From michael.s.elliott at state.or.us Thu May 5 10:34:16 2016 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Thu, 5 May 2016 17:34:16 +0000 Subject: [Busmgrs] 2015-16 Estimates Message-ID: Dear Business Managers, Happy Cinco de Mayo. I hope everyone is taking a moment to celebrate the occasion, but only after work... I also hope that everyone has good weather for the fun day. It appears the business manager listserv is operational again. Thus, I thought I would post a 2015-16 estimate, so I did and here they are: Districts: http://www.ode.state.or.us/services/ssf/2015-16-ssf-estimate-as-of-5-5-16-0800-hrs.pdf ADMw Breakouts: http://www.ode.state.or.us/services/ssf/transparency-estimate-5-5-16-0800hrs.pdf ESD Estimates: http://www.ode.state.or.us/services/ssf/esd-15-16-estimate-as-of-5-5-16-0830hrs.pdf May Reconciliation The 2015-16 estimates include the latest possible updates. At this point no more updates to 2015-16 can be made. I will be starting the reconciliation process today and so these really do have to be final. I have double checked to ensure that we don't have any reporting areas like I had with the 2014-15 estimates regarding the Small High school grant and High Cost Disability Grant earlier in the week. Common School Fund The State Land Board approved increasing the distribution of the Common School Fund from the standard 4% to 5%. Thus, the Common School Fund will increase for 2015-16. All of this increase will be paid in the second payment of the Common School Fund which will be made July 2015. Thus, it will be larger than the January payment made earlier this year. Please note the state formula has accounted for the increased Common School Fund distribution. However, the district local revenue estimates are still based on the lower amounts distributed in January. Because the state formula has the increase already as part of the calculations the overall general purpose grant is correctly reflecting the increase. There should not be significant changes to any individual district's revenue in the reconciliation because every district will have the adjustment. 2014-15 I apologize for the reporting errors in the previous 2014-15 estimates. Revised estimates that have those reporting errors fixed will be posted today. Please note that since two estimates are being posted on the same day, you will need to refer to the year of the estimate if you have questions. We try to avoid posting multiple estimates on the same day to avoid confusion, but this time it will need to happen. 2016-17 I will be posting a 2016-17 estimate early next week. This will not be the final 2016-17 estimate before the July payment. However, it will contain all of the revisions made up to yesterday. If, after reviewing the 2016-17 estimate, you would like to make changes, please let me know next week. Thank you, Michael Michael Elliott School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Thu May 5 16:17:36 2016 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Thu, 5 May 2016 23:17:36 +0000 Subject: [Busmgrs] 2014-15 Estimates Message-ID: Dear Business Managers, It is not yet 5:00 so I can still post estimates. I hope everyone will soon be celebrating that marvelous victory of the Mexican army over the French back on this day in 1862. The final estimates for 2014-15 are now available on the web. Districts: http://www.ode.state.or.us/services/ssf/2014-15-ssf-estimate-as-of-5-5-16-1500.pdf ADMw Breakouts: http://www.ode.state.or.us/services/ssf/transparency-estimate-5-5-16-1300-hrs.pdf ESDs: http://www.ode.state.or.us/services/ssf/esd-14-15-estimate-as-of-5-5-16-1500-hrs.pdf This will be the final estimates for 2014-15. Tomorrow begins the reconciliation process so I should have warrants soon. Please note that 2014-15 is the last year where extended ADMw is calculated separately for charter schools before being combined with the regular school extended ADMw. That is occurring even if the estimate does not show each charter school. So if your extended ADMw does not match either of the other numbers on the estimate, that is likely what is happening. For more details you can look in the ADMw breakouts. Thank you for your patience. Please let me know if you have any questions. Michael Michael Elliott School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From michael.s.elliott at state.or.us Tue May 10 10:27:05 2016 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Tue, 10 May 2016 17:27:05 +0000 Subject: [Busmgrs] 2016-17 Estimates Message-ID: Dear Business Managers, The latest 2016-17 estimates have been posted on the web: Districts: http://www.ode.state.or.us/services/ssf/2016-17-ssf-estimate-as-of-5-9-16-1600-hrs.pdf ADMw Breakouts: http://www.ode.state.or.us/services/ssf/transparency-estimate-5-9-16.pdf ESDs: http://www.ode.state.or.us/services/ssf/esd-16-17-estimate-as-of-5-9-16.pdf These estimates include any updates made through last Wednesday. If, after reviewing these estimates, you would like to make changes to 2016-17 please let me know. There will be another estimate for 2016-17 before the July payment. Thank you, Michael Michael Elliott School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From support at battlecam.com Tue May 10 10:30:07 2016 From: support at battlecam.com (BattleCam.com Support) Date: Tue, 10 May 2016 17:30:07 +0000 Subject: [Busmgrs] [BATTLECAM #EKF-610-83398]: 2016-17 Estimates Message-ID: <293d3359a144b62de0d51259813f134b@support.111pix.com> ELLIOTT Michael S - ODE, Thank you for contacting us. This is an automated response confirming the receipt of your ticket. One of our agents will get back to you as soon as possible. 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URL: From michael.s.elliott at state.or.us Fri May 13 15:49:00 2016 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Fri, 13 May 2016 22:49:00 +0000 Subject: [Busmgrs] May 2016 Warrants Message-ID: Dear Business Managers, The warrants for the May 2016 payment have been posted to the web. Districts: http://www.ode.state.or.us/services/ssf/5-15-16-warrants.pdf ESDs: http://www.ode.state.or.us/services/ssf/esd-5-15-16-warrants.pdf This is the last payment for the 2015-16 school year and concludes the reconciliation for the 2014-15 school year. I know this year was a little bumpier than in the past. Thank you all for your patience and quick responses to questions asked as we worked through the payment and reconciliation process. Please let me know if you have any questions. Thank you, Michael Michael Elliott School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: From lillie.gray at state.or.us Mon May 16 16:31:23 2016 From: lillie.gray at state.or.us (GRAY Lillie - ODE) Date: Mon, 16 May 2016 23:31:23 +0000 Subject: [Busmgrs] =?utf-8?q?RFP_-_Seeking_ESD_to_act_as_=E2=80=9CLead_Con?= =?utf-8?q?tractor=E2=80=9D_Assessment_Helpdesk_Services?= Message-ID: Attached are the Q&A?s, Addendum 1 and Attachment C for the RFP Karen Hull sent out on April 28, 2016. If you have any questions are need any additional information please contact Karen at Karen.hull at state.or.us Thanks ? enjoy your week. Lillie Gray, CPPB, OPBC Director of Procurement Services | Office of Finance and Administration | Oregon Department of Education ? 503.947.5647 | 7 503.378.8713 | ? lillie.gray at state.or.us | www.ode.state.or.us ?Oregon Department of Education fostering excellence for every learner.? From: busmgrs [mailto:busmgrs-bounces at listsmart.osl.state.or.us] On Behalf Of GRAY Lillie - ODE Sent: Thursday, April 28, 2016 5:24 PM To: busmgrs at listsmart.osl.state.or.us Subject: [Busmgrs] RFP - Seeking ESD to act as ?Lead Contractor? Assessment Helpdesk Services Importance: High The Oregon Department of Education is releasing this Request for Proposal (RFP) for a qualified Education Service District (ESD) to act as "Lead Contractor" providing Helpdesk Services for accountability testing, date collection and reporting. If you have any questions or need additional information related to this RFP please contact my office. Thank you. Respectfully, Karen L Hull, CPPB, OPBC | Procurement & Contract Specialist | Office of Finance & Administration ______________________________________________________________________________________ Oregon Department of Education | 255 Capitol Street NE | Salem, Oregon 97310 Ph: 503.947.5881 | Fax: 503.378.8713 or 503.378.5156 Email: karen.hull at state.or.us | Web: http://www.ode.state.or.us Messages to and from this e-mail address may be made available to the public under Oregon law Register on ORPIN! Below is a link to the Oregon Procurement Information Network (ORPIN) system where ODE solicitations may be found. Vendors must register to be able to download Notices, Solicitations and to receive Contract Awards. http://orpin.oregon.gov/open.dll/welcome *****CONFIDENTIALITY NOTICE***** This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any attachments from your system. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ODE-2145-16 Questions with Responses .pdf Type: application/pdf Size: 18786 bytes Desc: ODE-2145-16 Questions with Responses .pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ODE-2145-16 Addendum 1.pdf Type: application/pdf Size: 113243 bytes Desc: ODE-2145-16 Addendum 1.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: RFP_Att_C_Information_06_01_15.doc Type: application/msword Size: 72704 bytes Desc: RFP_Att_C_Information_06_01_15.doc URL: From michael.s.elliott at state.or.us Thu May 19 10:30:29 2016 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Thu, 19 May 2016 17:30:29 +0000 Subject: [Busmgrs] Proposed OAR for Technical Assistance Program Message-ID: Dear Business Managers, I wanted to provide everyone with a copy of the proposed OAR for the Technical Assistance Program as part of the Office of School Facilities. This program provides grants to school districts to conduct facilities assessments, long-range facility plans, and seismic assessments. These proposed rules layout the requirements for he assessments as well as the procedures to apply for a grant and how grants will be distributed. The rules will have a first reading before the State Board of Education today. They will have a second reading next month. If you would like to provide comments between the readings for review by ODE, please do so. Thank you, Michael Michael Elliott School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Just TA OAR.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 21623 bytes Desc: Just TA OAR.docx URL: From michael.s.elliott at state.or.us Thu May 19 10:46:10 2016 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Thu, 19 May 2016 17:46:10 +0000 Subject: [Busmgrs] OSCIM Program Grant Agreement Message-ID: Dear Business Managers, Please find attached a copy of the grant agreement that will need to be signed by a district to receive matching funds from the OSCIM Program. I realize that this email is not immediately relevant to all districts. However, as districts consider applying for the OSCIM Program, this grant agreement will be required before funds are disbursed. So I thought it would be good for everyone to see it in its final form. Please note that we are not able to alter the grant agreement. The agreement was written to comply with the statutes and constitutional provisions that govern ODE's sale of state general obligation bonds and has been reviewed by the Department of Justice, Treasury, and ODE's bond counsel. For those districts that were able to pass a bond, congratulations. We will be following up with more information shortly, as well as a copy of the grant agreement. Thank you, Michael Michael Elliott School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OSCIM Program Grant Agreement Final.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 71914 bytes Desc: OSCIM Program Grant Agreement Final.docx URL: