[Busmgrs] A friendly reminder regarding Recovery Act Reporting

[WILTFONG Michael]

DA:             June 21, 2011

TO:             District Business Managers

FR:                     Mike Wiltfong
                        Department of Education

RE:             Recovery Act Reporting


Good evening everyone,

Just a quick note to serve as a gentle reminder the quarterly American Recovery and Reinvestment Act (ARRA) section 1512 reporting is due June 30, 2011. I know it's been a very challenging year, and I suspect many of you are preparing to take some well-deserved time out of the office in the near future, so I thought it would be good to note the collection closes in 9 days.

For the State Fiscal Stabilization Fund (SFSF) and Education Jobs (Ed Jobs) programs, we currently have 24% of the districts with completed collections. We typically have a much better result at this phase in the collection timeline, so I am a little concerned in meeting our 100% reporting goal. Again, I know this request comes at a very busy time of year, so we very much appreciate your cooperation. I'd also like to say thank you again for the 100% reporting compliance for the previous 8 collections - let's not break the trend.

Also, if you're planning to request 100% of either your 2010-11 SFSF or 2010-11 Ed Jobs sub grants, please submit, or be ready to submit supporting documentation to tie to your reimbursement claim for your General Fund expenses. Many of you have submitted documentation for your 2009-10 SFSF sub grant, so you should have a good idea of what is necessary to meet the federal during-award monitoring requirement. I am only requesting supporting documentation one time for each sub grant to fulfill requirements; unless there is cause for further follow-up. As such, if you have already submitted documentation for your 2010-11 sub grants, we won't be requesting anything further.

Thank you again for your understanding and cooperation with these very important federal reporting requirements.


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