[Busmgrs] A message from Barb Cruickshank: Actuals collections update

[WILTFONG Michael]

Good afternoon everyone,

Here is the updated list as of 2:20 PM today.  The same rules apply.  ODE is still having problems with Function 5300, but they are working on it.

Spreadsheet Key:  The school districts are in order by county, then district with the ESDs at the bottom.  If your district is light yellow, ODE has not received any 09-10 financial data from your district.  If your district is light blue, ODE has received either your audit/CAFR or your electronic.  If your district is white, ODE has received both your audit/CAFR and your electronic data.  Column 'D' gives the date the audit/CAFR was received and Column 'E' has the date the electronic Actuals were received.  Column 'F' explains the status of the data.  Column 'G' gives the date you verified your district Actuals.  If Column 'G' is yellow, you have not verified, the date is prior to your final submission or was made when you still had errors in your submission.  The final column 'H' is the date ODE verified your data or the number of errors in your submission.

If your district is unable to submit their Actuals data by Monday, December 13, I will grant an automatic extension for your district until Friday, December 31.  Please remember that if your district audit/CAFR is not received by December 31, you will not receive your January and subsequent State School Fund payments until the audit/CAFR is received and the next regular payment is scheduled.  If your district is part of the intercept payment process, you will need to make your own arrangements for payment until you are back on schedule.

I will be out of the office at 3 PM today and will not return until Monday, December 13 at 6:30 AM.  I will try to resolve any problems you may have upon my return.



Barb Cruickshank
Oregon Dept of Education
(503) 947-5916
(503) 378-5156 Fax
barbara.cruickshank at state.or.us



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