[Busmgrs] Clarification on the Sub Grant Award Notification for the Interim/Formative Assessment Formula Grant

[GRAY Lillie]

TO:  District Superintendents and Business Managers



FROM:  Sue MacGlashan, Assistant Superintendent, Office of Finance and Administration, Oregon Department of Education



RE:  Clarification on the Sub Grant Award Notification for the Interim/Formative Assessment Formula Grant


Good afternoon! The purpose of this message is to clarify wording on the Sub Grant Award Notification (SAN) for the Interim/Formative Assessment Formula Grant, which indicates the award period begins July 1, 2014 and ends September 30, 2014.

Please note you may expend these funds beyond September 30, 2014. Here's why:



The award period in this case is simply the period of time in which you may draw down these funds. Please note, unlike most grants, this is not a reimbursement-based grant; you do not have to incur expenditures within the award period and prior to drawing down the funds. You may draw down the funds now and expend them at a later date (i.e., after September 30, 2014). As noted on the SAN, by accepting these funds, you are verifying "... they will be used (emphasis added) for the purchase and/or development of formative and/or interim assessment resources...."  You do not need to spend the funds during the award period and there is no time limit on spending the funds once they are drawn down. But you must use them for their stated purpose.



Information included at the bottom of your notification unfortunately includes some default language that might be confusing. We apologize for any confusion this section of the SAN may have caused. In the near future, that language will be modified to read (new language in bold): "All requests for funds for the award period from July 1, 2014 through September 30, 2014 must be submitted no later than November 14, 2014. Sub grantees not adhering to this policy may be subject to the loss of some or all of the sub grant funds."  Essentially, this language provides a 45-day grace period past the end date of the award to request the funds. However, we encourage districts to draw down their funds as soon as possible.



Questions? Please contact Doug Kosty, Assistant Superintendent, Office of Learning - Instruction, Standards, Assessment, & Accountability, 503-947-5825,  doug.kosty at state.or.us<mailto:doug.kosty at state.or.us>.



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