[Busmgrs] Budget Changes after Approval by Committee

[WILTFONG Michael]

Attention District Business Manager:

I am forwarding this information on the Business Manager listserv in the event you are not on the OASBO listserv. Please disregard if you have already received this from Angie Peterman.

Thank you,
Michael Wiltfong
Oregon Department of Education



Per discussion with Lee Peterson at Oregon Department of Revenue, I wanted to share the various options outlined as ways to address changes to your budget following approval by the budget committee.

In those situations where there is a reduction in resources, it would appear there are four (4) options for districts to consider.  The options are:

1)       The board may revise the budget downward after the hearing and before adopting it by June 30.  ORS 294.435(1)
2)      The board may wait until after July 1, hold a public hearing on the reduced budget, and then   revise appropriations by resolution.  ORS 294.435(6)
3)      The board may leave the budget unchanged and just spend less than budgeted.
4)   If the reduction in resources is less than 10% of the fund total, a supplemental budget process can be used pursuant to ORS 294.480(3).  This process would not require the district to hold a public hearing and would allow utilization of the simpler process.  You would need to adopt the supplemental budget at a regular board meeting, publish the required public notice at least 5 days prior to the scheduled meeting and include language in the notice such as:

      "The Sample School District board of directors, at their next meeting scheduled for (date) will adopt a supplemental budget to reduce general fund appropriations by $XXX.XX."

I also need to let you know that Lee does not recommend utilization of Option 3, although there is nothing to prohibit you from doing so.

I've attached copies of ORS 294.435, 294.480 and 294.483 for your information.  Let  me know if you have questions.

Angie

Angie Peterman
Executive Director
OASBO
707 13th St SE, Suite 100
Salem, OR 97301
503-480-7218
apeterman at oasbo.com<mailto:apeterman at oasbo.com>




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