From adam.krein at state.or.us Tue Apr 4 08:01:10 2017 From: adam.krein at state.or.us (KREIN Adam - ODE) Date: Tue, 4 Apr 2017 15:01:10 +0000 Subject: [Busmgrs] 2016-17 Estimate Message-ID: Good Morning Hope everyone had a nice spring break. I have updated the 2016-17 estimate with all of your changes to the Estimate of Membership and Revenue. Thank you very much for communicating with me needed changes so we can have accurate, timely data to insure proper payment to districts. I will be working on the April payment over the next week so please let me know if you have any concerns with the estimate. You can view your estimate here: 2016-17 District Estimate 2016-17 ESD Estimate I know many of you are curious about the Measure 98 dollars and its progress. You can see up to date information here: Measure 98 Have a great week [cid:image006.jpg at 01D27573.A02D0700] Oregon achieves . . . together! Adam Krein State School Fund Coordinator | School Finance and Facilities www.oregon.gov/ode| 255 Capitol Street | Salem, Oregon 97310 503.947.5678 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 3608 bytes Desc: image002.jpg URL: From michael.s.elliott at state.or.us Fri Apr 7 09:06:43 2017 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Fri, 7 Apr 2017 16:06:43 +0000 Subject: [Busmgrs] Technical Assistance Grant Applications Message-ID: Dear Business Managers and Facility Experts, This is to remind everyone that the application deadline for the Technical Assistance Program is Friday April 14th. If you would like to apply for one of these grants, your application must be submitted by 5:00 pm on April 14th. You can find the applications here: http://www.oregon.gov/ode/schools-and-districts/grants/Pages/Office-of-School-Facilities.aspx. Also you can find updated instructions and a map for the seismic applications at that website as well. Please make sure to review the instructions before filling out the applications. We are reviewing the applications as they come in, but if you submit an incomplete or incorrect application and do not correct it by the close of the application period, your application will be rejected. Good luck and thank you for submitting your applications. Michael [cid:image002.jpg at 01D2AF7E.44F9D710] Oregon achieves . . . together! Michael Elliott J.D. School Facilities Coordinator Office of Finance and Administration | Office of School Facilities 503-947-5627 | 503-551-9227 Michael.s.elliott at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 5208 bytes Desc: image002.jpg URL: From adam.krein at state.or.us Tue Apr 11 15:32:37 2017 From: adam.krein at state.or.us (KREIN Adam - ODE) Date: Tue, 11 Apr 2017 22:32:37 +0000 Subject: [Busmgrs] April 2017 payment Message-ID: Good Afternoon Spring break was an excellent reminder I was supposed to get into shape before spring...oh well. Here is the state school fund payment for April 2017 as well as a picture I took of the Capital and cherry blossoms. Thank you everyone for your hard work and helping me get accurate estimates submitted. We are currently working on the High Cost Disability grant, small high school correction, IEP cap waiver, special education child count data and finalizing transportation costs. If you have any concerns and need to correct data for your 2015-16 or 2016-17 school years prior to reconciling please contact me immediately. I will be rebalancing the State School Fund and posting estimates in the next couple weeks. April 2017 District payment statements April 2017 ESD payment statements [cid:dd1187d0-494e-4b8d-8cab-f26b71c57db3 at namprd04.prod.outlook.com] Thank you [cid:image006.jpg at 01D27573.A02D0700] Oregon achieves . . . together! Adam Krein State School Fund Coordinator | School Finance and Facilities www.oregon.gov/ode| 255 Capitol Street | Salem, Oregon 97310 503.947.5678 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 140433 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 3608 bytes Desc: image006.jpg URL: From adam.krein at state.or.us Wed Apr 12 12:58:37 2017 From: adam.krein at state.or.us (KREIN Adam - ODE) Date: Wed, 12 Apr 2017 19:58:37 +0000 Subject: [Busmgrs] 2015-16 High Cost Disability grant Message-ID: Good Morning Afternoon We have completed the calculations for reconciling the 2015-16 High Cost Disability (HCD) Grant and posted the results to the website: 2015-16 HCD Grant This report shows the amount originally distributed in your State School Fund (SSF) payments in May 2016, based on your estimates, and we're now reconciling with actual costs reported in the 2015-16 HCD data collection. This collection closed March 6, 2017, and thank you again for your timely responses. The reconciled HCD payments will be made in your May 2017 SSF payment. As you will see in the report, for the 2015-16 school year the amount in the grant increased from $18 million to $35 million, which increased the rate of reimbursement from .32? on the dollar for the 2014-15 school year to a preliminary estimate of .69? on the dollar for the 2015-16 school year. Now that we have actual costs, the rate has dropped to .53? for 2015-16. This is due to the increased number of students that qualified and the total amount of allowable expenses. Please review the report and let me know if you have any questions or concerns. Thank you [cid:image006.jpg at 01D27573.A02D0700] Oregon achieves . . . together! Adam Krein State School Fund Coordinator | School Finance and Facilities www.oregon.gov/ode| 255 Capitol Street | Salem, Oregon 97310 503.947.5678 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 3608 bytes Desc: image003.jpg URL: From mari.johnson at state.or.us Thu Apr 13 11:23:20 2017 From: mari.johnson at state.or.us (JOHNSON Mari - ODE) Date: Thu, 13 Apr 2017 18:23:20 +0000 Subject: [Busmgrs] Budget Training Webinar - April 20, 2017 Message-ID: Good morning Everyone, The Budget Training Webinar for building your 2017-18 budget is scheduled for Thursday, April 20th, at 2:00 p.m. I'll send an email reminder next week with the links for the handout and connection to GoToMeeting. In the interim, you may find the following links of help: 1. Chronological Events to Consider in Building Budget and Election Calendars for FY 17_18 http://www.oregon.gov/ode/schools-and-districts/grants/Pages/Financial-Budgeting-and-Accounting.aspx. 2. Department of Revenue Forms https://www.oregon.gov/DOR/forms/Pages/default.aspx (scroll down to 'Local budget' section) And finally, please be sure you are using the 2016 edition of the Program Budgeting and Accounting Manual (PBAM) to code your 2017-18 budget. I am just an email or phone call away, if you have any questions. Thank you for all you do!! Happy budget season, Mari Sue Oregon achieves . . . together! Mari Sue Johnson Fiscal Reporting Analyst Finance & Administration | School Finance Unit 503-947-5883 mari.johnson at state.or.us| www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Picture (Device Independent Bitmap) 1.jpg Type: image/jpeg Size: 5731 bytes Desc: Picture (Device Independent Bitmap) 1.jpg URL: From mari.johnson at state.or.us Wed Apr 19 15:36:56 2017 From: mari.johnson at state.or.us (JOHNSON Mari - ODE) Date: Wed, 19 Apr 2017 22:36:56 +0000 Subject: [Busmgrs] Budget Training Webinar - April 20, 2017 In-Reply-To: References: Message-ID: Good afternoon, The 2017-18 Budget Training Webinar is scheduled for tomorrow, April 20th, at 2:00 p.m. Following are the links to get you connected: Handouts (presentation in both PowerPoint and PDF formats): https://district.ode.state.or.us/search/page/?id=257 GoToMeeting: https://global.gotomeeting.com/join/420340613 - Access Code: 420-340-613 You may join the meeting from your computer, tablet or smartphone. You may also dial in using your phone. United States (Toll Free): 1 877 568 4106 United States: +1 (224) 501-3217 I anticipate the presentation will take about 45 minutes. For those unable to attend tomorrow, an audio version will be posted by early next week. Please be sure you are using the 2016 PBAM to build your 2017-18 budget. And, please let me know if you have any questions. Your hard work does not go unnoticed. Thank you! Mari Sue Oregon achieves . . . together! Mari Sue Johnson Fiscal Reporting Analyst Finance & Administration | School Finance Unit 503-947-5883 mari.johnson at state.or.us| www.oregon.gov/ode _____________________________________________ From: JOHNSON Mari - ODE Sent: Thursday, April 13, 2017 11:23 AM To: busmgrs at listsmart.osl.state.or.us Cc: JOHNSON Mari - ODE Subject: Budget Training Webinar - April 20, 2017 Good morning Everyone, The Budget Training Webinar for building your 2017-18 budget is scheduled for Thursday, April 20th, at 2:00 p.m. I'll send an email reminder next week with the links for the handout and connection to GoToMeeting. In the interim, you may find the following links of help: 1. Chronological Events to Consider in Building Budget and Election Calendars for FY 17_18 http://www.oregon.gov/ode/schools-and-districts/grants/Pages/Financial-Budgeting-and-Accounting.aspx. 2. Department of Revenue Forms https://www.oregon.gov/DOR/forms/Pages/default.aspx (scroll down to 'Local budget' section) And finally, please be sure you are using the 2016 edition of the Program Budgeting and Accounting Manual (PBAM) to code your 2017-18 budget. I am just an email or phone call away, if you have any questions. Thank you for all you do!! Happy budget season, Mari Sue Oregon achieves . . . together! Mari Sue Johnson Fiscal Reporting Analyst Finance & Administration | School Finance Unit 503-947-5883 mari.johnson at state.or.us| www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: Picture (Device Independent Bitmap) 2.jpg Type: image/jpeg Size: 5192 bytes Desc: Picture (Device Independent Bitmap) 2.jpg URL: From michael.wiltfong at state.or.us Tue Apr 25 11:45:04 2017 From: michael.wiltfong at state.or.us (WILTFONG Michael - ODE) Date: Tue, 25 Apr 2017 18:45:04 +0000 Subject: [Busmgrs] A message from Sarah Drinkwater: DEQ Public Meeting Announcement for VW settlement and More Message-ID: The following message is being sent on behalf of: Sarah Drinkwater, Ph.D. Assistant Superintendent Office of Student Services April 24, 2017 Oregon DEQ Public Meetings: Oregon Department of Environmental Quality (DEQ) has posted a draft outline for use of the Volkswagen Environmental Mitigation Funds on their VW Diesel Settlement webpage, and has opened a period for public comment on the elements of the proposed plan. This current proposed plan reserves approximately $18 million to replace older diesel school buses as a step to meet the goal of reducing risk to vulnerable populations, specifically children. Once Oregon is accepted as a Beneficiary by the Trustee, the state will have 90 days to submit a proposed plan to the Trustee. DEQ anticipates another round of public review for the proposed plan at that time. DEQ has two public meetings scheduled for the current draft on April 26, 2017 at 1:30 pm and 6:30 pm. April 26, 2017, 1:30 pm State Office Building Conference Room 1-B 800 NE Oregon Street Portland, Oregon April 26, 2017, 6:30 pm Oregon DEQ Headquarters 6th Floor Conference Rooms 700 NE Multnomah Street Portland, Oregon Both meetings will also be webcast: Audio call: (877) 402-9753 Access Code: 3360031 Web conference URL: http://www.connectmeeting.att.com Meeting Number: 877-402-9753 Access Code: 3360031 Public comments regarding the draft plan should be sent to ORVWMP at deq.state.or.us before 5:00pm on May 19, 2017. Ontario Workshop Update: The Ontario Workshop has been rescheduled and the date has been confirmed. It will be held on May 4, 8:00 - 12:00 at the Four Rivers Cultural Center, in the Medical Art Room, which is located at 676 SW 5th Ave. If you have not already registered and you are interested in attending, please contact Lorenda Bayley at (503) 947-5902 or lorenda.bayley at ode.state.or.us by May 1. Stop Arm Violation Reports: Please remember to submit your reports to buslicense at ode.state.or.us by this Friday, April 28. Spring Bus Driver Training Reports: We plan on sending out training reports in the second week of May. All training submitted by May 5, will be included in these reports. [cid:image002.jpg at 01D2BCE4.2F8E0E50] Oregon achieves . . . together! T.J. Crockett Program Analyst Pupil Transportation &Fingerprinting | Office of Student Services (503) 947-5724 | Fax: (503) 378-5156 tj.crockett at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 5300 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: VW Settlement Fact Sheet.pdf Type: application/pdf Size: 287755 bytes Desc: VW Settlement Fact Sheet.pdf URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: From adam.krein at state.or.us Fri Apr 28 15:02:59 2017 From: adam.krein at state.or.us (KREIN Adam - ODE) Date: Fri, 28 Apr 2017 22:02:59 +0000 Subject: [Busmgrs] 2015-16 SSF Estimate Message-ID: Hello Everyone Thank you for your patience while we are preparing for the May reconciliation. There is a lot of data being brought in and analyzed so I appreciate all your hard work and communication with me over the past few weeks. I have updated the 2015-16 estimate with the following data: * Transportation grant information * Small high school grant * High cost disability reconciliation * Small school corrections We still have some refinements to do and if necessary will post another estimate prior to the reconciliation payment. Also, I will soon have an updated 2016-17 estimate posted for your review. Please take the time to thoroughly review your estimates and ADMw breakout document and let me know if you have any questions or concerns. District 2015-16 estimate ADMw Breakout ESD 2015-16 estimate Thank you and have a nice weekend. [cid:image006.jpg at 01D27573.A02D0700] Oregon achieves . . . together! Adam Krein State School Fund Coordinator | School Finance and Facilities www.oregon.gov/ode| 255 Capitol Street | Salem, Oregon 97310 503.947.5678 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 3608 bytes Desc: image002.jpg URL: From cj.roberts at glide.k12.or.us Fri Apr 28 15:35:03 2017 From: cj.roberts at glide.k12.or.us (CJ Roberts) Date: Fri, 28 Apr 2017 22:35:03 +0000 Subject: [Busmgrs] 2015-16 SSF Estimate In-Reply-To: References: Message-ID: I do not believe our depreciation numbers are correct, according to our records the bus depreciation should be $77,084 (the estimate shows $55,496), and our bus garage remodel was not added. I have attached our report that was sent in. Can you please let me know what the difference is? Our district number is 1992. Thank you, C.J. Roberts Business Manager Glide School District #12 301 Glide Loop Drive Glide, OR 97443 541-496-3521 cj.roberts at glide.k12.or.us From: busmgrs [mailto:busmgrs-bounces at listsmart.osl.state.or.us] On Behalf Of KREIN Adam - ODE Sent: Friday, April 28, 2017 3:03 PM To: 'busmgrs at listsmart.osl.state.or.us' Cc: WILTFONG Michael - ODE Subject: [Busmgrs] 2015-16 SSF Estimate Hello Everyone Thank you for your patience while we are preparing for the May reconciliation. There is a lot of data being brought in and analyzed so I appreciate all your hard work and communication with me over the past few weeks. I have updated the 2015-16 estimate with the following data: * Transportation grant information * Small high school grant * High cost disability reconciliation * Small school corrections We still have some refinements to do and if necessary will post another estimate prior to the reconciliation payment. Also, I will soon have an updated 2016-17 estimate posted for your review. Please take the time to thoroughly review your estimates and ADMw breakout document and let me know if you have any questions or concerns. District 2015-16 estimate ADMw Breakout ESD 2015-16 estimate Thank you and have a nice weekend. [cid:image006.jpg at 01D27573.A02D0700] Oregon achieves . . . together! Adam Krein State School Fund Coordinator | School Finance and Facilities www.oregon.gov/ode| 255 Capitol Street | Salem, Oregon 97310 503.947.5678 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 3608 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Depreciation Report 2015-16.pdf Type: application/pdf Size: 44133 bytes Desc: Depreciation Report 2015-16.pdf URL: From cj.roberts at glide.k12.or.us Fri Apr 28 15:44:47 2017 From: cj.roberts at glide.k12.or.us (CJ Roberts) Date: Fri, 28 Apr 2017 22:44:47 +0000 Subject: [Busmgrs] Recall: 2015-16 SSF Estimate Message-ID: CJ Roberts would like to recall the message, "[Busmgrs] 2015-16 SSF Estimate". From prufo at blachly.k12.or.us Fri Apr 28 16:07:20 2017 From: prufo at blachly.k12.or.us (Pat Rufo) Date: Fri, 28 Apr 2017 16:07:20 -0700 Subject: [Busmgrs] Recall: 2015-16 SSF Estimate In-Reply-To: References: Message-ID: <027601d2c074$30ae3bf0$920ab3d0$@blachly.k12.or.us> Pat Rufo would also like to recall the estimate. Depreciation is clearly not correct, nor is the Non-Reimburseable amount. Pat Rufo Business Manager Blachly School District -----Original Message----- From: busmgrs [mailto:busmgrs-bounces at listsmart.osl.state.or.us] On Behalf Of CJ Roberts Sent: Friday, April 28, 2017 3:45 PM To: KREIN Adam - ODE ; 'busmgrs at listsmart.osl.state.or.us' Cc: WILTFONG Michael - ODE Subject: [Busmgrs] Recall: 2015-16 SSF Estimate CJ Roberts would like to recall the message, "[Busmgrs] 2015-16 SSF Estimate". _____________________________________________________ busmgrs mailing list busmgrs at listsmart.osl.state.or.us http://listsmart.osl.state.or.us/mailman/listinfo/busmgrs Hosted by the Oregon State Library. The Library is not responsible for content. Questions related to message content should be directed to list owner(s) or the sender of the message, by phone or email. Technical questions? Call 503-378-8800. From melsnessj at lakeview.k12.or.us Fri Apr 28 16:08:05 2017 From: melsnessj at lakeview.k12.or.us (Melsness, Janet) Date: Fri, 28 Apr 2017 16:08:05 -0700 Subject: [Busmgrs] Recall: 2015-16 SSF Estimate In-Reply-To: <027601d2c074$30ae3bf0$920ab3d0$@blachly.k12.or.us> References: <027601d2c074$30ae3bf0$920ab3d0$@blachly.k12.or.us> Message-ID: I concur...LCSD#7 is not correct either Thank you, Janet Melsness On Fri, Apr 28, 2017 at 4:07 PM, Pat Rufo wrote: > Pat Rufo would also like to recall the estimate. Depreciation is clearly > not correct, nor is the Non-Reimburseable amount. > > Pat Rufo > Business Manager > Blachly School District > > > -----Original Message----- > From: busmgrs [mailto:busmgrs-bounces at listsmart.osl.state.or.us] On Behalf > Of CJ Roberts > Sent: Friday, April 28, 2017 3:45 PM > To: KREIN Adam - ODE ; > 'busmgrs at listsmart.osl.state.or.us' > Cc: WILTFONG Michael - ODE > Subject: [Busmgrs] Recall: 2015-16 SSF Estimate > > CJ Roberts would like to recall the message, "[Busmgrs] 2015-16 SSF > Estimate". > _____________________________________________________ > busmgrs mailing list > busmgrs at listsmart.osl.state.or.us > http://listsmart.osl.state.or.us/mailman/listinfo/busmgrs > Hosted by the Oregon State Library. The Library is not responsible for > content. > Questions related to message content should be directed to list owner(s) or > the sender of the message, by phone or email. > Technical questions? Call 503-378-8800. > > _____________________________________________________ > busmgrs mailing list > busmgrs at listsmart.osl.state.or.us > http://listsmart.osl.state.or.us/mailman/listinfo/busmgrs > Hosted by the Oregon State Library. The Library is not responsible for > content. > Questions related to message content should be directed to list owner(s) > or the sender of the message, by phone or email. > Technical questions? Call 503-378-8800. > -- Janet Melsness Business Manager 1341 South 1st Lakeview, OR 97630 541-947-3347 ext 523 541-947-3386 (Fax) -------------- next part -------------- An HTML attachment was scrubbed... URL: From Pam.Strutz at harrisburg.k12.or.us Fri Apr 28 16:19:01 2017 From: Pam.Strutz at harrisburg.k12.or.us (Pam Strutz) Date: Fri, 28 Apr 2017 23:19:01 +0000 Subject: [Busmgrs] Recall: 2015-16 SSF Estimate In-Reply-To: <027601d2c074$30ae3bf0$920ab3d0$@blachly.k12.or.us> References: <027601d2c074$30ae3bf0$920ab3d0$@blachly.k12.or.us> Message-ID: <7A961E8787E67D45B7BB03E8045BAB9E8AA89E32@LBLMAIL1.lbl.lblesd.k12.or.us> Harrisburg as well. Bus depreciation and non-reimbursable amounts are not correct. Pam Strutz Harrisburg School District 7 Phone (541) 995-6626 x364 -----Original Message----- From: busmgrs [mailto:busmgrs-bounces at listsmart.osl.state.or.us] On Behalf Of Pat Rufo Sent: Friday, April 28, 2017 4:07 PM To: 'CJ Roberts' ; 'KREIN Adam - ODE' ; busmgrs at listsmart.osl.state.or.us Cc: 'WILTFONG Michael - ODE' Subject: Re: [Busmgrs] Recall: 2015-16 SSF Estimate Pat Rufo would also like to recall the estimate. Depreciation is clearly not correct, nor is the Non-Reimburseable amount. Pat Rufo Business Manager Blachly School District -----Original Message----- From: busmgrs [mailto:busmgrs-bounces at listsmart.osl.state.or.us] On Behalf Of CJ Roberts Sent: Friday, April 28, 2017 3:45 PM To: KREIN Adam - ODE ; 'busmgrs at listsmart.osl.state.or.us' Cc: WILTFONG Michael - ODE Subject: [Busmgrs] Recall: 2015-16 SSF Estimate CJ Roberts would like to recall the message, "[Busmgrs] 2015-16 SSF Estimate". _____________________________________________________ busmgrs mailing list busmgrs at listsmart.osl.state.or.us http://listsmart.osl.state.or.us/mailman/listinfo/busmgrs Hosted by the Oregon State Library. The Library is not responsible for content. Questions related to message content should be directed to list owner(s) or the sender of the message, by phone or email. Technical questions? Call 503-378-8800. _____________________________________________________ busmgrs mailing list busmgrs at listsmart.osl.state.or.us http://listsmart.osl.state.or.us/mailman/listinfo/busmgrs Hosted by the Oregon State Library. The Library is not responsible for content. Questions related to message content should be directed to list owner(s) or the sender of the message, by phone or email. Technical questions? Call 503-378-8800.