From michael.s.elliott at state.or.us Wed May 2 17:17:17 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Wed, 2 May 2012 17:17:17 -0700 Subject: [Busmgrs] Replacement 2010-11 Estimates Message-ID: Good Evening, Some issues were noted with the April 30, 2012 Estimates for 2010-11 after posting. The issues have been fixed in these latest estimates from May 2, 2012. The replacement estimates for districts can be found here: http://www.ode.state.or.us/services/ssf/2010_11-ssf-estimate-as-of-5-2-12-1618-hrs.pdf. Replacement ESD estimates are available here: http://www.ode.state.or.us/services/ssf/esd-10_11-estimate-as-of-5-2-12-1620-hrs.pdf. The April 30, 2012 estimates have been removed from the website. It is intended that the May 2, 2012 Estimates will be the final estimates before the May 2012 Reconciliation for the 2010-11 State School Fund. Estimates for 2012-13 and 2011-12 will be posted later this week. If anyone has any questions or concerns, please do not hesitate to contact me. Thank you, Michael Michael Elliott, State School Fund Coordinator Oregon Department of Education 503-947-5627 Michael.S.Elliott at ode.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Wed May 2 17:54:57 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Wed, 2 May 2012 17:54:57 -0700 Subject: [Busmgrs] Small High School Grant and High Cost Disability Grant Message-ID: Dear Business Managers, I have posted the latest High Cost Disability Grant Reconciliation for 2010-11 here: http://www.ode.state.or.us/services/ssf/misc/2010-11-hcd-actuals-as-of-5-2-12-1720hrs.pdf. The May Reconciliation will be based on these amounts. Similarly, I have posted the latest Small High School Grant Reconciliation for 2010-11 and Preliminary Payment for 2011-12 here: http://www.ode.state.or.us/services/ssf/misc/10-11-and-11_12-smhs-grant-calculator-as-of-5-2-12.pdf. The May Reconciliation will be based on these amounts. If you have any questions or concerns, please let me know. Thank you, Michael Michael Elliott, State School Fund Coordinator Oregon Department of Education 503-947-5627 Michael.S.Elliott at ode.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Thu May 3 16:54:48 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Thu, 3 May 2012 16:54:48 -0700 Subject: [Busmgrs] Revised 2012-13 Estimates Message-ID: Dear Business Managers, I have posted the revised 2012-13 district estimates here: http://www.ode.state.or.us/services/ssf/2012_13-ssf-estimate-as-of-5-3-12-1515hrs.pdf. ESD estimates are located here: http://www.ode.state.or.us/services/ssf/esd-12_13-estimate-as-of-5_3_12-1618hrs.pdf. These estimates reflect all of the changes made by the districts to their estimated ADM as well as their estimated local revenue. Thank you for making those adjustments. Additionally, all federal forest fees have been removed and are not reflected in local revenue. Should that situation change, I will work with the affected districts to make adjustments as needed. As additional adjustments are needed or additional information is available I will provide additional estimates. Please let me know if you have any questions. Thank you, Michael Michael Elliott, State School Fund Coordinator Oregon Department of Education 503-947-5627 Michael.S.Elliott at ode.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Fri May 4 09:57:43 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Fri, 4 May 2012 09:57:43 -0700 Subject: [Busmgrs] 2011-12 Estimates Message-ID: Good Morning, I have posted updated 2011-12 estimates on the ODE website. District estimates are available here: http://www.ode.state.or.us/services/ssf/2011_12-ssf-estimate-as-of-5-4-12-0920hrs.pdf. ESD estimates are available here: http://www.ode.state.or.us/services/ssf/esd-11_12-estimate-as-of-5-4-12-0926hrs.pdf. There have been several changes since the February Estimate. First, districts provided updated information on local revenue. Thank you for providing those updates. Second, IEP, IEP Cap Waiver, Poverty, and Neglected, Delinquent and Foster weights were updated. Third, Superintendent Castillo appointed an interim Director of the Office of Regional Education Services in order to release the 2011-12 ORES funds to the State School Fund. This resulted in an increase of about $10 million to the districts in the formula. The remaining funds in the ORES are for the operation of the ORES. Any funds not spent by ORES will be transferred to the State School Fund at the end of the biennium. Finally, the carve out for Long Term Care and State Schools was updated with actual payments. The intent is to have the May payment based off this estimate. If you have any questions or concerns, please let me know as soon as possible. Thank you, Michael Michael Elliott, State School Fund Coordinator Oregon Department of Education 503-947-5627 Michael.S.Elliott at ode.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Mon May 7 16:38:53 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Mon, 7 May 2012 16:38:53 -0700 Subject: [Busmgrs] Revised 2010-11 Estimates Message-ID: Good Afternoon, I have posted revised 2010-11 district estimates here: http://www.ode.state.or.us/services/ssf/2010_11-ssf-estimate-as-of-5-7-12-1604-hrs.pdf. ESD estimates are available here: http://www.ode.state.or.us/services/ssf/esd-10_11-estimate-as-of-5-7-12-1606-hrs.pdf. May's reconciliation will be based on these estimates. These estimates revised the weights for Neglected, Delinquent and Foster students. These estimates also updated the transportation grant and the LTCT expenditures. If you have any questions, please let me know. Thank you, Michael Michael Elliott, State School Fund Coordinator Oregon Department of Education 503-947-5627 Michael.S.Elliott at ode.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Tue May 8 21:49:28 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Tue, 8 May 2012 21:49:28 -0700 Subject: [Busmgrs] Revised 2011-12 Estimates Message-ID: Good Evening, I have posted revised 2011-12 district estimates here: http://www.ode.state.or.us/services/ssf/2011_12-ssf-estimate-as-of-5-8-12-2103hrs-iep-update.pdf. ESD estimates can be found here: http://www.ode.state.or.us/services/ssf/esd-11_12-estimate-as-of-5-8-12-2103hrs.pdf. The May payment will be based on these estimates. The only change was updating IEP counts to reflect changes in resident status of IEP students attending charter schools. Most districts will not see a change in their weights because of the 11% Cap on IEP weights. Please let me know if you have any questions. Thank you, Michael Michael Elliott, State School Fund Coordinator Oregon Department of Education 503-947-5627 Michael.S.Elliott at ode.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Wed May 9 11:24:41 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Wed, 9 May 2012 11:24:41 -0700 Subject: [Busmgrs] Revised 2010-11 Estimates Message-ID: Good Morning, I have posted revised 2010-11 estimates for districts here: http://www.ode.state.or.us/services/ssf/2010_11-ssf-estimate-as-of-5-9-12-0900-hrs.pdf. ESD estimates are here: http://www.ode.state.or.us/services/ssf/esd-10_11-estimate-as-of-5-9-12-0900-hrs.pdf. These estimates fixed a transportation issue for a couple of districts. Most districts will see little if any change from the previous estimate. The May payment will be based on these estimates. Thank you, Michael Michael Elliott, State School Fund Coordinator Oregon Department of Education 503-947-5627 Michael.S.Elliott at ode.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Mon May 14 11:02:10 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Mon, 14 May 2012 11:02:10 -0700 Subject: [Busmgrs] May 2012 Warrants Message-ID: Good Morning, I have posted the May 2012 District warrants here: http://www.ode.state.or.us/services/ssf/district-warrants-5_14_12.pdf. ESD warrants are available here: http://www.ode.state.or.us/services/ssf/esd-warrants-5_14_12.pdf. These warrants incorporate the final reconciliation for 2010-11 as well as the final payment for 2011-12. These warrants do not include any PERS or QSCB intercept payments. Fingerprint billing is included. The funds should be available today. In the next few weeks, I will be following up with those districts who received an overpayment of State School Fund dollars. I will need to recover the overpaid funds. The next payment will be July 2012. This will be the first payment for the 2012-13 school year and will consist of a double payment. As needed additional estimates for 2012-13 will be published before that payment. If you have any questions, please let me know. Thank you, Michael Michael Elliott, State School Fund Coordinator Oregon Department of Education 503-947-5627 Michael.S.Elliott at ode.state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From lbutler at pineeagle.k12.or.us Wed May 23 08:53:25 2012 From: lbutler at pineeagle.k12.or.us (Lisa Butler) Date: Wed, 23 May 2012 08:53:25 -0700 Subject: [Busmgrs] dual role of Deputy Clerk and School Board Secretary Message-ID: <9FDD0AF4FA58D511A5A50002B3027C4C019F695C@pesd-dc> I am wondering how many of you act as the School Board Secretary as well as Business Official or Deputy Clerk. Are you required to take minutes at the Board Meetings? Lisa Butler, Deputy Clerk Pine Eagle School District #61 -------------- next part -------------- An HTML attachment was scrubbed... URL: From rlindeen at corbett.k12.or.us Wed May 23 09:33:13 2012 From: rlindeen at corbett.k12.or.us (Robin Faye Lindeen Blakeley) Date: Wed, 23 May 2012 09:33:13 -0700 Subject: [Busmgrs] dual role of Deputy Clerk and School Board Secretary In-Reply-To: <9FDD0AF4FA58D511A5A50002B3027C4C019F695C@pesd-dc> References: <9FDD0AF4FA58D511A5A50002B3027C4C019F695C@pesd-dc> Message-ID: My title is Deputy Clerk and I am the acting School Board Secretary. Yes, I take minutes at the Board meetings. We also have a Business Manager contracted through CGESD. Thanks. On Wed, May 23, 2012 at 8:53 AM, Lisa Butler wrote: > I am wondering how many of you act as the School Board Secretary as well > as Business Official or Deputy Clerk. Are you required to take minutes at > the Board Meetings?**** > > ** ** > > Lisa Butler, Deputy Clerk**** > > Pine Eagle School District #61**** > > ** ** > > _____________________________________________________ > busmgrs mailing list > busmgrs at listsmart.osl.state.or.us > http://listsmart.osl.state.or.us/mailman/listinfo/busmgrs > Hosted by the Oregon State Library. The Library is not responsible for > content. > Questions related to message content should be directed to list owner(s) > or the sender of the message, by phone or email. > Technical questions? Call 503-378-8800. > > -- Robin Lindeen-Blakeley, Deputy Clerk Corbett School District No. 39 35800 E Historic Columbia River Highway Corbett OR 97019 503-261-4211 503-695-3641 fax -------------- next part -------------- An HTML attachment was scrubbed... URL: From jsizemore at buttefalls.k12.or.us Wed May 23 09:52:01 2012 From: jsizemore at buttefalls.k12.or.us (Judi Sizemore) Date: Wed, 23 May 2012 09:52:01 -0700 Subject: [Busmgrs] dual role of Deputy Clerk and School Board Secretary In-Reply-To: <9FDD0AF4FA58D511A5A50002B3027C4C019F695C@pesd-dc> References: <9FDD0AF4FA58D511A5A50002B3027C4C019F695C@pesd-dc> Message-ID: Lisa, At Butte Falls, I am deputy clerk, business manager, and board secretary. I am required to take minutes at the board and budget meetings. The administrative assistant covers the board meetings when I can't be there. -- Judi Sizemore Deputy Clerk/Business Manager Butte Falls School District 91 541-865-3563, x3 On Wed, May 23, 2012 at 8:53 AM, Lisa Butler wrote: > I am wondering how many of you act as the School Board Secretary as well > as Business Official or Deputy Clerk. Are you required to take minutes at > the Board Meetings?**** > > ** ** > > Lisa Butler, Deputy Clerk**** > > Pine Eagle School District #61**** > > ** ** > > _____________________________________________________ > busmgrs mailing list > busmgrs at listsmart.osl.state.or.us > http://listsmart.osl.state.or.us/mailman/listinfo/busmgrs > Hosted by the Oregon State Library. The Library is not responsible for > content. > Questions related to message content should be directed to list owner(s) > or the sender of the message, by phone or email. > Technical questions? Call 503-378-8800. > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From bculley at 2cj.com Wed May 23 10:05:47 2012 From: bculley at 2cj.com (Brenda Culley) Date: Wed, 23 May 2012 10:05:47 -0700 Subject: [Busmgrs] dual role of Deputy Clerk and School Board Secretary In-Reply-To: <9FDD0AF4FA58D511A5A50002B3027C4C019F695C@pesd-dc> References: <9FDD0AF4FA58D511A5A50002B3027C4C019F695C@pesd-dc> Message-ID: <4FBCB67B020000B300028BA1@mail.2cj.com> Lisa, I am currently acting as the school board secretary. I put together the board packets, attend the meetings and take the minutes. This wasn't our intention though. The Administrative Assistant was supposed to act as the board secretary and I would attend meetings and take minutes. Brenda Brenda Culley Business Manager Port Orford-Langlois School District 2CJ Tel: (541) 366-2111 Fax: (541) 332-0190 >>> "Lisa Butler" 5/23/2012 8:53 AM >>> I am wondering how many of you act as the School Board Secretary as well as Business Official or Deputy Clerk. Are you required to take minutes at the Board Meetings? Lisa Butler, Deputy Clerk Pine Eagle School District #61 From lbutler at pineeagle.k12.or.us Wed May 23 10:27:43 2012 From: lbutler at pineeagle.k12.or.us (Lisa Butler) Date: Wed, 23 May 2012 10:27:43 -0700 Subject: [Busmgrs] Deputy Clerk/Board Secretary response Message-ID: <9FDD0AF4FA58D511A5A50002B3027C4C019F6969@pesd-dc> Thank you all for your response. It seems as though we do wear many hats! I was just hoping to wear one less... Lisa Butler, Deputy Clerk Pine Eagle School District #61 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Rita.VanCampen at elkton.k12.or.us Wed May 23 11:29:38 2012 From: Rita.VanCampen at elkton.k12.or.us (Rita VanCampen) Date: Wed, 23 May 2012 18:29:38 +0000 Subject: [Busmgrs] dual role of Deputy Clerk and School Board Secretary In-Reply-To: <9FDD0AF4FA58D511A5A50002B3027C4C019F695C@pesd-dc> References: <9FDD0AF4FA58D511A5A50002B3027C4C019F695C@pesd-dc> Message-ID: <5527D0B6AD6D3945BFB7E6E8854889249107@ELKTONEX-10.elkton.k12.or.us> Our business manager position used to have this duty but our district now has an administrative assistant that took over that role. (Thank Goodness!) Rita VanCampen Business Manager Elkton School District #34 PO Box 390 Elkton OR 97436 541-584-2228 x213 541-584-2227 Fax rita.vancampen at elkton.k12.or.us From: busmgrs-bounces at listsmart.osl.state.or.us [mailto:busmgrs-bounces at listsmart.osl.state.or.us] On Behalf Of Lisa Butler Sent: Wednesday, May 23, 2012 8:53 AM To: busmgrs at listsmart.osl.state.or.us Subject: [Busmgrs] dual role of Deputy Clerk and School Board Secretary I am wondering how many of you act as the School Board Secretary as well as Business Official or Deputy Clerk. Are you required to take minutes at the Board Meetings? Lisa Butler, Deputy Clerk Pine Eagle School District #61 -------------- next part -------------- An HTML attachment was scrubbed... URL: From passerotti at 4j.lane.edu Wed May 23 15:43:45 2012 From: passerotti at 4j.lane.edu (Caroline Passerotti) Date: Wed, 23 May 2012 15:43:45 -0700 (PDT) Subject: [Busmgrs] dual role of Deputy Clerk and School Board Secretary In-Reply-To: <9FDD0AF4FA58D511A5A50002B3027C4C019F695C@pesd-dc> Message-ID: <183ccb55-26e6-4191-88b5-b280c033ae0b@mail3.4j.lane.edu> Lisa, At our district, the CFO acts as Deputy Clerk but does not take minutes at board meetings. In the past, we were able to hire minute takers employed by the City of Eugene to do that. Now, we are able to hire staff from the Lane Council of Governments (LCOG) to help with that. Caroline ----- Original Message ----- From: "Lisa Butler" To: busmgrs at listsmart.osl.state.or.us Sent: Wednesday, May 23, 2012 8:53:25 AM Subject: [Busmgrs] dual role of Deputy Clerk and School Board Secretary I am wondering how many of you act as the School Board Secretary as well as Business Official or Deputy Clerk. Are you required to take minutes at the Board Meetings? Lisa Butler, Deputy Clerk Pine Eagle School District #61 _____________________________________________________ busmgrs mailing list busmgrs at listsmart.osl.state.or.us http://listsmart.osl.state.or.us/mailman/listinfo/busmgrs Hosted by the Oregon State Library. The Library is not responsible for content. Questions related to message content should be directed to list owner(s) or the sender of the message, by phone or email. Technical questions? Call 503-378-8800. -- Caroline Passerotti Associate Director of Finance Eugene School District 4J (541) 790-7608 -------------- next part -------------- An HTML attachment was scrubbed... URL: