From Michael.Wiltfong at ode.state.or.us Mon Dec 7 16:40:09 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Mon, 7 Dec 2009 16:40:09 -0800 Subject: [Busmgrs] A msg. from Barb Cruickshank: A glitch in the 08-09 Actual Expenditure submissions Message-ID: ODE is furiously attempting to correct an 08-09 Actuals upload issue. Area of Responsibility 330 was inadvertently end dated for the 08-09 fiscal year, prior to the 7/1/09 appropriate date. Your district will receive errors for all AofR 330's that are submitted. You may want to roll the 330 AofR's to 000 to avoid the upload errors or you can wait until ODE has corrected the problem. I will send out a follow up email when the problem is corrected. Barb Cruickshank Oregon Dept of Education (503) 947-5916 (503) 378-5156 Fax barbara.cruickshank at state.or.us ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: From Michael.Wiltfong at ode.state.or.us Tue Dec 8 12:41:15 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Tue, 8 Dec 2009 12:41:15 -0800 Subject: [Busmgrs] 2010-11 Estimate of Membership and Revenue Update Message-ID: This is just a brief note to remind everyone the 2010-11 Estimate of Membership and Revenue collection will be closing this Friday, December 11. This is the information I use to forecast and calculate your State School Fund payments for both the current and upcoming school year. It is very important I have this data available for all districts shortly after the collection closes as I will be using this data to adjust my forecasts for the current school year. There are also other stakeholders outside the department anxiously waiting to review the results due to the current economic climate and pending special election in January, so again, it is very important we have 100% compliance when the collection closes this Friday. As of this morning, less than 30% of the districts have submitted data. If you are experiencing any technical problems with this collection, please contact the ODE Helpdesk, or myself by email. Please identify your district name and the collection title in your subject line as this will help us administer to your needs. Thank you for your cooperation. Michael Wiltfong State School Fund Coordinator ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: From Michael.Wiltfong at ode.state.or.us Thu Dec 10 14:02:31 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Thu, 10 Dec 2009 14:02:31 -0800 Subject: [Busmgrs] A msg. from Barb Cruickshank: 2008-09 Actuals Expenditure AofR 330 issue corrected Message-ID: Just a brief message... The 2008-09 Actuals Expenditure AofR 330 issue has been corrected. Please submit your data when you are able. Thank you, Barb Cruickshank Oregon Dept of Education (503) 947-5916 (503) 378-5156 Fax barbara.cruickshank at state.or.us ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: From Michael.Wiltfong at ode.state.or.us Fri Dec 11 11:17:21 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Fri, 11 Dec 2009 11:17:21 -0800 Subject: [Busmgrs] Communication to Districts About ARRA Section 1512 Collection Message-ID: TO: Oregon School District Superintendents; School District Business Managers; Grant Managers FR: Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE) RE: American Recovery and Reinvestment Act - Section 1512 Reporting Due - District Deadline of 12/31/09 As you probably are well aware, on February 17, 2009, President Barack Obama signed into law the American Recovery and Reinvestment Act (ARRA) of 2009, which provides a significant increase in federal support for education. The ARRA is clear that every dollar spent is subject to unprecedented levels of transparency and accountability. The ARRA requires extensive reporting by entities receiving ARRA funding. Data on the use of ARRA funds by recipients (i.e., the state) and sub-recipients (i.e., local educational agencies and other entities receiving funds through the state) are due to the federal government no later than the 10th day after the end of each calendar quarter. The second round of reporting is due to the federal government on January 10, 2010 and will cover the period from the initial date of the grant award through December 31, 2009. The initial date of the grant award is February 17, 2009. The ODE's data collection tool entitled "Recovery Act Reporting Collection" opened on December 3, 2009 to help ensure the State complies with ARRA Section 1512 reporting requirements. As with the first round of reporting, ODE's reporting system will collect required information for each grant ODE has made to its sub-recipients and the State report these data to the federal government on your behalf. Nearly every Oregon school and education service district has received some level of ARRA funding and thus should be completing this collection. Your reporting this time needs to include data on your ARRA activities from February 17, 2009 through December 31, 2009. No waivers can be granted for Section 1512 reporting; this reporting is mandatory. For the ODE to meet the federal deadline, ODE sub-recipients will have to submit their data by December 31, 2009. (I am pleased to be able to tell you we had 100% compliance with the first round of reporting.) For ease of reporting, the ODE has pre-populated as much data as possible, including grant amounts awarded and received. We have used drop-down lists and formatted boxes, to the extent possible, to simplify data entry. To assist with this latest reporting, we have added a button named "Pre-Populate with Previous Quarter's Data and Save" that - when selected - will pre-populate the collection and save with the previous quarter's cumulative data on job impact, infrastructure and vendor data. If there are no changes from the previous collection, your data have been saved and you can exit the collection. As noted, reporting is cumulative and the pre-populate feature can be used as your starting basis. If you need to make changes, you can simply update the appropriate field. When you are finished with your edits, hit the "save" button when ready to submit and this will overwrite any previous data entries. The date and time stamp will be updated each time the "save" button is pushed. Please note we recently were told the federal Office of Management and Budget will be issuing some additional guidance shortly on the calculation of jobs retained or created. Once ODE staff review this guidance, we will update our previously issued FAQ document for sub-recipients and send it to you promptly. We appreciate your patience and understand any frustration you may have that revised guidance is coming after the collection has opened. The lack of timely guidance from federal entities has been one of the challenges of implementing ARRA requirements. For your reference, below are listed the ODE contacts for each ARRA grant. For more information, please contact (to search the staff directory, click http://www.ode.state.or.us/search/staff/staff.aspx). Grant Title Grant Manager ODE Contact IDEA Part B, Section 611 Eric Richards Steve Smith IDEA Part B, Section 619 Nancy Johnson-Dorn Nancy Johnson-Dorn IDEA Part C Nancy Johnson-Dorn Nancy Johnson-Dorn SFSF Michael Wiltfong Michael Wiltfong CNP Heidi Dupuis Heidi Dupuis Thank you for your assistance in helping the State of Oregon comply with the reporting requirements of ARRA. ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: From Michael.Wiltfong at ode.state.or.us Fri Dec 18 13:54:31 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Fri, 18 Dec 2009 13:54:31 -0800 Subject: [Busmgrs] Important Recovery Act Information Message-ID: Good afternoon - You may have heard recently (as of Wednesday, December 16) about federal changes to Section 1512 reporting for this current cycle (ending December 31, 2009). Please note we have been informed the Office of Management and Budget (OMB) will release updated jobs guidance and other related reporting guidance updates today, Friday, December 18. While several federal agencies have referenced the expected changes, we have seen nothing official from OMB. Therefore, please continue to operate under ODE's previously issued reporting guidance until/unless instructed otherwise. We realize the frustration of receiving updated guidance this late in the reporting cycle, especially in light of the upcoming holiday season, and we are working to minimize impact on our school districts and other sub-recipients. We greatly appreciate all the efforts you have made to ensure the State of Oregon successfully complies with Section 1512 reporting requirements. Sue MacGlashan , CPA, CGFM Assistant Superintendent Office of Finance and Administration Oregon Department of Education 255 Capitol Street NE Salem, Oregon 97310 (503)947-5658 susan.macglashan at state.or.us ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. 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