From michael.wiltfong at state.or.us Mon Jan 3 15:44:49 2011 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Mon, 3 Jan 2011 15:44:49 -0800 Subject: [Busmgrs] A message from Barb Cruickshank: Current Audit/Actuals status Message-ID: Amazing. ODE went from 78 missing audits to 17 missing audits from today's mail. If your district does not have a date in column 'D' by 5 PM tomorrow, your district will not be receiving their January 15 State School Fund payment. Also, if your district does not have a date in column 'D' and it is an 'intercept payment' recipient, you will need to make arrangements for that payment through the appropriate bank. Some auditors have contacted me and will be hand delivering some audits tomorrow. Spreadsheet Key: The school districts are in order by county, then district with the ESDs at the bottom. If your district is light yellow, ODE has not received any 09-10 financial data from your district. If your district is light blue, ODE has received either your audit/CAFR or your electronic. If your district is white, ODE has received both your audit/CAFR and your electronic data. Column 'D' gives the date the audit/CAFR was received and Column 'E' has the date the electronic Actuals were received. Column 'F' explains the status of the data. Column 'G' gives the date you verified your district Actuals. If Column 'G' is yellow, you have not verified, the date is prior to your final submission or was made when you still had errors in your submission. The final column 'H' is the date ODE verified your data or the number of errors in your submission. If you made corrections to your Actuals after 10 AM today, they will not be reflected in column 'E', because I wanted to get this out right away. Please let me know if you have any questions. Barb Cruickshank Oregon Dept of Education (503) 947-5916 (503) 378-5156 Fax barbara.cruickshank at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 09-10 Actuals Check-In 010311.xls Type: application/vnd.ms-excel Size: 54272 bytes Desc: 09-10 Actuals Check-In 010311.xls URL: From michael.wiltfong at state.or.us Tue Jan 4 14:32:36 2011 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Tue, 4 Jan 2011 14:32:36 -0800 Subject: [Busmgrs] A message from Barb Cruickshank: 09-10 Audit Status Message-ID: Good afternoon everyone, There was only one audit in the mail, but seven audits hand delivered so far today. There are a couple auditors that notified me that they will be hand delivering some more audits this afternoon. Two districts may still be hand delivered this afternoon before 5 PM - Lake Oswego SD and Vernonia SD. Additional audits that the auditors will try to deliver before 5 PM today are St. Helens SD and North Santiam SD. Black Butte SD will have their audit in around 1/19/11 and Yoncalla SD will have their audit complete by 2/15/11. Reynolds SD will be late, but no timeframe was given. There may also be some audits that come this afternoon through FedEx and UPS. I do not know the status of the following three districts - Jewell SD, Central Curry SD and Dufur SD. Below please find the list of 10 districts that do not have their audits in yet. 1 CLACKAMAS Lake Oswego 7J 1923 2 CLATSOP Jewell 8 1934 3 COLUMBIA St. Helens 502 1948 4 COLUMBIA Vernonia 47J 1947 5 CURRY Central Curry 1 1972 6 DOUGLAS Yoncalla 32 1997 7 JEFFERSON Black Butte 41 2052 8 MARION North Santiam 29 2143 9 MULTNOMAH Reynolds 7 2182 10 WASCO Dufur 29 2229 I hope this information is helpful. If you have been contacted regarding issues with your Actuals/Audit reconciliation, please take care of your issues right away and then [Verify Submission] or re-[Verify Submission] if you made changes to your Actuals. Barb Cruickshank Oregon Dept of Education (503) 947-5916 (503) 378-5156 Fax barbara.cruickshank at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.wiltfong at state.or.us Tue Jan 18 16:20:44 2011 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Tue, 18 Jan 2011 16:20:44 -0800 Subject: [Busmgrs] A message from Lillie Gray: 2011/13 YCEP, JDEP, Regional, LTCT, EI/ECSE, Hospital programs Message-ID: Good afternoon, The Oregon Department of Education, is once again sending out "Request for Qualifications" (RFQ) for the 2011/2013 client services. Please find attached the actual request. Responses to this request will indicate who is interested in each client services program. If more than one entity is interested in a particular program ODE will then move forward with a "Request for Proposals" for that particular program only. Your RFQ is due back to my office no later than February, 15, 2011 by 2:00 PM. They can be mailed or hand delivered to my office. If you have any questions please feel free to contact my office directly. Lillie Gray, CPPB, OPBC Procurement Services -Interim Director | Office of Finance and Administration | Oregon Department of Education * 503.947.5647 | * 503.378.8713 | * lillie.gray at state.or.us | www.ode.state.or.us Oregon Procurement Information Network (ORPIN) system is where our solicitations may be found. Vendors register at http://orpin.oregon.gov/open.dll/welcome This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2011 RFQ - Client Services 01 12 11 .doc Type: application/msword Size: 217600 bytes Desc: 2011 RFQ - Client Services 01 12 11 .doc URL: From michael.wiltfong at state.or.us Mon Jan 24 13:54:01 2011 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Mon, 24 Jan 2011 13:54:01 -0800 Subject: [Busmgrs] OSL&P: Excess Cost Calculation Message-ID: TO: All District and ESD Special Education Directors The message below is being sent to you on behalf of: Nancy Latini, PhD Assistant Superintendent Student Learning & Partnerships ______________________________________________ January 24, 2011 RE: Excess Cost Calculation It is that time of year when each district must complete the annual excess cost calculation for special education. As you know, this is a federally mandated report under IDEA 2004, and districts must complete the calculation and meet the excess cost requirement at both elementary and secondary levels in order to retain their IDEA funds for 2010-2011. A work group of excellent school district business managers from around the state have provided our office with an improved template that makes it much easier to complete the calculation. In many districts the business manager completes this calculation, so we will be sending a copy of this message to all of the school district and ESD business manages as well. Because a failure by any district to complete the calculation will result in ODE being required to collect the equivalent of full repayment of district 2010-2011 IDEA grants, Superintendents will also receive a copy of this message. Attached you will find: 1. A spreadsheet, with tab instructions, to assist you in the calculation. It is not mandatory that you use this spreadsheet. It is a tool to help you should you choose to use it. If you do use it, please e-mail it to steve.w.smith at state.or.us, as it will aid in the review and verification of the data. Please note Tab 4 (ODE Final Submission) of the spreadsheet. It contains the shortened form onto which you will report your expenses for elementary and secondary, have signed and dated by an authorized official of your district, and mail the original document/signature to Steve Smith. 2. A guidance sheet explaining how to secure the correct SECC number for use in the calculation. As you know, the October 2009 ADM count is used for your total student body count. This year the due date will be March 16, 2011. The object of the excess cost calculation is to ensure that you are spending at least the same amount per child on an IEP as you would spend on a child in General Education with regard to basic costs of operating your district and providing education. Only then can the money being provided through IDEA truly be considered as covering excess costs of providing special education and related services for students on IEPs, and not supplanting basic educational expenses that would be incurred even if IDEA funds were not granted. Federal law prohibits the use of your IDEA funds before you spend at this level in basic costs. The attachments and additional information related to excess cost calculations can be found at the following locations: http://www.ode.state.or.us/search/page/?=371 or https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=237 If you have any questions regarding the content of this message, please contact Steve Smith at steve.w.smith at state.or.us or 503-947-5711. 2 Attachments: Special Education Child Count for Excess Cost Calculations.doc 2009-10 Excess Cost Template.xls If you have any difficulty opening the attached document, please contact Laura Allran at laura.allran at state.or.us or 503-947-5674. Messages to and from this e-mail address may be made available to the public under Oregon law. ===========End of Message============ -------------- next part -------------- An HTML attachment was scrubbed... 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