From suptjeffery at hotmail.com Sat Sep 8 11:40:55 2012 From: suptjeffery at hotmail.com (Mark Jeffery) Date: Sat, 8 Sep 2012 11:40:55 -0700 Subject: [Busmgrs] August 2012 Warrants In-Reply-To: References: Message-ID: Please change my email from suptjeffery at hotmail.com to jefferym at whsd.k12.or.us From: michael.s.elliott at state.or.us To: Busmgrs at listsmart.osl.state.or.us Date: Tue, 14 Aug 2012 09:33:08 -0700 CC: michael.wiltfong at state.or.us Subject: [Busmgrs] August 2012 Warrants Dear Business Managers, The August 2012 warrants have been posted. The district warrants are available here: http://www.ode.state.or.us/services/ssf/district-warrant-8-12-12.pdf. The ESD warrants are available here: http://www.ode.state.or.us/services/ssf/esd-warrant-8-12-12.pdf. The funds should be available today. Please let me know if you have any questions. Thank you, Michael _____________________________________________________ busmgrs mailing list busmgrs at listsmart.osl.state.or.us http://listsmart.osl.state.or.us/mailman/listinfo/busmgrs Hosted by the Oregon State Library. The Library is not responsible for content. Questions related to message content should be directed to list owner(s) or the sender of the message, by phone or email. Technical questions? Call 503-378-8800. -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.wiltfong at state.or.us Wed Sep 12 15:06:01 2012 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Wed, 12 Sep 2012 15:06:01 -0700 Subject: [Busmgrs] Section 1512 Reporting Due - District Deadline of 9/30/12 In-Reply-To: References: Message-ID: TO: Oregon School District Superintendents; School District Business Managers; Grant Managers FR: Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE) RE: American Recovery and Reinvestment Act - Section 1512 Reporting Due - District Deadline of 9/30/12 Good afternoon - This e-mail is to remind you it's time to submit data required by Section 1512 of the American Recovery and Reinvestment Act (ARRA). As you probably are well aware, data on the use of ARRA funds by recipients (i.e., the state) and sub-recipients (i.e., local educational agencies and other entities receiving funds through the state) are due to the federal government no later than the 10th day after the end of each calendar quarter. The state's due date for the current quarter's reporting to the federal government is October 10, 2012. For the state to meet the federal deadline, ODE's sub-recipients will have to submit their data to ODE by September 30, 2012 (which is a Sunday). And as you probably know well by now, no waivers can be granted for Section 1512 reporting; it is mandatory. Open ARRA grants for which reporting is required are as follows: * Title IA * Title IID Education Technology * School Improvement, and * Advancing Longitudinal Data for Educational Reform (ALDER). The Education Jobs program (which technically is not an ARRA grant but still subject to Section 1512 reporting) also is still open. As with previous rounds of reporting, ODE will collect the required information for each grant ODE has made to its sub-recipients and the state will report these data to the federal government on your behalf. ODE's data collection tool - entitled "Recovery Act Reporting Collection" - opened on Thursday, September 6. Please note your reporting needs to include data on your ARRA activities through September 30, 2012. To assist you with reporting, there is a button entitled "Pre-Populate FTE and Infrastructure Data with Previous Quarter's Data and Save" that - when selected - will pre-populate the collection and save with the previous quarter's data on job impact and infrastructure. If there are no changes from your previous submission, your data have been saved and you can exit the collection. Or the pre-populate feature can be used as your starting point if you need to make changes, i.e., you can pre-populate and then simply update only those fields needing revisions, such as FTE amounts or "Jobs Impact Methodology." When you are finished with your edits, hit the "Save" button when ready to submit and this will overwrite any previous data entries. The date and time stamp will be updated each time the "Save" button is pushed. Updates Made Previously to ODE's Collection Tool: 1. No changes have been made to the collection tool since last quarter's reporting cycle. 2. As noted in earlier communications, ODE added a "Payment Date" field for dates related to vendor payments. This assists us in our review of the individual vendor payments reported. The completion of this field is required when reporting vendor payments. Vendor information isn't cumulative and you only need to report vendor payments during the current quarter. For your reference, here is a link to ODE's FAQ document on Section 1512 reporting: http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0 Also for your reference, listed below are the ODE contacts for each ARRA grant. To search the staff directory: http://www.ode.state.or.us/search/staff/staff.aspx. Grant Title ODE Contact Ed Jobs Michael Wiltfong Title IA Janet Bubl Title IID Technology Carla Wade School Improvement Tryna Luton ALDER Mike Rebar As always, we want to express our sincere appreciation for your participation. You have been a key part of the state's success in implementing the ARRA program quickly and in accordance with the federal requirements, including the Section 1512 reporting. -------------- next part -------------- An HTML attachment was scrubbed... URL: From mollie at paisleyschooldistrict.com Wed Sep 12 15:36:27 2012 From: mollie at paisleyschooldistrict.com (mollie at paisleyschooldistrict.com) Date: Wed, 12 Sep 2012 17:36:27 -0500 Subject: [Busmgrs] New Mailing Address for Mollie O'Leary Message-ID: <50510e6b.da8.1e98.720c@paisleyschooldistrict.com> New email address: molllie at paisleyschooldistrict.com ______________________________ Mollie O'Leary, Business Manager Paisley School District No. 11 Paisley Public Charter School (541) 943-3111 X 224 From michael.s.elliott at state.or.us Thu Sep 13 09:35:05 2012 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Thu, 13 Sep 2012 09:35:05 -0700 Subject: [Busmgrs] September 2012 Payment Message-ID: Dear Business Managers, The September 2012 Payment has been made and should be available in your accounts by the end of the week. To review district warrants, please follow this link: http://www.ode.state.or.us/services/ssf/districtwarrant-9-8-12.pdf. To view ESD warrants, please follow this link: http://www.ode.state.or.us/services/ssf/esdwarrant-9-8-12.pdf. The payments are based on the July estimates available here: http://www.ode.state.or.us/services/ssf/2012_13-ssf-estimate-as-of-7-9-12-1445hrs.pdf. New estimates will be issued when the State School Fund is rebalanced to account for updated information from the districts. Please let me know if you have any questions. Thank you, Michael -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.wiltfong at state.or.us Thu Sep 13 13:45:50 2012 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Thu, 13 Sep 2012 13:45:50 -0700 Subject: [Busmgrs] Upcoming Deadline for Obligating Ed Jobs Funds - September 30, 2012 In-Reply-To: References: Message-ID: Good afternoon, I am writing to remind you the deadline for obligating funds under the Education Jobs Fund (Ed Jobs) program is September 30, 2012. I am sure that you are all already aware of these deadlines, but I wanted to make sure and send a friendly reminder. As you know, local educational agencies must use Ed Jobs funds to pay for salaries and benefits of employees who provide educational and related services at the school level. Any funds not obligated at this time may be used for new allowable obligations that occur on or before September 30, 2012, or for reimbursement for allowable expenditures that occurred on or after August 10, 2010 (the date of enactment of the Ed Jobs statute) and that were supported with general funds. The attached spreadsheet lists those districts that still have remaining funds available as of September 12, 2012. As well, all claims for reimbursement must be submitted no later than November 14, 2012. Sub-grant recipients not adhering to this policy may be subject to the loss of some or all of the sub-grant funds. Please contact Mari Sue Johnson at Mari.Johnson at ode.state.or.us or me if you have any concerns regarding the obligation deadline of September 30, 2012. Thank you, Mike Michael Wiltfong Ed Jobs Grant Manager School Finance Unit, Director Oregon Department of Education michael.wiltfong at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Ed Jobs balances as of 9_12_12.xls Type: application/vnd.ms-excel Size: 26112 bytes Desc: Ed Jobs balances as of 9_12_12.xls URL: From michael.wiltfong at state.or.us Fri Sep 14 15:10:12 2012 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Fri, 14 Sep 2012 15:10:12 -0700 Subject: [Busmgrs] 2012-13 First Period Cumulative ADM Webex Message-ID: Date: September 14, 2012 To: District Business Managers From: Mike Wiltfong School Finance Unit, Director Oregon Department of Education Re: 2012-13 First Period Cumulative ADM Webex Yesterday during the 2012-13 First Period Cumulative ADM webinar the Department of Education announced that it was revising the method of determining the full-time vs. part-time status of students for the purpose of ADM reporting. One consequence of this revision was that .50 FTE was not going to be allowed in the upcoming 2012-13 First Period Cumulative ADM collection for students enrolled less than half-time. Rather, the ADM of all part-time students would be calculated based using the hours of instruction method. The primary intent of the revision was to more accurately account for the time spent in school of part-time students. After reviewing your concerns during yesterday's webinar and the feedback from the districts this morning, the Department has decided to suspend the revision and maintain the reporting rules used in prior years as defined in OAR 581-023-0006(5)(a): (5) Membership and attendance accounting in instructional units scheduled to operate a full school day shall be recorded as follows: (a) A full-time equivalency (FTE) for each student on the active roll shall be determined. Students participating in more than one-half of the full-day program shall be given an FTE of 1.0. Students participating in one-half or less of the full-day program shall be given an FTE of .5. The FTE computation of students placed in community college programs by the local school district shall include time spent in the community college program. Additionally, reporting of students who do not meet minimum hours of instruction offered by a district also will not change. The Department will update the Student Accounting Manual to account for these changes and will post once it is ready. We apologize for any confusion this has caused, and the Department appreciates the feedback from the field. -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.wiltfong at state.or.us Tue Sep 25 12:25:12 2012 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Tue, 25 Sep 2012 12:25:12 -0700 Subject: [Busmgrs] A message from Petrea Hagen-Gilden: IDEA Enhancement Grants & Timeline for IDEA Flow-Through Funds Message-ID: TO: All District and ESD Special Education Directors The message below is being sent to you on behalf of: Petrea Hagen-Gilden Interim Assistant Superintendent Office of Student Learning & Partnerships ______________________________________________ September 25, 2012 RE: IDEA Enhancement Grants & Timeline for IDEA Flow-Through Funds I'm pleased to announce that the 2012-13 IDEA Enhancement Grants will be available in EGMS this October. The grants are flat funded for this year, meaning you will be receiving the same amount of funds as 2011-12. The enhancement grants are for activities which support RTI, PBIS, expanded SPR&I, determination issues, and other trainings or activities related to support of students with disabilities. The funds may not be used to purchase equipment or for existing payroll. Substitute costs for staff to attend trainings are allowable. No expenditures may be charged to these subgrants prior to 10/1/12 or subsequent to 9/30/13. The subgrants are not eligible for carryover. Sarah Drinkwater, the new Director of Monitoring, Systems, and Outcomes in the Office of Student Learning & Partnerships, will be the grant manager. Feel free to contact her at sarah.drinkwater at state.or.us or 503.947.5634 if you have any questions regarding these grants. ODE personnel are also preparing the first allocations of the 2012-13 IDEA Part B, Section 611 and IDEA Part B, Section 619 grants. Those awards will be available in EGMS by mid-October for the period 7/1/12 to 9/30/14. The second allocation will be made available in March 2013. Steve Smith is the grant manager for IDEA Part B, Section 611 funds and can be reached at steve.w.smith at state.or.us or 503.947.5711. Alan Garland is the grant manager for IDEA Part B, Section 619 funds and can be reached at alan.garland at state.or.us or 503.947.5759. For general information regarding Special Education funding, please visit ODE's Special Education Funding page at http://www.ode.state.or.us/search/page/?=894. Ruby Sandberg, Executive Assistant Office of Student Learning & Partnerships Oregon Department of Education 503-947-5738 FAX: 503-378-5156 ruby.sandberg at state.or.us The Oregon Department of Education is an equal opportunity agency and employer. Messages to and from this email address may be made available to the public under Oregon law. -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.wiltfong at state.or.us Thu Sep 27 11:56:20 2012 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Thu, 27 Sep 2012 11:56:20 -0700 Subject: [Busmgrs] Education Jobs Section 1512 Reporting Due September 30, 2012 Message-ID: DA: September 27, 2012 TO: District Business Managers FR: Mike Wiltfong Department of Education RE: Education Jobs Section 1512 Reporting Good afternoon everyone, Just a quick note to serve as a gentle reminder the quarterly Education Jobs (Ed Jobs) program, section 1512 reporting is due this Sunday, September 30, 2012. For those of you that have already submitted your report, thank you again for your cooperation - no need to read further. As of this morning, we have 72% of the reports completed, which means we still have about 70 districts yet to submit. My intention with this note is to simply send a reminder in the event this collection was overlooked. Again, I know this request comes at a busy time of year, so we really appreciate your cooperation with this very important reporting requirement. Thank you! -------------- next part -------------- An HTML attachment was scrubbed... URL: