From michael.wiltfong at state.or.us Mon Aug 1 09:41:11 2011 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Mon, 1 Aug 2011 09:41:11 -0700 Subject: [Busmgrs] A message from Phyllis Reynolds: Friendly reminder - EGMS availability and SEFA deadline Message-ID: Due to the end of the state fiscal year and the end of the biennium, the EGMS system will be off-line from August 8th through August 14th. The "Final Date for Submission of Claims" for sub grants ending June30, 2011 has been extended to August 22, 2011. All draws for June claims must be entered into EGMS by TOMORROW August 2nd to be included in your 2011 Schedule of Expenditures of Federal Awards (SEFA). Claims for June expenditures requested after that date will not be paid in the current biennium. This could result in a delay in your June payments. If you have any questions on this process please contact your grant staff or the Grants Coordinator. Phyllis Reynolds Grants Coordinator phyllis.reynolds at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.wiltfong at state.or.us Mon Aug 15 11:15:42 2011 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Mon, 15 Aug 2011 11:15:42 -0700 Subject: [Busmgrs] A message from Phyllis Reynolds: NOTICE: EGMS is still off-line Message-ID: NOTICE: EGMS is still off-line Due to some fiscal needs the EGMS system is still off-line through today, August 15, 2011. The system will be open again on Tuesday August 16, 2011. Thank you for your patience. Phyllis Phyllis Reynolds Grants Coordinator Office of Procurement Services (503) 947-5886 -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.wiltfong at state.or.us Tue Aug 23 11:29:29 2011 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Tue, 23 Aug 2011 11:29:29 -0700 Subject: [Busmgrs] A message from Nancy Latini: Supporting Documentation for IDEA Reimbursement in EGMS Message-ID: TO: All District and ESD Special Education Directors and Business Managers The message below is being sent to you on behalf of: Nancy Latini, PhD Assistant Superintendent Student Learning & Partnerships ______________________________________________ August 23, 2011 RE: Supporting Documentation for requests for reimbursement for IDEA grants in EGMS The purpose of this message is to inform you of a change in procedures related to monitoring of IDEA award grants. This change is in direct response to a recommendation in the Special Education Cluster compliance audit that was completed by the Secretary of State Audits Division on November 30, 2010. Beginning with the 2011-12 IDEA grants, the Oregon Department of Education (ODE) will begin requesting supporting documentation for some reimbursement requests for IDEA grants in EGMS. Supporting documentation requests will be periodic (e.g., not every EGMS claim will require submission of supporting documentation) and will be made to ensure that every district will have submitted supporting documentation at least once during a three year period. ODE's three-year monitoring cycle (grant years 2011-12, 2012-13, and 2013-14) is attached. If documentation for a claim is requested, the ODE grant manager will put the claim on hold in EGMS and send an e-mail requesting the supporting documentation. A sample documentation request form is also attached to this message. Once the documentation is received and verified, the claim will be approved. If you have questions about this process, please contact Steve Smith at steve.w.smith at ode.state.or.us Ruby Sandberg, Executive Assistant to Nancy Latini, Assistant Superintendent Office of Student Learning & Partnerships Oregon Department of Education 503-947-5738 FAX: 503-378-5156 ruby.sandberg at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: IDEA EGMS Reviews Years 1-3.doc Type: application/msword Size: 151040 bytes Desc: IDEA EGMS Reviews Years 1-3.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Request for Documentation.doc Type: application/msword Size: 66048 bytes Desc: Request for Documentation.doc URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: