From michael.s.elliott at state.or.us Tue Jul 1 14:32:19 2014 From: michael.s.elliott at state.or.us (ELLIOTT Michael S.) Date: Tue, 1 Jul 2014 21:32:19 +0000 Subject: [Busmgrs] 2014-15 Estimates Message-ID: Dear Business Managers, The latest 2014-15 have been posted to the website. The July payment will be based on these estimates. The estimates are available as follows: District Estimates: http://www.ode.state.or.us/services/ssf/2014-15-ssf-estimate-as-of-7-1-14-1123hrs.pdf ADMw Breakouts: http://www.ode.state.or.us/services/ssf/transparency-estimate-7-1-14-1125-hrs.pdf ESD Estimates: http://www.ode.state.or.us/services/ssf/esd-14-15-estimate-as-of-7-1-14-1354-hrs.pdf These estimates include all district changes since the May 16th estimates. If you have any questions, please let me know. Thank you and have a great 4th of July! Michael Michael Elliott State School Fund Coordinator | Office of Finance & Administration|School Finance & Pupil Transportation Unit| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.wiltfong at state.or.us Tue Jul 1 16:24:17 2014 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Tue, 1 Jul 2014 23:24:17 +0000 Subject: [Busmgrs] A message from T.J. Crocket: 2014 Annual Transportation Reports Message-ID: <6d400b1307cd4b5198c126e77d44e5ae@BLUPR04MB803.namprd04.prod.outlook.com> Good afternoon, business managers - The annual transportation information reports were mailed to all school district superintendents, head start organizations, private schools and charter schools on Monday, June 30, 2014. For your convenience, the reports are also available on our website as PDFs here. The Transportation Information, Certification of Drug and Alcohol Testing Compliance and DEQ Diesel School Bus Survey are all fillable PDFs. The Annual Vehicle Certification Report and Addendum and Bus and Garage Depreciation Reports include all school districts and transportation entities. They can be searched to find your district or school so you can print just the needed pages. All reports are due on September 2, 2014. If you have any questions, please contact T.J. Crockett at (503) 947-5724. Thank you, T.J. T.J. Crockett Program Analyst Oregon Department of Education School Finance & Pupil Transportation (503) 947-5724 (503) 378-5156 fax -------------- next part -------------- An HTML attachment was scrubbed... URL: From Lillie.Gray at ode.state.or.us Mon Jul 7 11:31:34 2014 From: Lillie.Gray at ode.state.or.us (GRAY Lillie) Date: Mon, 7 Jul 2014 18:31:34 +0000 Subject: [Busmgrs] SEFA deadlines Message-ID: SEFA Alert: All draws for claims through June 30th must be submitted in EGMS by close of business on July 29th to be included in ODE's 2014 Schedule of Expenditures of Federal Awards (SEFA). All invoices for contract payments for activities through June 30th must also be received by July 29th for posting to this report. Your external auditor uses the Agency's SEFA report when conducting your Single Audit. Please keep in mind, if our amounts are in alignment this reduces the questions your auditor will ask. Claims for June expenditures requested after July 29th will not be paid in the current fiscal year. This could result in a delay in your June payments. If you have any questions on this process please contact me. Phyllis Reynolds Grants Coordinator phyllis.reynolds at state.or.us This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Lillie.Gray at ode.state.or.us Fri Jul 11 17:26:15 2014 From: Lillie.Gray at ode.state.or.us (GRAY Lillie) Date: Sat, 12 Jul 2014 00:26:15 +0000 Subject: [Busmgrs] =?windows-1252?q?Payment_Schedule_Deliverable_for_July_?= =?windows-1252?q?20=2C_2014_=96_Indirect_Cost_Rate_Certification?= Message-ID: <67ff9e6aaeeb4a0d964d3bb31ae65c9e@CO1PR04MB267.namprd04.prod.outlook.com> TO: Client Services Contractors FR: Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration, Oregon Department of Education RE: Payment Schedule Deliverable for July 20, 2014 ? Indirect Cost Rate Certification Hello ? The Oregon Department of Education?s (ODE) Indirect Cost Rate System (ICRS) is now open and available to you to work on your 2014-15 Indirect Cost Rate Certification. Please note there has been a delay this year in opening the application due to ODE?s plan for improvements to the ICRS. The enhancements aren?t ready for release just yet, but we decided it was best to make the ICRS available at this time. You will receive an announcement from the ICRS Coordinator when the enhancements are released. You are receiving this e-mail because, for the following contracts, the Payment Schedule in Exhibit C requires the 2014-15 Indirect Cost Rate Certification from ODE is to be included with your invoice for the July 20, 2014 payment: ? Blind and Visually Impaired Program ? Early Intervention and Early Childhood Special Education Programs ? Hospital Education Programs ? Long-term Care and Treatment Education Programs ? Oregon Technology Access Program ? Oregon Textbook and Media Center ? Regional Programs ? Resources for Orthopedic Impairments ? Youth Corrections and Juvenile Detention Education Programs We recognize, because of our delay in opening the ICRS, you might not have sufficient time to obtain certification of your 2014-2015 Indirect Cost Rate for purposes of your July invoice. Therefore, the Department of Education will consider receipt of the certification by August 29, 2014 as acceptable. This extension will not delay your July payment. Please note you have other required deliverables that must be submitted with an invoice to receive your July 20, 2014 scheduled payment. Please refer to the Payment Schedule for those deliverables. If you have any questions about the above notice, please contact tomas.flores at state.or.us. Lillie Gray, CPPB, OPBC Director of Procurement Services | Office of Finance and Administration | Oregon Department of Education ? 503.947.5647 | 7 503.378.8713 | ? lillie.gray at state.or.us | www.ode.state.or.us ?Oregon Department of Education fostering excellence for every learner.? Oregon Procurement Information Network (ORPIN) system is where our solicitations may be found. Vendors register at http://orpin.oregon.gov/open.dll/welcome This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Lillie.Gray at ode.state.or.us Mon Jul 14 08:22:24 2014 From: Lillie.Gray at ode.state.or.us (GRAY Lillie) Date: Mon, 14 Jul 2014 15:22:24 +0000 Subject: [Busmgrs] SEFA reminder of deadlines Message-ID: <75a5dd82643e44c99439cf0842d6ede6@CO1PR04MB267.namprd04.prod.outlook.com> Attention Business Managers SEFA Alert: All draws for claims through June 30th must be submitted in EGMS by close of business on July 29th to be included in ODE's 2014 Schedule of Expenditures of Federal Awards (SEFA). All invoices for contract payments for activities through June 30th must also be received by July 29th for posting to this report. Your external auditor uses the Agency's SEFA report when conducting your Single Audit. Please keep in mind, if our amounts are in alignment this reduces the questions your auditor will ask. Claims for June expenditures requested after July 29th will not be paid in the current fiscal year. This could result in a delay in your June payments. If you have any questions on this process please contact me. Phyllis Reynolds Grants Coordinator phyllis.reynolds at state.or.us This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Michael.Wiltfong at ode.state.or.us Thu Jul 17 13:01:23 2014 From: Michael.Wiltfong at ode.state.or.us (WILTFONG Michael) Date: Thu, 17 Jul 2014 20:01:23 +0000 Subject: [Busmgrs] A message from Mari Sue Johnson: 2015_16 Budget and Elections Calendar Information Message-ID: <446d85c5665e49f0bfedd1ea438b4020@BLUPR04MB803.namprd04.prod.outlook.com> Good afternoon everyone - The latest information for creating budget and elections calendars for FY 15-16 has been posted here: * http://www.ode.state.or.us/news/announcements/announcement.aspx?ID=9970&TypeID=4 Please note that Mari Sue Johnson will be the contact person here at the Department if you have any questions. Mari Sue can be contacted at the following: * Mari Sue Johnson Financial Reporting Analyst| School Finance Unit| Office of Finance & Administration| Oregon Department of Education Office: 503.947.5883 | Fax: 503.378.5156 | *mari.johnson at state.or.us With that, I hope everyone is enjoying their summer. I hope to see you later this month in Bend at the OASBO Summer Conference. Thank you, Mike Michael Wiltfong | Director of School Finance, Pupil Transportation and Fingerprinting ____________________________________________________________________________ Oregon Department of Education | 255 Capitol Street | Salem, Oregon 97310 michael.wiltfong at state.or.us | http://www.ode.state.or.us | 503.947.5914 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Lillie.Gray at ode.state.or.us Thu Jul 17 16:21:02 2014 From: Lillie.Gray at ode.state.or.us (GRAY Lillie) Date: Thu, 17 Jul 2014 23:21:02 +0000 Subject: [Busmgrs] Clarification on the Sub Grant Award Notification for the Interim/Formative Assessment Formula Grant Message-ID: <5da4a352215e42cf99bb22a847947f42@CO1PR04MB267.namprd04.prod.outlook.com> TO: District Superintendents and Business Managers FROM: Sue MacGlashan, Assistant Superintendent, Office of Finance and Administration, Oregon Department of Education RE: Clarification on the Sub Grant Award Notification for the Interim/Formative Assessment Formula Grant Good afternoon! The purpose of this message is to clarify wording on the Sub Grant Award Notification (SAN) for the Interim/Formative Assessment Formula Grant, which indicates the award period begins July 1, 2014 and ends September 30, 2014. Please note you may expend these funds beyond September 30, 2014. Here's why: The award period in this case is simply the period of time in which you may draw down these funds. Please note, unlike most grants, this is not a reimbursement-based grant; you do not have to incur expenditures within the award period and prior to drawing down the funds. You may draw down the funds now and expend them at a later date (i.e., after September 30, 2014). As noted on the SAN, by accepting these funds, you are verifying "... they will be used (emphasis added) for the purchase and/or development of formative and/or interim assessment resources...." You do not need to spend the funds during the award period and there is no time limit on spending the funds once they are drawn down. But you must use them for their stated purpose. Information included at the bottom of your notification unfortunately includes some default language that might be confusing. We apologize for any confusion this section of the SAN may have caused. In the near future, that language will be modified to read (new language in bold): "All requests for funds for the award period from July 1, 2014 through September 30, 2014 must be submitted no later than November 14, 2014. Sub grantees not adhering to this policy may be subject to the loss of some or all of the sub grant funds." Essentially, this language provides a 45-day grace period past the end date of the award to request the funds. However, we encourage districts to draw down their funds as soon as possible. Questions? Please contact Doug Kosty, Assistant Superintendent, Office of Learning - Instruction, Standards, Assessment, & Accountability, 503-947-5825, doug.kosty at state.or.us. This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links. -------------- next part -------------- An HTML attachment was scrubbed... URL: