tests see . . .” I’m not sure the best wording, but that will direct parents a bit for ELPA, KA, etc. and
reduce some confusion.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">“To best support school district planning” paragraph is confusing/inconsistent. The first sentence “encourages” submission by January 9. The next sentences uses “should” language. If this is a required
deadline (and I fully support a required deadline) then the language should reflect it as a requirement.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">The January 9 date does not allow any time (if it is a requirement) for submitting forms after the district-required notification date. Can districts have the ability to modify the due date on this form?
Again, I would like to have a due date; I feel that January 9 is too soon.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">In the “I understand that by signing” sentence, I think most or all of our opt out parents will take strong exception to agreeing that they are losing “valuable” information. I’d recommend striking “valuable”
or using a different adjective there.<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Some more general questions:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">What are the distribution requirements? Does it have to be mailed, etc?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Who are the required recipients? Only parents of students in grades 3-8 and 11 or must we also distribute to students who will take ELPA, Science, etc.? What about 12<sup>th</sup> graders (presumably
they wouldn’t opt-out as that’s voluntary, but clarification would be good).<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Will this be translated? I presume just into Spanish. What is the timing of translations?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Thanks for asking for input. As you know this was a pretty big deal in PPS last year and while we really appreciate a district form, the comments above are a reflection of a lot our experience and learning on this
topic from last year.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Joe<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Assessment_Advisory_Committee [<a href="mailto:assessment_advisory_committee-bounces@listsmart.osl.state.or.us">mailto:assessment_advisory_committee-bounces@listsmart.osl.state.or.us</a>]
<b>On Behalf Of </b>CARTER Holly<br>
<b>Sent:</b> Friday, October 30, 2015 1:33 PM<br>
<b>To:</b> <a href="mailto:assessment_advisory_committee@listsmart.osl.state.or.us">
assessment_advisory_committee@listsmart.osl.state.or.us</a><br>
<b>Cc:</b> KOCH Meg<br>
<b>Subject:</b> [Assessment_Advisory_Committee] Assessment Advisory: Opt-Out Form Feedback<br>
<b>Importance:</b> High<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black">Hi All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">As communicated in a numbered memo released on September 10<sup>th</sup>, ODE will be publishing a combined Opt-Out form and 30-day notice for districts to access on November 9<sup>th</sup>. To date, ODE has shared
drafts of the form with parent focus groups and partners such as OEA, the Chief Education Office, OSBA, Stand for Children, and the Chalkboard Project. Based on feedback from these groups, ODE has made several revisions in order to address concerns about
the language, accessibility, format, and content. These changes include, but are not limited to:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo8"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Removing redundant or ineffective phrases, like college- and career-readiness<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo8"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Simplifying page 1 text<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo8"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Providing additional information about state tests<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo8"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Encouraging parents to talk to their child’s teachers and school principals<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo8"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Providing links to resources and acknowledging House Bill 2655<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo8"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Moving away from overselling the results of Smarter Balanced<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo8"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Broadening the language for opting out to include Smarter Balanced ELA and math tests and the extended assessments<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo8"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Remove and soften the language on page 2 about when parents/adult students should return the form<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo8"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Add the qualifier “may” to the bolded statement above the parent signature<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Before finalizing the form for publication, we wanted one last opportunity to gather feedback. We value your input, and
<b>request that you please send</b> <b>any feedback to Meg Koch </b></span><b><span style="color:#1F497D">(<a href="mailto:meg.koch@state.or.us">meg.koch@state.or.us</a>)
</span>no later than end of day <span style="color:#1F497D">next </span>Wednesday, November 4</b>. Once finalized, we will disseminate the form to schools and districts November 9 as planned. In our message to schools, we will include additional resources to
assist them in communicating with parents and students.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you, <o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-family:"Arial","sans-serif";color:black">Holly Carter</span></b><span style="color:#1F497D">
<br>
</span><span style="font-size:10.0pt;color:#595959">Interim Director of Assessment</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#595959">Office of Learning | Inst., Stand., Asmt, &Acc. Unit | Oregon Department of Education</span><span style="font-size:10.0pt;font-family:"Cambria","serif";color:#595959"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#595959">Phone: 503.947.5739</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#595959"> | Fax:</span><span style="font-size:10.0pt;font-family:"Franklin Gothic Medium","sans-serif";color:#595959"> </span><span style="font-size:10.0pt;color:#595959">503.378.5156</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#595959">
| </span><span style="font-size:10.0pt;font-family:Wingdings;color:#595959">*</span><span style="font-size:10.0pt;color:#595959">holly.carter@state.or.us
<o:p></o:p></span></p>
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