From michael.s.elliott at state.or.us Mon Apr 4 09:56:13 2016 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Mon, 4 Apr 2016 16:56:13 +0000 Subject: [Busmgrs] 2014-15 Estimates Message-ID: Dear Business Managers, The latest 2014-15 estimates have been posted online: Districts: http://www.ode.state.or.us/services/ssf/2014-15-ssf-estimate-as-of-4-4-16-0900.pdf ADMw Breakouts: http://www.ode.state.or.us/services/ssf/transparency-estimate-4-4-16-0900-hrs.pdf ESDs: http://www.ode.state.or.us/services/ssf/esd-14-15-estimate-as-of-4-4-16-0900-hrs.pdf The following data is currently used in the estimates: * Actual Revenue * Annual ADM data * 2013 SAIPE Data (for poverty) Please note this will not change to 2014 SAIPE data The following variables and pieces of information still need to be updated for 2014-15: * Transportation expenses * The reserve fund needs to be incorporated * High Cost Disability Actuals * Small High School Grant * Special Education Cap Waiver calculations. Future 2014-15 estimates will include those updates as they occur. Thank you, Michael Michael Elliott School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.wiltfong at state.or.us Tue Apr 5 14:05:43 2016 From: michael.wiltfong at state.or.us (WILTFONG Michael - ODE) Date: Tue, 5 Apr 2016 21:05:43 +0000 Subject: [Busmgrs] A message from Brian Reeder: Substitute Teacher Pay Rate Update Message-ID: Good afternoon everyone, Just a quick message to let everyone know the rates for substitute teachers has been updated. A memo with guidance and rates can be found at a link titled Revised Substitute Teacher Pay Rates 2016-17 This link can be found on the following page: http://www.ode.state.or.us/search/page/?=1402 The memo with the rates for 2015-16 has been moved to the middle of the same page and can found under the title Substitute Teacher Pay Rates 2015-2016 If you should have questions, please contact Brian Reeder at brian.reeder at state.or.us Thank you, Mike Michael Wiltfong | Director of School Finance and School Facilities ____________________________________________________________________________ Oregon Department of Education | 255 Capitol Street | Salem, Oregon 97310 michael.wiltfong at state.or.us | http://www.ode.state.or.us | 503.947.5914 -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Tue Apr 5 22:59:09 2016 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Wed, 6 Apr 2016 05:59:09 +0000 Subject: [Busmgrs] 2015-16 Estimates Message-ID: Dear Business Managers, The latest 2015-16 estimates have been posted to our website. Districts: http://www.ode.state.or.us/services/ssf/2015-16-ssf-estimate-as-of-4-5-16-0900-hrs.pdf ADMw breakouts: http://www.ode.state.or.us/services/ssf/transparency-estimate-4-5-16-0900hrs.pdf ESDs: http://www.ode.state.or.us/services/ssf/esd-15-16-estimate-as-of-4-5-16.pdf These estimates have updated poverty to correct any errors that were in the previous estimates. Poverty is based on the 2014 SAIPE data. Additionally these estimates include all district updates up through last Friday. The April payment will be based on these estimates. Thank you, Michael Michael Elliott School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From lusk_t at 4j.lane.edu Mon Apr 11 11:21:22 2016 From: lusk_t at 4j.lane.edu (Tonia Lusk) Date: Mon, 11 Apr 2016 11:21:22 -0700 (PDT) Subject: [Busmgrs] A message from Brian Reeder: Substitute Teacher Pay Rate Update In-Reply-To: References: Message-ID: <904147940.22759420.1460398882795.JavaMail.zimbra@4j.lane.edu> FYI. Tonia From: "WILTFONG Michael - ODE" To: "'Busmgrs at listsmart.osl.state.or.us' (Busmgrs at listsmart.osl.state.or.us)" Sent: Tuesday, April 5, 2016 2:05:43 PM Subject: [Busmgrs] A message from Brian Reeder: Substitute Teacher Pay Rate Update Good afternoon everyone, Just a quick message to let everyone know the rates for substitute teachers has been updated. A memo with guidance and rates can be found at a link titled Revised Substitute Teacher Pay Rates 2016-17 This link can be found on the following page: http://www.ode.state.or.us/search/page/?=1402 The memo with the rates for 2015-16 has been moved to the middle of the same page and can found under the title Substitute Teacher Pay Rates 2015-2016 If you should have questions, please contact Brian Reeder at brian.reeder at state.or.us Thank you, Mike Michael Wiltfong | Director of School Finance and School Facilities ____________________________________________________________________________ Oregon Department of Education | 255 Capitol Street | Salem, Oregon 97310 michael.wiltfong at state.or.us | http://www.ode.state.or.us | 503.947.5914 _____________________________________________________ busmgrs mailing list busmgrs at listsmart.osl.state.or.us http://listsmart.osl.state.or.us/mailman/listinfo/busmgrs Hosted by the Oregon State Library. The Library is not responsible for content. Questions related to message content should be directed to list owner(s) or the sender of the message, by phone or email. Technical questions? Call 503-378-8800. -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Fri Apr 15 22:14:42 2016 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Sat, 16 Apr 2016 05:14:42 +0000 Subject: [Busmgrs] Small High School Grant and High Cost Disability Grant Message-ID: Dear Business Managers, The Small High School Grant and High Cost Disability Grant have been posted to the website. These include the reconciliations for 2014-15 and the estimates for the 2015-16 school year. Please review the information carefully. We have a very limited time to make changes if you spot any errors or concerns. Please also remember that the High Cost Disability Grant increased to $35 million for the 2015-16 school year. Small High School Grant: http://www.ode.state.or.us/services/ssf/misc/14-15-and-15-16-smhs-grant-calculator-as-of-4-13-16.pdf 2015-16 Estimated High Cost Disability Grant: http://www.ode.state.or.us/services/ssf/misc/15-16-hcd-estimated-payments-4-13-16.pdf 2014-15 Actual High Cost Disability Grant: http://www.ode.state.or.us/services/ssf/misc/2014-15-hcd-actuals-4_14_16.pdf These are two of the last remaining elements that need to be updated for the 2014-15 school year. We should have another estimate very soon. Thank you, Michael Michael Elliott School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Mon Apr 18 12:12:19 2016 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Mon, 18 Apr 2016 19:12:19 +0000 Subject: [Busmgrs] April 2016 Payment Information Message-ID: Dear Business Managers, Please find the April 2016 payment information posted to our website. Districts: http://www.ode.state.or.us/services/ssf/misc/districtwarrant-4-18-16.pdf ESDs: http://www.ode.state.or.us/services/ssf/misc/esdwarrant-4-18-16.pdf Thank you, Michael Michael Elliott School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Tue Apr 19 08:26:03 2016 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Tue, 19 Apr 2016 15:26:03 +0000 Subject: [Busmgrs] Bus and Garage Depreciation Reports Message-ID: Good Morning Business Managers, There are about 20 districts that have not yet sent in their Bus and Garage Reports to ODE's Pupil Transportation section. Please review your documents to ensure you have submitted that report. I cannot provide another 2014-15 Estimate until we have every district in the state submitting that report. ODE incorporates that report into the actual transportation expenditures. As you know, one of the last variables for the 2014-15 is transportation costs. This report is critical to that calculation. You can get another blank copy of the report here: http://www.ode.state.or.us/services/transportation/pdfs/anbusandgaragereport.pdf If you have any questions about the report, please contact TJ Crockett at tj.crockett at state.or.us. Thank you for providing this information as quickly as possible so we can all start to work on finalizing 2014-15. Michael Michael Elliott School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.wiltfong at state.or.us Wed Apr 20 16:46:42 2016 From: michael.wiltfong at state.or.us (WILTFONG Michael - ODE) Date: Wed, 20 Apr 2016 23:46:42 +0000 Subject: [Busmgrs] Poverty update in the State School Fund Message-ID: Dear Business Managers, We have been receiving comments from the districts regarding the recent change in the Poverty calculation for the 2015-16 school year. There appears to be confusion over why the change happened and what it means to the finances of the districts. We want to take a moment and let all districts know what is occurring with poverty for 2015-16. To that end we are including two documents. The first document is an explanation of the poverty calculation. This document includes some history on the calculation, the reason for the move to SAIPE data, the basis for the SAIPE data, and some tables explaining how the current calculation works. The goal of this document is to provide a common understanding of SAIPE data and why the state uses it to ensure accurate poverty data across the state. The second document compares the December 3, 2015 2015-16 estimate with the April 5, 2016 2015-16 estimate. Both the poverty weight and the extended ADMw for all districts are compared. This will allow districts to see whether a change in poverty had a corresponding change to their overall weights. The change to the overall weights is important because that is what drives the funding levels for districts. Finally, below, please find an example of how poverty is calculated for each district. This calculation is stated in OAR 581-023-0102. The calculation is as follows: ADMr/SAIPE population age 5 to 17. If that ratio is 1.00 or greater, then it is capped at 1.00. Ratio* SAIPE children age 5 to 17 living in families in poverty = # of students in poverty for district. Salem-Keizer is a good example of this calculation for 2015-16: 40,642.61 (2015-16 2nd period ADMr for district) 45,634 (Population of children age 5 to 17 in Salem-Keizer SD per SAIPE data) 9,605 (Population of children age 5 to 17 in families in poverty in Salem-Keizer SD per SAIPE data) 40,642.61/45,634 = 89.06% 89.06% * 9,605 = 8,554.42 8,554.42 = # of students in poverty and 8,554.42*0.25 = 2,102.36 number of poverty weights that Salem-Keizer SD receives. Please review this information and if you have any questions please let me know. Thank you, Mike Michael Wiltfong | Director of School Finance and School Facilities ____________________________________________________________________________ Oregon Department of Education | 255 Capitol Street | Salem, Oregon 97310 michael.wiltfong at state.or.us | http://www.ode.state.or.us | 503.947.5914 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: SAIPE poverty v.2.0.doc Type: application/msword Size: 78336 bytes Desc: SAIPE poverty v.2.0.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2015-16 December and 2015-16 April estimates 4-15-16.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 560456 bytes Desc: 2015-16 December and 2015-16 April estimates 4-15-16.xlsx URL: From lillie.gray at state.or.us Fri Apr 22 16:34:26 2016 From: lillie.gray at state.or.us (GRAY Lillie - ODE) Date: Fri, 22 Apr 2016 23:34:26 +0000 Subject: [Busmgrs] African American_Black Student Success Plan RFP Message-ID: Greetings: The Oregon Department of Education is pleased to issue the attached Request for Proposal ("RFP") to provide support for Oregon's African American/Black students. The programs and services to be provided under the grant will assist African American and Black students to develop a range of knowledge, skills, abilities, and dispositions that will lead to successful student outcomes in educational achievement; address issues such as attendance, chronic absenteeism, and early childhood to elementary, middle to high school and high school to post-secondary transitions; and will include a variety of supports including the involvement of parents, educators and communities across the state. Through House Bill 2016, the Oregon Legislature created the African American/Black Student Success Plan Grant for the purpose of funding projects related to this effort. ODE anticipants the award of up to four grants from this RFP. Individual grants will vary in value not to exceed the total budget amount of $2,689,283.00. The term of the grant is July 1, 2016 through June 30, 2017. Early learning hubs, providers of early learning services, school districts, post-secondary institutions of education and/or culturally specific community based organizations are encouraged to apply. A consortium that includes any of the above agents is strongly encouraged to apply. Regards, Lillie Gray, CPPB, OPBC Director of Procurement Services | Office of Finance and Administration | Oregon Department of Education * 503.947.5647 | * 503.378.8713 | * lillie.gray at state.or.us | www.ode.state.or.us "Oregon Department of Education fostering excellence for every learner." Oregon Procurement Information Network (ORPIN) system is where our solicitations may be found. Vendors register at http://orpin.oregon.gov/open.dll/welcome This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: African American_Black Student Success Plan RFP.PDF Type: application/pdf Size: 537053 bytes Desc: African American_Black Student Success Plan RFP.PDF URL: From lillie.gray at state.or.us Thu Apr 28 17:23:55 2016 From: lillie.gray at state.or.us (GRAY Lillie - ODE) Date: Fri, 29 Apr 2016 00:23:55 +0000 Subject: [Busmgrs] =?windows-1252?q?RFP_-_Seeking_ESD_to_act_as_=93Lead_Co?= =?windows-1252?q?ntractor=94_Assessment_Helpdesk_Services?= Message-ID: The Oregon Department of Education is releasing this Request for Proposal (RFP) for a qualified Education Service District (ESD) to act as "Lead Contractor" providing Helpdesk Services for accountability testing, date collection and reporting. If you have any questions or need additional information related to this RFP please contact my office. Thank you. Respectfully, Karen L Hull, CPPB, OPBC | Procurement & Contract Specialist | Office of Finance & Administration ______________________________________________________________________________________ Oregon Department of Education | 255 Capitol Street NE | Salem, Oregon 97310 Ph: 503.947.5881 | Fax: 503.378.8713 or 503.378.5156 Email: karen.hull at state.or.us | Web: http://www.ode.state.or.us Messages to and from this e-mail address may be made available to the public under Oregon law Register on ORPIN! Below is a link to the Oregon Procurement Information Network (ORPIN) system where ODE solicitations may be found. Vendors must register to be able to download Notices, Solicitations and to receive Contract Awards. http://orpin.oregon.gov/open.dll/welcome *****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: JUSTICE-#7275522-v3-ODE__RFP_2145-16__ESD_Help_Desk.pdf Type: application/pdf Size: 214928 bytes Desc: JUSTICE-#7275522-v3-ODE__RFP_2145-16__ESD_Help_Desk.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Attachment A -Intergovernmental Agreement_7_20_2015.doc Type: application/msword Size: 148480 bytes Desc: Attachment A -Intergovernmental Agreement_7_20_2015.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: RFP_Att_D_Cost_Proposal.doc Type: application/msword Size: 36352 bytes Desc: RFP_Att_D_Cost_Proposal.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: RFP_Att_B_Certification_06_01_15.doc Type: application/msword Size: 61952 bytes Desc: RFP_Att_B_Certification_06_01_15.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: RFP_Att_C_Information_06_01_15.doc Type: application/msword Size: 90624 bytes Desc: RFP_Att_C_Information_06_01_15.doc URL: