From michael.wiltfong at state.or.us Wed Dec 2 09:14:26 2015 From: michael.wiltfong at state.or.us (WILTFONG Michael) Date: Wed, 2 Dec 2015 17:14:26 +0000 Subject: [Busmgrs] A note from Mari Sue Johnson: Actuals & ESD Direct Support Webinar Today Message-ID: Good morning, A note to let you know that the Actuals and ESD Direct Support 14-15 webinar will be held today, Wednesday, December 2nd, from 2:00-3:00. The link to attend the webinar is https://district.ode.state.or.us/search/page/?id=250. The handout (a hardcopy of the PowerPoint presentation) is also accessed through this link. If you are unable to join us for today's presentation, an audio version will be posted to the website early next week. To access both the handout and audio postings use the link provided above or login to the ODE district website and click on Trainings/Video Training/Video Training 2015-2016 and scroll down to Financial Reporting - Actuals and ESD Direct Support 14-15 - December 2, 2015. Please don't hesitate to contact me if you have any questions regarding the financial collections. Thanks again for all your hard work on behalf of your districts! Mari Sue Mari Sue Johnson Financial Reporting Analyst| School Finance Unit| Office of Finance & Administration| Oregon Department of Education Office: 503.947.5883 | Fax: 503.378.5156 | *mari.johnson at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Thu Dec 3 15:25:18 2015 From: michael.s.elliott at state.or.us (ELLIOTT Michael S) Date: Thu, 3 Dec 2015 23:25:18 +0000 Subject: [Busmgrs] Latest 2015-16 Estimates Message-ID: Dear Business Managers, Happy Holiday season! I hope everyone is surviving all of the extracurricular activities that this season brings with them. Well, in an effort to get my gift giving done early, here are the latest estimates for 2015-16. The December payment and future payments will be based on these estimates. District: http://www.ode.state.or.us/services/ssf/2015-16-ssf-estimate-as-of-12-3-15-0900-hrs.pdf ADMw Breakouts: http://www.ode.state.or.us/services/ssf/transparency-estimate-12-3-15-hrs.pdf ESD: http://www.ode.state.or.us/services/ssf/esd-15-16-estimate-as-of-12-3-15.pdf Please review and enjoy. If you feel like you are in the giving mood, I would really appreciate everyone giving me their Estimate of Membership and Revenue data for 2016-17. The collection closes Monday December 12. Right now only about 25% of districts have submitted. So please make sure to submit on time. I can't publish an estimate for 2016-17 until I have a complete data set. Thank you for your hard work this year. If you have any questions, please let me know. Michael Michael Elliott State School Fund Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Thu Dec 10 14:09:58 2015 From: michael.s.elliott at state.or.us (ELLIOTT Michael S) Date: Thu, 10 Dec 2015 22:09:58 +0000 Subject: [Busmgrs] December 2015 Warrants Message-ID: Dear Business Managers (to the tune of Jingle Bells, off tune and sung badly) December Warrants December Warrants Posted on the web Here they are (districts: http://www.ode.state.or.us/services/ssf/districtwarrant-12-10-15.pdf) Here they are (ESD: http://www.ode.state.or.us/services/ssf/esdwarrant-12-10-15.pdf) Hope the news is good. December Warrants December Warrants Payments coming soon Should be here Sometime Tuesday Enjoy your holidays! And a Public Service Announcement It appears that many business managers are trying to ruin their weekend. I urge all business managers who have yet to submit their Estimate of Membership and Revenue collection to do now, before the weekend is put at risk. The collection is open through Monday, but the sooner you submit the sooner you can save the weekend :) On a serious note. I know everyone is busy, but I need everyone to submit their Estimate of Membership of Revenue so I can start working on estimates for 2016-17. About half of the districts have yet to submit. Please let me know if you have any questions. Thank you! Michael Michael Elliott State School Fund Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From jessenberg at nwresd.k12.or.us Thu Dec 10 15:34:27 2015 From: jessenberg at nwresd.k12.or.us (Janice Essenberg) Date: Thu, 10 Dec 2015 23:34:27 +0000 Subject: [Busmgrs] December 2015 Warrants In-Reply-To: References: Message-ID: <53f06a086abd4bd7bb4e7c77632ceae2@wsc-mail-01.intra.nwresd.k12.or.us> My reply, also sung to the tune of Jingle Bells, out of tune but with great spirit: Thank you Mike Thank you Mike Thank you for the cash! Hope you get To take a break Enjoy your Holidays! Estimates of Membership Are keeping me awake I will get Them all to you Before midnight Monday! They'd all be uploaded by now if I wasn't so busy writing badly rhyming song lyrics! Happy Holidays everyone, Janice Janice Essenberg, CFO NW Regional ESD 5825 Ray Circle Hillsboro, OR 97124 503-614-1253 Confidentiality Notice: This e-mail may contain confidential and privileged material for the sole use of the intended recipient. Any review, use, distribution or disclosure by others is strictly prohibited. If you are not the intended recipient (or authorized to receive for the recipient), please contact the sender by reply e-mail and delete all copies of this message. From: busmgrs [mailto:busmgrs-bounces at listsmart.osl.state.or.us] On Behalf Of ELLIOTT Michael S Sent: Thursday, December 10, 2015 2:10 PM To: 'Busmgrs at listsmart.osl.state.or.us' (Busmgrs at listsmart.osl.state.or.us) Subject: [Busmgrs] December 2015 Warrants Dear Business Managers (to the tune of Jingle Bells, off tune and sung badly) December Warrants December Warrants Posted on the web Here they are (districts: http://www.ode.state.or.us/services/ssf/districtwarrant-12-10-15.pdf) Here they are (ESD: http://www.ode.state.or.us/services/ssf/esdwarrant-12-10-15.pdf) Hope the news is good. December Warrants December Warrants Payments coming soon Should be here Sometime Tuesday Enjoy your holidays! And a Public Service Announcement It appears that many business managers are trying to ruin their weekend. I urge all business managers who have yet to submit their Estimate of Membership and Revenue collection to do now, before the weekend is put at risk. The collection is open through Monday, but the sooner you submit the sooner you can save the weekend :) On a serious note. I know everyone is busy, but I need everyone to submit their Estimate of Membership of Revenue so I can start working on estimates for 2016-17. About half of the districts have yet to submit. Please let me know if you have any questions. Thank you! Michael Michael Elliott State School Fund Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Thu Dec 17 10:14:37 2015 From: michael.s.elliott at state.or.us (ELLIOTT Michael S) Date: Thu, 17 Dec 2015 18:14:37 +0000 Subject: [Busmgrs] OSCIM Program Application Message-ID: Dear Business Managers, As many of you know, the Oregon School Capital Improvement Matching Program (OSCIM Program) is starting its first round of matching grant funding. Applications for this round, to coincide with districts planning a bond election for May 2016, will be accepted starting 8:00 am on January 15, 2016. In order to provide the highest level of fairness to all districts, no applications will be accepted before that time. The application form is available on our website here: http://www.ode.state.or.us/search/results/?id=398. This is a fillable PDF form. Some have stated they are having trouble downloading the form. Depending on the browser you use, you might see a pop-down menu asking if you want to open the form in a different format. Selecting that option should allow you to save the form and fill out using Acrobat Reader. For other web browsers, I recommend using this link to determine how to access the form: https://helpx.adobe.com/livecycle/kb/xfa-forms-firefox-chrome.html. This application period is intended only for those districts that will be seeking bond approval in the May 2016 election. If your district is contemplating seeking bond approval at a later date, please wait for those application periods. The Office of School Facilities is reserving portions of the available OSCIM Program funds for each of the upcoming bond elections. Once the applications period closes, the applications will be funded in the following method. First, 60% of the available funds will be committed based on the Priority List. Once those funds are committed, the districts remaining will be awarded funds based on a First in Time lottery. The first in time lottery will group applications based on the time the application is received. All applications received during a specific time will be considered to be accepted at the same time. The specific time periods are also on the website. If there is not enough OSCIM Program matching funds to commit to every district in that time period, the districts will be randomly drawn to determine which will receive a commitment. If there are enough funds for every district in a time period, then all districts will receive a commitment. Once the districts which will receive an initial commitment are identified, either through the Priority List or First in Time, they will be notified of the results. The results will also be published on the website which will also show the order of the districts on the waiting list. Please let me know if you have any questions. Thank you, Michael Michael Elliott State School Fund Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OSCIM Application Form.pdf Type: application/pdf Size: 237011 bytes Desc: OSCIM Application Form.pdf URL: From michael.s.elliott at state.or.us Tue Dec 29 09:31:52 2015 From: michael.s.elliott at state.or.us (ELLIOTT Michael S) Date: Tue, 29 Dec 2015 17:31:52 +0000 Subject: [Busmgrs] 2015-16 Facility Grant Application Message-ID: Dear Business Managers, I hope everyone is having a wonderful holiday season and enjoying some time with family and friends. Many of you have been asking about the Facility Grant and application for the 2015-16 distribution. Please find attached the application form as well as some additional information. Please remember that applications are due by February 15, 2016. That due date includes an application being post marked by February 15. You can hand deliver, email the application as an attachment, or mail the application. This is a paper application and does not have any sort of collection through which you can submit. Please note a few common errors: You must submit drawings or pictures of the project You must include enough detailed expense reports so I can verify all costs are eligible. I don't need every single receipt, but more than a one-page summary The 2015-16 Facility Grant will be distributed with the March 2016 payment. Please let me know if you have any questions. Thank you, Michael Michael Elliott State School Fund Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Facility_Grant_Instructions_for_2015-2017.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 34809 bytes Desc: Facility_Grant_Instructions_for_2015-2017.docx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: facilitygrantapp-form 2015-16.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 33320 bytes Desc: facilitygrantapp-form 2015-16.docx URL: From michael.s.elliott at state.or.us Tue Dec 29 16:12:59 2015 From: michael.s.elliott at state.or.us (ELLIOTT Michael S) Date: Wed, 30 Dec 2015 00:12:59 +0000 Subject: [Busmgrs] Message from Mari Sue Johnon on Audits Message-ID: Good afternoon, A gentle reminder that the 2014-15 Audit submission deadline is Monday, January 4, 2016 at 5:00 p.m. Please be reminded that ODE only accepts a hardcopy format and the audit must be physically at ODEA by 5:00. As of this afternoon, 93 audits have been received. I have attached the Check-in List below which is sorted by county. If you are still in the process of uploading your electronic actuals, the collection inadvertently closed on Monday. You will need to contact me or the Helpdesk to have the collection opened. If you have any questions or need additional information, please don't hesitate to contact me. Happy New Year and thank you for all you do for your districts!! Mari Sue Johnson Financial Reporting Analyst| School Finance Unit| Office of Finance & Administration| Oregon Department of Education Office: 503.947.5883 | Fax: 503.378.5156 | *mari.johnson at state.or.us Audit Check In List 2014-15 Date Inst Rec'd County District ID Paper BAKER Baker 5J 1894 12/7/15 BAKER Burnt River 30J 1896 11/5/15 BAKER Huntington 16J 1895 11/10/15 BENTON Monroe 1J 1898 12/18/15 CLACKAMAS Oregon City 62 1928 12/24/15 CLACKAMAS ESD 1902 12/28/15 CLACKAMAS Estacada 108 1930 12/29/15 CLACKAMAS Molalla River 35 1925 12/29/15 CLATSOP Jewell 8 1934 12/21/15 CLATSOP Seaside 10 1935 12/28/15 Clatsop, Columbia, Tillamook, Washington Northwest Regional ESD** 2230 12/23/15 COLUMBIA Clatskanie 6J 1945 12/21/15 COOS Bandon 54 1969 12/7/15 COOS Powers 31 1967 12/11/15 COOS North Bend 13 1966 12/21/15 COOS Coquille 8 1964 12/28/15 COOS Myrtle Point 41 1968 12/28/15 Coos, Curry, Western Douglas counties South Coast ESD 1949 12/24/15 CROOK Crook CU 1970 11/16/15 Crook Deschutes High Desert ESD 1975 12/18/15 CURRY Brookings-Harbor 17 1974 12/21/15 DESCHUTES Bend-LaPine 1 1976 12/24/15 DOUGLAS North Douglas 22 1996 11/12/15 DOUGLAS Elkton 34 1998 11/30/15 DOUGLAS ESD 1980 12/7/15 DOUGLAS Oakland 1 1990 12/17/15 DOUGLAS Camas Valley 21 1995 12/18/15 DOUGLAS Days Creek 15 1993 12/21/15 DOUGLAS Glide 12 1992 12/28/15 DOUGLAS Sutherlin 130 2003 12/28/15 GILLIAM Condon 25J 2006 10/29/15 GRANT Dayville 16J 2011 11/16/15 JACKSON Prospect 59 2045 11/16/15 JACKSON Pinehurst 94 2047 12/3/15 JACKSON Ashland 5 2041 12/29/15 JACKSON, JOSEPHINE & KLAMATH Southern Oregon ESD 2025 11/25/15 JEFFERSON ESD 2049 11/10/15 JEFFERSON Jefferson Co 509J Madras 2053 11/12/15 JEFFERSON Black Butte 41 2052 12/28/15 JEFFERSON Culver 4 2050 12/28/15 KLAMATH Klamath Falls 1 2056 12/23/15 LAKE Adel 21 2063 12/23/15 LAKE North Lake 14 2061 12/23/15 LAKE Paisley 11 2060 12/23/15 LAKE Plush 18 2062 12/23/15 LAKE ESD 2058 12/23/15 LANE Springfield 19 2083 12/17/15 LANE Crow-Applegate-Lorane 66 2089 12/21/15 LANE McKenzie 68 2090 12/21/15 LANE Marcola 79J 2094 12/28/15 LANE Oakridge 76 2093 12/28/15 LANE ESD 2064 12/28/15 LANE Blachly 90 2095 12/29/15 MALHEUR Jordan Valley 3 2107 9/23/15 MALHEUR Harper 66 2114 10/15/15 MALHEUR Adrian 61 2113 11/10/15 MALHEUR Arock 81 2115 11/10/15 MALHEUR Juntura 12 2109 11/10/15 MALHEUR ESD 2106 11/10/15 MALHEUR Annex 29 2111 11/25/15 MARION Mt. Angel 91 2145 11/30/15 MARION St. Paul 45 2144 12/23/15 MARION Jefferson 14J 2140 12/28/15 MARION Gervais 1 2137 12/29/15 MULTNOMAH Gresham-Barlow 10 2183 11/10/15 MULTNOMAH David Douglas 40 2187 12/23/15 MULTNOMAH ESD 2148 12/28/15 POLK Falls City 57 2193 12/17/15 POLK Dallas 2 2190 12/28/15 TILLAMOOK Nestucca Valley 101 2199 12/17/15 UMATILLA Hermiston 8R 2206 12/17/15 UNION Imbler 11 2215 10/26/15 UNION Elgin 23 2217 12/3/15 WALLOWA Enterprise 21 2221 11/10/15 WALLOWA Joseph 6 2219 11/10/15 WALLOWA Troy 54 2222 11/10/15 WALLOWA Wallowa 12 2220 11/10/15 WALLOWA Region 18 2218 11/10/15 WASCO Dufur 29 2229 11/24/15 WASCO North Wasco 21 4131 12/21/15 WASHINGTON Beaverton 48J 2243 12/17/15 WASHINGTON Banks 13 2240 12/18/15 WASHINGTON Sherwood 88J 2244 12/21/15 WASHINGTON Tigard Tualatin 23J 2242 12/21/15 WASHINGTON Gaston 511J 2245 12/29/15 WHEELER Spray 1 2247 10/19/15 WHEELER Fossil 21J 2248 10/26/15 WHEELER Mitchell 55 2249 12/21/15 YAMHILL Willamina 30J 2255 10/16/15 YAMHILL Yamhill-Carlton 1 2251 12/17/15 YAMHILL Newberg 29J 2254 12/21/15 YAMHILL Sheridan 48J 2257 12/21/15 YAMHILL McMinnville 40 2256 12/29/15 Michael Elliott State School Fund Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... 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