From michael.s.elliott at state.or.us Fri Jul 6 15:01:37 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Fri, 6 Jul 2012 15:01:37 -0700 Subject: [Busmgrs] Revised 2012-13 Estimates Message-ID: Dear Business Managers, Happy week of Fourth of July! I hope everyone had a safe Fourth and looking forward to a great weekend. I have posted the latest 2012-13 district estimates here: http://www.ode.state.or.us/services/ssf/2012_13-ssf-estimate-as-of-7-6-12-1404hrs.pdf. ESD estimates are available here: http://www.ode.state.or.us/services/ssf/esd-12_13-estimate-as-of-7-6-12-1404-hrs.pdf. The July payment will be based on these estimates. I look forward to seeing everyone at OASBO. Have a wonderful summer and see you in a few weeks. Please let me know if you have any questions. Thank you, Michael Michael Elliott, State School Fund Coordinator Oregon Department of Education 503-947-5627 Michael.S.Elliott at ode.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Wed Jul 11 11:37:57 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Wed, 11 Jul 2012 11:37:57 -0700 Subject: [Busmgrs] Budget and Elections Calendar Information Message-ID: Dear Business Managers, The latest information for creating budget and elections calendars for FY 2013-14 has been posted here: http://www.ode.state.or.us/news/announcements/announcement.aspx?ID=8422&TypeID=4. Please note that Mike Wiltfong will be the contact person if you have any questions. Thank you, Michael Michael Elliott, State School Fund Coordinator Oregon Department of Education 503-947-5627 Michael.S.Elliott at ode.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From lillie.gray at state.or.us Thu Jul 12 09:11:11 2012 From: lillie.gray at state.or.us (GRAY Lillie) Date: Thu, 12 Jul 2012 09:11:11 -0700 Subject: [Busmgrs] FW: SEFA Alert Message-ID: Attention Business Managers SEFA Alert: All draws for claims through June 30th must be submitted in EGMS by close of business on July 25th to be included in ODE's 2012 Schedule of Expenditures of Federal Awards (SEFA). All invoices for contract payments for activities through June 30th must also be received by July 25th for posting to this report. Your external auditor uses the Agency's SEFA report when conducting your Single Audit. Please keep in mind, if our amounts are in alignment this reduces the questions your auditor will ask. Claims for June expenditures requested after July 25th will not be paid in the current fiscal year. This could result in a delay in your June payments. If you are not able to submit your claims in EGMS by the close of business on July 25th please provide a list of outstanding claims by Grant Title and/or CFDA and Sub grant number to me by close of business on July 31st to facilitate ODE's Accrual calculations. If you have any questions on this process please contact me. Phyllis Reynolds Grants Coordinator phyllis.reynolds at state.or.us This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: From michael.s.elliott at state.or.us Fri Jul 13 08:55:30 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Fri, 13 Jul 2012 08:55:30 -0700 Subject: [Busmgrs] July 2012 Warrants Message-ID: Dear Business Managers, I have posted the district warrants for the July 2012 payment here: http://www.ode.state.or.us/services/ssf/district-warrants-7-10-12.pdf. ESD warrants are available here: http://www.ode.state.or.us/services/ssf/esd-warrants-7-10-12.pdf.The money should be in your accounts by the end of the day today. The July payment is the first payment of the 2012-13 school year. It is a double payment as there is no payment made in June. Please let me know if you have any questions. Thank you, Michael Michael Elliott, State School Fund Coordinator Oregon Department of Education 503-947-5627 Michael.S.Elliott at ode.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Tue Jul 17 14:47:05 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Tue, 17 Jul 2012 14:47:05 -0700 Subject: [Busmgrs] Second 2011-12 Common School Fund Payment Message-ID: Dear Business Managers, I have made the second 2011-12 Common School Fund payment. You should receive the funds later this week. The total payment is $23,933,167.00. To view the payment by each school district, please go here: http://www.ode.state.or.us/services/ssf/2011_12-csf-by-district-july-2012-payment-as-of-7-6-12.pdf. The next payment in January 2013 will be the first payment of the 2012-13 Common School Fund. Please let me know if you have any questions. Thank you, Michael Michael Elliott, State School Fund Coordinator Oregon Department of Education 503-947-5627 Michael.S.Elliott at ode.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From lillie.gray at state.or.us Thu Jul 19 08:28:07 2012 From: lillie.gray at state.or.us (GRAY Lillie) Date: Thu, 19 Jul 2012 08:28:07 -0700 Subject: [Busmgrs] SEFA ALERT Message-ID: Attention Business Managers SEFA Alert: All draws for claims through June 30th must be submitted in EGMS by close of business on July 25th to be included in ODE's 2012 Schedule of Expenditures of Federal Awards (SEFA). All invoices for contract payments for activities through June 30th must also be received by July 25th for posting to this report. Your external auditor uses the Agency's SEFA report when conducting your Single Audit. Please keep in mind, if our amounts are in alignment this reduces the questions your auditor will ask. Claims for June expenditures requested after July 25th will not be paid in the current fiscal year. This could result in a delay in your June payments. If you are not able to submit your claims in EGMS by the close of business on July 25th please provide a list of outstanding claims by Grant Title and/or CFDA and Sub grant number to me by close of business on July 31st to facilitate ODE's Accrual calculations. If you have any questions on this process please contact me. Phyllis Reynolds Grants Coordinator phyllis.reynolds at state.or.us This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links. -------------- next part -------------- An HTML attachment was scrubbed... URL: From lillie.gray at state.or.us Mon Jul 23 08:45:07 2012 From: lillie.gray at state.or.us (GRAY Lillie) Date: Mon, 23 Jul 2012 08:45:07 -0700 Subject: [Busmgrs] Last Notice - SEFA Message-ID: Attention Business Managers SEFA Alert: All draws for claims through June 30th must be submitted in EGMS by close of business on July 25th to be included in ODE's 2012 Schedule of Expenditures of Federal Awards (SEFA). All invoices for contract payments for activities through June 30th must also be received by July 25th for posting to this report. Your external auditor uses the Agency's SEFA report when conducting your Single Audit. Please keep in mind, if our amounts are in alignment this reduces the questions your auditor will ask. Claims for June expenditures requested after July 25th will not be paid in the current fiscal year. This could result in a delay in your June payments. If you are not able to submit your claims in EGMS by the close of business on July 25th please provide a list of outstanding claims by Grant Title and/or CFDA and Sub grant number to me by close of business on July 31st to facilitate ODE's Accrual calculations. If you have any questions on this process please contact me. Phyllis Reynolds Grants Coordinator phyllis.reynolds at state.or.us This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links. -------------- next part -------------- An HTML attachment was scrubbed... URL: