From Debby.Ryan at ode.state.or.us Thu Mar 12 16:31:22 2009 From: Debby.Ryan at ode.state.or.us (RYAN Debby) Date: Thu, 12 Mar 2009 16:31:22 -0700 Subject: [Busmgrs] School Day Restoration Fund Message-ID: SCHOOL DAY RESTORATION FUND BACKGROUND: As you probably are aware, the 2009 Legislature created the School Day Restoration Fund last week (Senate Bill 581) and funded it with $51 million General Fund (Senate Bill 5552). Each school district, each education service district, the Youth Corrections Education Program, and the Juvenile Detention Education Program may apply to the Department of Education for a grant. Senate Bill 581 requires the Oregon Department of Education to work with the Legislative Fiscal Office to determine grant requirements. These are to include, but are not limited to, a requirement that the school district or education service district superintendent, and president or chair of the district governing board, certify the district has made a good faith effort to: (A) eliminate or minimize reductions in the number of school days; (B) continue special education programs; (C) review and possibly reduce administrative salaries; (D) collaborate with teachers and other employees concerning ways to maintain school days; and (E) utilize cash reserves to the greatest extent possible. ACTION REQUIRED: Attached below you will find the application for a grant from the new School Day Restoration Fund. (You can also access the form at http://www.ode.state.or.us/services/ssf/finance/estwarrants/sdrf-application.pdf ) The form, created by the Legislative Fiscal Office and reviewed by the Oregon Department of Education, contains questions regarding district reserves and steps taken to minimize a reduction in school days. It also requires the Superintendent and the chair/president of the governing board to certify, by original signature, good faith efforts have been made to minimize or eliminate a reduction in school days. Please submit your district's completed form no later than April 30, 2009 as follows: Please provide the original to - Mark Patterson, Director School Finance Unit Oregon Department of Education 255 Capitol Street Salem, OR 97310 Please also submit a copy to - Monica Brown Principal Legislative Analyst Legislative Fiscal Office State Capitol Building 900 Court Street NE Room H-178 Salem, OR 97301 The Legislature is requiring the Department to make distributions from the School Day Restoration Fund no later than May 15, 2009. Any funds remaining on July 1, 2009 will revert to the state's General Fund. Therefore, we must receive your completed and signed application by April 30, 2009. For early submitters, the Department plans to distribute funds by April 15, 2009. For the April distribution, we must receive your completed and signed application by March 31, 2009. QUESTIONS? For your reference, we have included the sections from Senate Bill 581 that establish the School Day Restoration Fund. If you have any questions on this new fund or the application, please contact: Mark Patterson, Director School Finance Unit Oregon Department of Education 255 Capitol Street Salem, OR Sincerely, Sue MacGlashan Assistant Superintendent Office of Finance and Administration Oregon Department of Education 255 Capitol Street NE Salem, Oregon 97310 (503)947-5658 susan.macglashan at state.or.us SDRF Grant Application Form: Excerpt from Senate Bill 581 [Enrolled]: SECTION 19. { + The Legislative Assembly finds that: (1) The state is experiencing an unprecedented economic downturn; (2) The state has an interest in ensuring that Oregon's children are able to complete the 2008-2009 school year with minimal or no reductions in school days; and (3) To achieve that purpose, it is necessary to establish a School Day Restoration Fund so that the state may support activities directly related to maintaining classroom activities while allowing school districts and education service districts to determine the specific activities necessary to reduce costs and access local reserves to support Oregon's children. + } SECTION 20. { + (1) The School Day Restoration Fund is established in the General Fund. (2) The Department of Education shall distribute moneys in the School Day Restoration Fund as follows: (a) 95.25 percent as grants to school districts, the Youth Corrections Education Program and the Juvenile Detention Education Program; and (b) 4.75 percent as grants to education service districts. + } SECTION 21. { + (1) In addition to those moneys distributed through the State School Fund, the Department of Education shall award grants from the School Day Restoration Fund established by section 20 of this 2009 Act to school districts, education service districts, the Youth Corrections Education Program and the Juvenile Detention Education Program for the purposes of minimizing or eliminating any reductions in the number of school days and ensuring the continuation of special education programs for the remainder of the 2008-2009 school year. (2)(a) Each school district, each education service district, the Youth Corrections Education Program and the Juvenile Detention Education Program may apply to the Department of Education for a grant under this section. (b) The Department of Education shall work with the Legislative Fiscal Office to set grant application requirements. The requirements shall include, but are not limited to, a requirement that the school district or education service district superintendent, and president or chair of the district governing board, certify that the district has made a good faith effort to: (A) Eliminate or minimize reductions in the number of school days; (B) Continue special education programs; (C) Review and possibly reduce administrative salaries; (D) Collaborate with teachers and other employees concerning ways to maintain school days; and (E) Utilize cash reserves to the greatest extent possible. (3)(a) Notwithstanding ORS 338.155 (9), the Department of Education may not award a grant under this section directly to a public charter school. (b) A school district that receives a grant under this section may transfer a portion of the grant to a public charter school based on the charter of the school or any other agreement between the school district and the public charter school. (c) A public charter school that receives grant funds under this subsection shall use those funds for the purposes specified in subsection (1) of this section. (4)(a) The amount of each grant for a program or school district = the program's or school district's ADMw X (the total amount available for distribution to programs and school districts as grants : the total statewide ADMw of all programs and school districts). (b) The amount of each grant for an education service district = the education service district's ADMw X (the total amount available for distribution to education service districts as grants : the total statewide ADMw of all education service districts). (c) As used in this subsection, 'ADMw' means ADMw based upon the collection of 2008-2009 second quarter average daily membership as reported to the Department of Education by school districts and the most recent collections of all other components of ADMw for the 2008-2009 school year. (5) The State Board of Education may adopt any rules necessary to implement and administer section 20 of this 2009 Act and this section. + } SECTION 22. { + (1) Sections 19 to 21 of this 2009 Act are repealed July 1, 2009. (2) Any moneys remaining in the School Day Restoration Fund on July 1, 2009, shall be transferred to the General Fund for general governmental purposes. + } ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: SDRF Application.doc Type: application/msword Size: 77312 bytes Desc: SDRF Application.doc URL: From Debby.Ryan at ode.state.or.us Tue Mar 17 11:36:58 2009 From: Debby.Ryan at ode.state.or.us (RYAN Debby) Date: Tue, 17 Mar 2009 11:36:58 -0700 Subject: [Busmgrs] Student Information System Message-ID: If you have questions, please contact: Su Fennern Procurement Specialist Department of Education 503.947.5849 FAX: 503.378.5156 Su.fennern at state.or.us Register on ORPIN! Below is a link to the Oregon Procurement Information Network (ORPIN) system where our solicitations may be found. Vendors need to register to be able to download Notices, Solicitations and to receive Contract Awards. http://orpin.oregon.gov/open.dll/welcome ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: SSID RFI.doc Type: application/msword Size: 84992 bytes Desc: SSID RFI.doc URL: From Debby.Ryan at ode.state.or.us Tue Mar 17 12:18:12 2009 From: Debby.Ryan at ode.state.or.us (RYAN Debby) Date: Tue, 17 Mar 2009 12:18:12 -0700 Subject: [Busmgrs] Request for Proposal Message-ID: The Department of Education is seeking a qualified Education Service District (ESD) to provide specific user support services through a help desk for Oregon Virtual School District applications. The successful ESD will provide help desk services for ORVSD.org and limited administrator support for Knowledge Community Qualified Hosts. Respondents to the Request for Proposal must be Oregon ESD Knowledge Community Qualified Hosts and active users of the ORVSD.org platform, with at least 100 participating users. The Department of Education contact for this solicitation is Jan Duncan (503) 947-5792, or jan.duncan at state.or.us. ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ED5810209 -IGA RFP - OSVD.doc Type: application/msword Size: 209408 bytes Desc: ED5810209 -IGA RFP - OSVD.doc URL: From Debby.Ryan at ode.state.or.us Wed Mar 18 09:59:07 2009 From: Debby.Ryan at ode.state.or.us (RYAN Debby) Date: Wed, 18 Mar 2009 09:59:07 -0700 Subject: [Busmgrs] Addenda for Request for Information ODE 1221-09 Message-ID: Addenda for Request for Information ODE-1221-09 Section H. Questions and/or Clarifications Questions must be submitted in written format. Emails and faxes will be accepted. All questions are due by Wednesday, March 25, 2009. Answers to the questions will be posted by the close of business on Monday, March 30, 2009. Send questions to: su.fennern at state.or.us Fax to be used: 503.378.5156 or 503.378.8713 attention Su Fennern Su Fennern Procurement Specialist Department of Education 503.947.5849 FAX: 503.378.5156 Register on ORPIN! Below is a link to the Oregon Procurement Information Network (ORPIN) system where our solicitations may be found. Vendors need to register to be able to download Notices, Solicitations and to receive Contract Awards. http://orpin.oregon.gov/open.dll/welcome ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: From Debby.Ryan at ode.state.or.us Mon Mar 23 14:43:45 2009 From: Debby.Ryan at ode.state.or.us (RYAN Debby) Date: Mon, 23 Mar 2009 14:43:45 -0700 Subject: [Busmgrs] Qualified ESDs to provide training support for teachers Message-ID: The Department of Education is seeking a consortium of up to three qualified Education Service Districts (ESD) to provide training support for teachers in using Oregon Virtual School District resources for instruction. The training will need to align and support three critical areas: 1. Helping teachers integrate the 21st century education tools available in OVSD to classroom instruction. 2. Assist teachers in preparing for the new diploma requirements using OVSD. 3. Helping schools integrate OVSD resources into their school improvement strategies. The Department of Education contact for this solicitation is Jan Duncan (503) 947-5792, or jan.duncan at state.or.us. ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ED5812010 ESDs - OSVD prof dev .doc Type: application/msword Size: 195584 bytes Desc: ED5812010 ESDs - OSVD prof dev .doc URL: From Debby.Ryan at ode.state.or.us Tue Mar 24 08:21:11 2009 From: Debby.Ryan at ode.state.or.us (RYAN Debby) Date: Tue, 24 Mar 2009 08:21:11 -0700 Subject: [Busmgrs] FW: Excess Cost Calculation Message-ID: Excess Cost Calculation This is a final reminder that excess cost calculations must be completed by close of business on March 31, 2009. We extended the completion date by nearly two months this year, but still have a good number outstanding. It is vitally important that this calculation be completed and submitted on time, particularly in view of the fact that a district cannot spend its IDEA grant, or will have to repay what has been spent, for 2008-2009 without meeting the excess cost requirement. Please remember that one original hard copy, signed and dated by an authorized official of your district, should be submitted. Please send directly to: Eric Richards C/O ODE Office of Student Learning and Partnerships 255 Capitol Street NE Public Services Building Salem, Oregon 97301 Thank you for your attention to this important matter. Eric Eric A. Richards, Director of Operations Oregon Department of Education Office of Student Learning and Partnerships 503-947-5786 eric.richards at state.or.us Messages to and from this e-mail address may be made available to the public under Oregon Law. ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. 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URL: From Debby.Ryan at ode.state.or.us Wed Mar 25 12:41:54 2009 From: Debby.Ryan at ode.state.or.us (RYAN Debby) Date: Wed, 25 Mar 2009 12:41:54 -0700 Subject: [Busmgrs] Recording Time & Effort for Employees Funded Entirely or Partially with IDEA Grant Funds Message-ID: TO: All District and ESD Special Education Directors The message below is being forwarded to you on behalf of: Nancy Latini, PhD Assistant Superintendent Student Learning & Partnerships ______________________________________________ March 25, 2009 RE: Recording Time and Effort for Employees Funded Entirely or Partially with IDEA Grant Funds Under federal requirements set forth in OMB Circular 87 and EDGAR, educational organizations are required to track time and effort to justify allocation of IDEA funds to cover personnel salaries and benefits. Please share this information with your district Business Manager as well. ODE posts two documents on its website as model templates to be used for tracking time and effort: 1. This is the semi-annual certification for a staff person that is paid by one federal fund source and only works for one cost objective: http://www.ode.state.or.us/initiatives/nclb/docs/semiannualcert.rtf 2. This is the regular time and effort distribution form that is used if a staff person has more than one cost objective: http://www.ode.state.or.us/initiatives/nclb/docs/sampletimeandeffort.xls If you have questions, you may write or call Eric Richards at eric.richards at state.or.us or 503-947-5786. If you have any difficulty viewing the above links, please contact Laura Allran at laura.allran at state.or.us or 503-947-5674. Messages to and from this e-mail address may be made available to the public under Oregon law. ===========End of Message============ ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: From Debby.Ryan at ode.state.or.us Tue Mar 31 10:17:21 2009 From: Debby.Ryan at ode.state.or.us (RYAN Debby) Date: Tue, 31 Mar 2009 10:17:21 -0700 Subject: [Busmgrs] Qualified ESD to provide specific user support services for Oregon Virtual School District Applications Message-ID: The following solicitation period has been extended through Friday, April 3, 2009. The Department of Education is seeking a qualified Education Service District (ESD) to provide specific user support services through a help desk for Oregon Virtual School District applications. The successful ESD will provide help desk services for ORVSD.org and limited administrator support for Knowledge Community Qualified Hosts. Respondents to the Request for Proposal must be Oregon ESD Knowledge Community Qualified Hosts and active users of the ORVSD.org platform, with at least 100 participating users. The Department of Education contact for this solicitation is Jan Duncan (503) 947-5792, or jan.duncan at state.or.us. ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the sender immediately and delete the communication and any attachments. This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. ********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ED5810209 -IGA RFP - OSVD.doc Type: application/msword Size: 209408 bytes Desc: ED5810209 -IGA RFP - OSVD.doc URL: