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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">This happened to us. We had one teacher/STC who just didn’t pay attention to the fact that there are different start dates for Smarter Balanced and just continued
on after his students took science. It didn’t occur to me to set windows for each school in TIDE since we have been very clear about when the window opens, and setting a separate window for each school would be time-consuming. However, that’s certainly a
feature we can consider using in the future. I’m all for the idea of the same start date for everyone, but that’s assuming it would be allowable to start a bit earlier than 66%, which is a consortium rule. If we need a cutoff rule, I think four weeks is too
wide.<o:p></o:p></span></p>
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Catherine Carlson<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Coordinator<br>
Testing & Evaluation/Student Records Department<br>
Salem-Keizer School District<br>
503-399-5590<br>
FAX 503-391-4088<br>
<i>Supporting student achievement through information, professional development, and assessment services</i><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Assessment_Advisory_Committee [mailto:assessment_advisory_committee-bounces@listsmart.osl.state.or.us]
<b>On Behalf Of </b>HEIDE Jordan - ODE<br>
<b>Sent:</b> Thursday, March 10, 2016 2:11 PM<br>
<b>To:</b> assessment_advisory_committee@listsmart.osl.state.or.us<br>
<b>Subject:</b> Re: [Assessment_Advisory_Committee] Testing Before the 66% Instructional Threshold<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hi Bill,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Great questions. To clarify, the reports we received were all from DTCs that ran participation reports and found that tests had been administered before their
district’s testing window began.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:11.0pt;color:#1F497D">Jordan Heide<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;color:#1F497D">503-947-5905<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif"> Bill Stewart [<a href="mailto:stewartw@gladstone.k12.or.us">mailto:stewartw@gladstone.k12.or.us</a>]
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<b>Sent:</b> Thursday, March 10, 2016 1:51 PM<br>
<b>To:</b> HEIDE Jordan - ODE<br>
<b>Cc:</b> <a href="mailto:assessment_advisory_committee@listsmart.osl.state.or.us">
assessment_advisory_committee@listsmart.osl.state.or.us</a><br>
<b>Subject:</b> Re: [Assessment_Advisory_Committee] Testing Before the 66% Instructional Threshold<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt">Jordan,<o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt">The problem with the current criteria (though better than last year) is that it is interpreted locally, based on perceptions about what constitutes appropriate instructional days, especially in schools / districts
with creative schedules & calendars. It's not a surprise that some folks miss the mark on this, in some cases it would be easy to do without intention. On the other hand, I've got to assume that something like the 4 week examples might be a case of 'operator
error'...failure to attend trainings or read the manuals or, worse, doing it intentionally.<o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt">Accordingly (I KNOW I will get flak for this), may I suggest an
<b><u>actual start date</u></b> for SBAC test window in 2017. It should be set on the lenient side (a date that works for most schools that start 'early'). I'm guessing that it might be something like the start of the first full week in March. That would have
been March 7th this year. My suggestion would mean that ANY test given before the 7th would be invalidated and that there would be no 'guessing' based on the school calendar, schedule or phase of the moon.<o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt">Re a cutoff for invalidation.... Yes, there probably should be, though 4 weeks leeway seems like a lot...2 weeks seems more appropriate to me. Either way, the trick will be that it will have to be 'proven'
what that particular school's start date should really have been, given their calendar and type of schedule. It could easily vary within a district. Does ODE have the capacity / interest to do that?<o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt">Who have the reports come from? Are they from sources that really know how to calculate the 66% date? I can imagine some sources that might have an agenda in making such a report.<o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt">This might not be what you needed...if so, my apologies.<o:p></o:p></p>
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<p class="MsoNormal">Bill<o:p></o:p></p>
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<p class="MsoNormal">On Thu, Mar 10, 2016 at 1:28 PM, HEIDE Jordan - ODE <<a href="mailto:jordan.heide@state.or.us" target="_blank">jordan.heide@state.or.us</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Good afternoon,</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">ODE has received a few reports of students testing before the 66% instructional day threshold has been met. This testing impropriety is outlined in Section 5.2
of the Test Administration Manual where it states, “ODE may invalidate tests if school-level test windows do not meet each of the following criteria…” For those cases reported to us to date (reflecting testing four weeks, three weeks, and one week before the
threshold), ODE has so far determined to treat these improprieties as “no impact,” meaning the tests stand as valid and the students are allowed to continue testing. However, we wanted to engage with you to help inform ODE’s policy to ensure a systematic,
coherent, and consistent approach. Specifically, we’d like your input on the following questions:</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Should there be a cutoff point at which tests should be invalidated (i.e. tests administered more than 4 weeks before the threshold is met)?<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">If a cutoff is appropriate, what is the appropriate cutoff?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Please reply with your input by the end of the day this Monday, March 14. Thank you as always for your consideration!</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><b>Jordan Heide</b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">Administrative Specialist</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">Office of Assessment & Accountability</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt">255 Capitol St NE</span><span style="font-size:9.0pt;font-family:"Franklin Gothic Book",sans-serif"> |
</span><span style="font-size:9.0pt">Salem, OR 97310</span><span style="font-size:9.0pt;font-family:"Franklin Gothic Book",sans-serif"> |
</span><span style="font-size:9.0pt;font-family:Webdings">É</span><span style="font-size:9.0pt">503-947-5905</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal">Bill Stewart<o:p></o:p></p>
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<p class="MsoNormal">Special Projects<o:p></o:p></p>
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