From Debby.Ryan at ode.state.or.us Thu Jul 2 14:24:39 2009 From: Debby.Ryan at ode.state.or.us (RYAN Debby) Date: Thu, 2 Jul 2009 14:24:39 -0700 Subject: [Busmgrs] CCR/CAGE Registration Process Message-ID: To all Business Managers that do not have a CCR/CAGE#, and those entities that do not have DUNS number: We appreciate your assistance with the survey information a few weeks ago sent out by Mike Wiltfong. For those districts and Esd's that do not have a Central Contractor Registration (CCR) number (also known as CAGE#) below are the following steps that need to be taken. (Note: It takes approximately 45 minutes to complete the CCR registration process, if a entity has gathered the information prior to entry online.) ODE is providing this website information rather than doing a webinar, as the web information is very detailed and easy for use, reduces the reason for ODE to duplicate what is already created. I have attached the current list of Oregon School Districts and ESDs with their DUNS and CCR/CAGE numbers that have been reported to ODE as of today. Please review this listing prior to doing the CCR registration process. DUNS Number - All Entities need to have a DUNS number prior to starting the CCR registry process. If you do not have a DUNS number, go to the www.ccr.gov/contractors.aspx website and click on the right side button entitled "D&B Web Form for DUNS Number Request" or go to http://fedgov.dnb.com/webform and begin the process. This process does not take long, and a confirmed DUNS number will be assigned in approximately 1 business day. If your entity address appears as having an existing DUNS number you may purchase the report for your number, or contact the D&B helpline to gather the information. Many entities have a DUNS number, however are unaware. Step 1 - On the CCR website (http://www.ccr.gov/Contractors.aspx) ODE strongly recommends to print off the User Guide before beginning the process. For entities that are new registrants and those that need to renew/update their registration; there are also step-by-step screen shot pages. ODE suggests you take the time to review the User Guide and screen shots, as it will create time efficiency during the web entry process. You may also click on the "Search CCR" on the left side menu and type in DUNS number to check your status at any time. Step 2 - Gather all information listed from User Guide, such as address, points of contacts (POC) for financial and administrative, etc. Step 3a - For new registrants - click on "Start New Registration" button in the top left menu of the www.ccr.gov website. Step 3b - For entities that need to update their Trading Partner Identification Numbers (TPINs) or had a CAGE# number previously that is currently expired - click on the "Update or Renew Registration" button on the left side menu of the www.ccr.gov website. Please note: TPINs and Confirmation Numbers are no longer issued and will not be accepted to access a registration starting December 21, 2009. The TPIN process has been replaced by a user account accessed by a user ID and password. Step 4 - Send your CAGE# number to ODE after your entity has completed the CCR/CAGE# registration process. For those entities that also received a DUNS number, ODE will also need to receive that information. You may send the information to kristy.hartsell at state.or.us to update the ODE files for federal reporting purposes. The above numbers are required as in the near future the ODE will need to report to the federal government on the amount of federal stimulus monies received by each district and ESD. The reporting will require each district to register in and have a Central Contractor Registration number, or CCR/CAGE#. This is based on the regulations under the American Recovery and Reinvestment Act of 2009, Section 1512(h). ODE appreciates your assistance in gaining these registration numbers and providing them back for future statewide reporting purposes. Thanks, Kristy Hartsell Fiscal Analyst III (503) 947-5619 kristy.hartsell at state.or.us Messages to & from this e-mail address may be made available to the public under Oregon law ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: CCR & DUNS for email.pdf.xls Type: application/vnd.ms-excel Size: 42496 bytes Desc: CCR & DUNS for email.pdf.xls URL: From Michael.Wiltfong at ode.state.or.us Thu Jul 9 11:24:44 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Thu, 9 Jul 2009 11:24:44 -0700 Subject: [Busmgrs] Request for Proposals for Therapy Support Services 2009/2010 School Year Message-ID: Attached is the Request for Proposal Thank you! Karen L Hull Karen L Hull Procurement Services Oregon Department of Education Phone: 503-947-5881 Fax: 503-378-8713 karen.hull at state.or.us Register on ORPIN! Below is a link to the Oregon Procurement Information Network (ORPIN) system where our solicitations may be found. Vendors need to register to be able to download Notices, Solicitations and to receive Contract Awards. http://orpin.oregon.gov/open.dll/welcome Messages to and from this e-mail address may be made available to the public under Oregon law *****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. ************************************ ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Therapy support services RFP.doc Type: application/msword Size: 439296 bytes Desc: Therapy support services RFP.doc URL: From Michael.Wiltfong at ode.state.or.us Thu Jul 9 11:40:17 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Thu, 9 Jul 2009 11:40:17 -0700 Subject: [Busmgrs] Recall: Request for Proposals for Therapy Support Services 2009/2010 School Year Message-ID: WILTFONG Michael would like to recall the message, "Request for Proposals for Therapy Support Services 2009/2010 School Year". ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** From Michael.Wiltfong at ode.state.or.us Thu Jul 9 11:48:22 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Thu, 9 Jul 2009 11:48:22 -0700 Subject: [Busmgrs] Request for Proposals for Therapy Support Services 2009/2010 School Year Message-ID: Sorry about that - rookie mistake. Let's try that again with a .pdf, and yes, I'm the new owner of this list, as Debby Ryan has taken another position within the department. Attached is the Request for Proposal Thank you! Karen L Hull Karen L Hull Procurement Services Oregon Department of Education Phone: 503-947-5881 Fax: 503-378-8713 karen.hull at state.or.us Register on ORPIN! Below is a link to the Oregon Procurement Information Network (ORPIN) system where our solicitations may be found. Vendors need to register to be able to download Notices, Solicitations and to receive Contract Awards. http://orpin.oregon.gov/open.dll/welcome Messages to and from this e-mail address may be made available to the public under Oregon law *****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. ************************************ ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Therapy support services RFP.pdf Type: application/pdf Size: 176296 bytes Desc: Therapy support services RFP.pdf URL: From Michael.Wiltfong at ode.state.or.us Thu Jul 9 11:53:43 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Thu, 9 Jul 2009 11:53:43 -0700 Subject: [Busmgrs] EGMS system will be off-line from August 17th through August 21st Message-ID: Message for Business Managers/Agency Heads and the Business Manager Listserve Due to the end of the state fiscal year and the end of the biennium, the EGMS system will be off-line from August 17th through August 21st. During this period we will be making some changes in the EGMS system to align with the statewide accounting system. Sub grants will no longer have an Encumbrance (EE000000) number. Existing and new subgrants will have a Subgrant number (SG000000). This will have no effect on your funds or how EGMS works, only the prefix of the number identifying it in the state accounting system is changed. All draws for June claims must be entered into EGMS by August 7th to be included in your 2009 Schedule of Expenditures of Federal Awards (SEFA) Any claims for June expenditures requested after that date will not be paid in the current biennium. They will be posted and paid as grants are processed during the close-out process. This could result in a delay in your June payments. . If you have any questions on this process please contact your grant staff or the Grants Coordinator. Phyllis Reynolds Grants Coordinator phyllis.reynolds at state.or.us ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: From Michael.Wiltfong at ode.state.or.us Tue Jul 21 16:25:49 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Tue, 21 Jul 2009 16:25:49 -0700 Subject: [Busmgrs] Request For Proposal for Year 3 of the DATA project Message-ID: Good afternoon everyone: Attached is the Request For Proposal for Year 3 of the DATA project. This RFP is open for all ESDs to submit a proposal for the ongoing Longitudinal Data use project. For questions, please contact: Phyllis Reynolds Grants Coordinator Office of Procurement Services (503) 947-5886 ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Final DATA Proj Year 3 RFP.pdf Type: application/pdf Size: 190460 bytes Desc: Final DATA Proj Year 3 RFP.pdf URL: From Michael.Wiltfong at ode.state.or.us Thu Jul 23 08:16:26 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Thu, 23 Jul 2009 08:16:26 -0700 Subject: [Busmgrs] Budget 09-10 SMF Creator Message-ID: Many districts continue to request a workable Budget SMF Creator. To meet this need, the Office of School Finance has taken on the responsibility of updating the SMF Creator to reflect the new codes. You will find a new 2009-10 Budget SMF Creator in the ODE District Website under view all Due Dates; Budget Documents 10-11 (Paper); Budget Expenditures 10-11 or Budget Revenues 10-11 then Documents and 2009-10 Budget SMF Creator. The link is https://district.ode.state.or.us/apps/info/ Barb Cruickshank Oregon Dept of Education (503) 947-5916 (503) 378-5156 Fax barbara.cruickshank at state.or.us ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Budget SMF Creator v3.2 0910 .xls Type: application/vnd.ms-excel Size: 680448 bytes Desc: Budget SMF Creator v3.2 0910 .xls URL: From Michael.Wiltfong at ode.state.or.us Mon Jul 27 19:05:13 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Mon, 27 Jul 2009 19:05:13 -0700 Subject: [Busmgrs] Indirect Rate Update Message-ID: Date: July 27, 2009 To: All Superintendents and Business Managers Re: 2009-2010 Indirect Rate Carry Forward Update As a result of a United States Education Department (USED) review, the Oregon Department of Education (ODE) updated the Indirect Cost Rate System (ICRS) to include the carry forward calculation. During our processing of indirect rates for the 2009-2010 school year, it was brought to our attention that the calculation for the Indirect Cost Rate Carry Forward amount needs to be adjusted and we will need to enhance our system. Through conversations with the USED, it became clear that the carry forward adjustment must be completed as the last step, instead of the first step, in the unallowable adjustment process. ODE received approval from the USED this morning to remove all carry forward adjustments for the current 2009-2010 school year to allow us time to make corrections; therefore, the ODE will remove the carry forward on all school district and education service district rates. We expect to complete this by close of business on Wednesday, July 29, 2009. Below is a matrix showing the next steps and responsibilities of ODE, by status level, to assure the correction to carry forward is completed over the next few days. Current Status ODE Steps Your Steps Finalized Remove carry forward and resend email of revised final rate to BusMgr at generic and call districts Wait for revised final rate via email Certified Remove carry forward before final rate sent Wait for revised final rate via email Adjustment in Progress Remove carry forward Wait until 7-30-09 to continue with adjustments Preliminary Remove carry forward Begin adjustments on 7-30-09. No change in process The carry forward calculation is one of the adjustments referred to in 34 CFR 75.560 and 76.560. The adjustment will be enhanced in the ICRS and be ready for use in the 2010-11 school year. I will be at the OASBO Conference at Eagle Crest Resort and will be discussing and answering questions on this topic during the roundtable session. You may also contact me at kristy.hartsell at state.or.us or by phone at 503-947-5619. Thanks, Kristy Hartsell Fiscal Analyst III (503) 947-5619 kristy.hartsell at state.or.us Messages to & from this e-mail address may be made available to the public under Oregon law ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: From Michael.Wiltfong at ode.state.or.us Tue Jul 28 10:35:56 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Tue, 28 Jul 2009 10:35:56 -0700 Subject: [Busmgrs] EGMS close and roll-over update Message-ID: Message for Business Managers/Agency Heads and the Business Manager Listserve If you have any questions on this process please contact your grant staff or the Grants Coordinator. Phyllis Reynolds Grants Coordinator phyllis.reynolds at state.or.us ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Message for Business Managers Update 7-09.pdf Type: application/pdf Size: 61153 bytes Desc: Message for Business Managers Update 7-09.pdf URL: From Michael.Wiltfong at ode.state.or.us Tue Jul 28 11:00:08 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Tue, 28 Jul 2009 11:00:08 -0700 Subject: [Busmgrs] Indirect Rate Update - resending Message-ID: Because the formatting was lost in the original memo and the matrix was difficult to read, I am resending the Indirect Rate message in the attached .pdf document. Thank you, Michael Wiltfong Oregon Dept. of Education School Finance Unit State School Fund Coordinator michael.wiltfong at state.or.us ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: From Michael.Wiltfong at ode.state.or.us Tue Jul 28 11:07:22 2009 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Tue, 28 Jul 2009 11:07:22 -0700 Subject: [Busmgrs] FW: Indirect Rate Update - resending Message-ID: Because the formatting was lost in the original memo and the matrix was difficult to read, I am resending the Indirect Rate message in the attached .pdf document. Thank you, Michael Wiltfong Oregon Dept. of Education School Finance Unit State School Fund Coordinator michael.wiltfong at state.or.us ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Indirect rates.pdf Type: application/pdf Size: 81382 bytes Desc: Indirect rates.pdf URL: