From mari.johnson at state.or.us Tue Jan 2 15:42:40 2018 From: mari.johnson at state.or.us (JOHNSON Mari - ODE) Date: Tue, 2 Jan 2018 23:42:40 +0000 Subject: [Busmgrs] Paper Audit Submission Update Message-ID: Greetings All, Listed below is the status of the 2016-17 paper audit submission that closes today at 5:00 p.m. For those trying to hand delivery copies, please know that our elevators close at 5:15 p.m. Of the 216 audits due, 188 have been submitted and 28 are outstanding. Of the 28 outstanding, six districts have informed me their submissions will be late. The list is sorted alphabetical by county with the school districts first, followed by the ESDs. The green identifies outstanding audits. Please contact me at 503-947-5883 or mari.johnson at state.or.u with any questions or concerns. Audit Check In List 2016-17 Date Inst Rec'd County District ID Paper BAKER Baker 5J 1894 12/26/17 BAKER Burnt River 30J 1896 09/27/17 BAKER Huntington 16J 1895 12/26/17 BAKER Pine-Eagle 61 1897 01/02/18 BENTON Alsea 7J 1899 12/27/17 BENTON Corvallis 509J 1901 12/27/17 BENTON Monroe 1J 1898 01/02/18 BENTON Philomath 17J 1900 12/27/17 CLACKAMAS Canby 86 1929 12/15/17 CLACKAMAS Colton 53 1927 12/28/17 CLACKAMAS Estacada 108 1930 12/29/17 CLACKAMAS Gladstone 115 1931 12/26/17 CLACKAMAS Lake Oswego 7J 1923 CLACKAMAS Molalla River 35 1925 11/20/17 CLACKAMAS North Clackamas 12 1924 12/29/17 CLACKAMAS Oregon City 62 1928 12/21/17 CLACKAMAS Oregon Trail 46 1926 CLACKAMAS West Linn 3J 1922 CLATSOP Astoria 1 1933 01/02/18 CLATSOP Jewell 8 1934 10/31/17 CLATSOP Knappa 4 2262 01/02/18 CLATSOP Seaside 10 1935 01/02/18 CLATSOP Warrenton-Hammond 30 1936 12/28/17 COLUMBIA Clatskanie 6J 1945 10/31/17 COLUMBIA Rainier 13 1946 01/02/18 COLUMBIA Scappoose 1J 1944 12/15/17 COLUMBIA St. Helens 502 1948 COLUMBIA Vernonia 47J 1947 12/15/17 COOS Bandon 54 1969 12/14/17 COOS Coos Bay 9 1965 12/19/17 COOS Coquille 8 1964 12/29/17 COOS Myrtle Point 41 1968 11/21/17 COOS North Bend 13 1966 12/14/17 COOS Powers 31 1967 12/29/17 CROOK Crook CU 1970 11/20/17 CURRY Brookings-Harbor 17 1974 12/28/17 CURRY Central Curry 1 1972 12/27/17 CURRY Port Orford-Langlois 2J 1973 DESCHUTES Bend-LaPine 1 1976 12/27/17 DESCHUTES Redmond 2J 1977 12/22/17 DESCHUTES Sisters 6 1978 DOUGLAS Camas Valley 21 1995 12/14/17 DOUGLAS Days Creek 15 1993 11/21/17 DOUGLAS Elkton 34 1998 12/07/17 DOUGLAS Glendale 77 2000 12/14/17 DOUGLAS Glide 12 1992 12/29/17 DOUGLAS North Douglas 22 1996 12/20/17 DOUGLAS Oakland 1 1990 DOUGLAS Reedsport 105 2001 12/29/17 DOUGLAS Riddle 70 1999 01/02/18 DOUGLAS Roseburg 4 1991 12/26/17 DOUGLAS South Umpqua 19 Myrtle Creek** 1994 12/29/17 DOUGLAS Sutherlin 130 2003 12/22/17 DOUGLAS Winston-Dillard 116 2002 12/18/17 DOUGLAS Yoncalla 32 1997 11/21/17 GILLIAM Arlington 3 2005 GILLIAM Condon 25J 2006 09/27/17 GRANT Dayville 16J 2011 12/15/17 GRANT John Day 3 2008 01/02/18 GRANT Long Creek 17 2012 01/02/18 GRANT Monument 8 2010 12/27/17 GRANT Prairie City 4 2009 12/27/17 HARNEY Burns/Harney Co 3 2014 12/22/17 HARNEY Crane 4 2015 01/02/18 HARNEY Crane UH 1J 2023 01/02/18 HARNEY Diamond 7 2017 01/02/18 HARNEY Double O 28 2021 01/02/18 HARNEY Drewsey 13 2019 01/02/18 HARNEY Frenchglen 16 2020 HARNEY Pine Creek 5 2016 01/02/18 HARNEY South Harney 33 2022 12/22/17 HARNEY Suntex 10 2018 01/02/18 HOOD RIVER Hood River 1 2024 12/26/17 JACKSON Ashland 5 2041 12/26/17 JACKSON Butte Falls 91 2046 12/14/17 JACKSON Central Point 6 2042 12/29/17 JACKSON Eagle Point 9 2043 12/22/17 JACKSON Medford 549 2048 10/23/17 JACKSON Phoenix-Talent 4 2039 12/21/17 JACKSON Pinehurst 94 2047 11/29/17 JACKSON Prospect 59 2045 11/27/17 JACKSON Rogue River 35 2044 12/26/17 JEFFERSON Ashwood 8 2051 12/27/17 JEFFERSON Black Butte 41 2052 12/27/17 JEFFERSON Culver 4 2050 12/18/17 JEFFERSON Jefferson Co 509J Madras 2053 10/20/17 JOSEPHINE Grants Pass 7 2054 JOSEPHINE Josephine CU/Three Rivers 2055 12/26/17 KLAMATH Klamath Cu 2057 12/28/17 KLAMATH Klamath Falls 1 2056 01/02/18 LAKE Adel 21 2063 01/02/18 LAKE Lakeview 7 2059 01/02/18 LAKE North Lake 14 2061 01/02/18 LAKE Paisley 11 2060 01/02/18 LAKE Plush 18 2062 01/02/18 LANE Bethel 52 2088 12/22/17 LANE Blachly 90 2095 11/30/17 LANE Creswell 40 2086 LANE Crow-Applegate-Lorane 66 2089 12/04/17 LANE Eugene 4J 2082 LANE Fern Ridge 28J 2084 01/02/18 LANE Junction City 69 2091 LANE Lowell 71 2092 12/27/17 LANE Mapleton 32 2085 LANE Marcola 79J 2094 12/04/17 LANE McKenzie 68 2090 12/12/17 LANE Oakridge 76 2093 LANE Pleasant Hill 1 2081 LANE Siuslaw 97J 2096 01/02/18 LANE South Lane 45J 2087 LANE Springfield 19 2083 12/15/17 LINCOLN Lincoln CU 2097 12/26/17 LINN Central Linn 552 2105 12/22/17 LINN Greater Albany 8J 2100 LINN Harrisburg 7J 2099 01/02/18 LINN Lebanon Community 9 2101 12/27/17 LINN Santiam Canyon 129J 2104 12/15/17 LINN Scio 95 2103 12/26/17 LINN Sweet Home 55 2102 MALHEUR Adrian 61 2113 11/16/17 MALHEUR Annex 29 2111 01/02/18 MALHEUR Arock 81 2115 12/26/17 MALHEUR Harper 66 2114 12/26/17 MALHEUR Jordan Valley 3 2107 10/19/17 MALHEUR Juntura 12 2109 12/26/17 MALHEUR Malheur County 51/McDermitt 2112 MALHEUR Nyssa 26 2110 12/29/17 MALHEUR Ontario 8 2108 01/02/18 MALHEUR Vale 84 2116 01/02/18 MARION Cascade 5 2139 12/29/17 MARION Gervais 1 2137 11/29/17 MARION Jefferson 14J 2140 12/22/17 MARION Mt. Angel 91 2145 12/11/17 MARION North Marion 15 2141 12/13/17 MARION North Santiam 29 2143 MARION Salem/Keizer 24J 2142 12/28/17 MARION Silver Falls 4 2138 01/02/18 MARION St. Paul 45 2144 12/28/17 MARION Woodburn 103 2146 12/28/17 MORROW Ione 3997 01/02/18 MORROW Morrow 1 2147 12/26/17 MULTNOMAH Centennial 28J 2185 12/26/17 MULTNOMAH Corbett 39 2186 MULTNOMAH David Douglas 40 2187 12/14/17 MULTNOMAH Gresham-Barlow 10 2183 12/04/17 MULTNOMAH Parkrose 3 2181 12/11/17 MULTNOMAH Portland 1J 2180 12/28/17 MULTNOMAH Reynolds 7 2182 01/02/18 MULTNOMAH Riverdale 51J 2188 POLK Central 13J 2191 12/29/17 POLK Dallas 2 2190 01/02/18 POLK Falls City 57 2193 12/18/17 POLK Perrydale 21 2192 12/07/17 SHERMAN Sherman 1 2195 12/28/17 TILLAMOOK Neah-Kah-Nie 56 2198 12/27/17 TILLAMOOK Nestucca Valley 101 2199 10/31/17 TILLAMOOK Tillamook 9 2197 12/27/17 UMATILLA Athena-Weston 29RJ 2208 01/02/18 UMATILLA Echo 5 2203 01/02/18 UMATILLA Helix 1 2201 01/02/18 UMATILLA Hermiston 8R 2206 12/13/17 UMATILLA Milton-Freewater 7 2205 01/02/18 UMATILLA Pendleton 16 2207 12/13/17 UMATILLA Pilot Rock 2 2202 01/02/18 UMATILLA Stanfield 61 2209 01/02/18 UMATILLA Ukiah 80 2210 01/02/18 UMATILLA Umatilla 6 2204 01/02/18 UNION Cove 15 2216 12/22/17 UNION Elgin 23 2217 11/13/17 UNION Imbler 11 2215 09/09/17 UNION La Grande 1 2212 12/20/17 UNION North Powder 8J 2214 01/02/18 UNION Union 5 2213 01/02/18 WALLOWA Enterprise 21 2221 10/16/17 WALLOWA Joseph 6 2219 10/16/17 WALLOWA Troy 54 2222 10/16/17 WALLOWA Wallowa 12 2220 10/16/17 WASCO Dufur 29 2229 11/20/17 WASCO North Wasco 21 4131 12/20/17 WASCO South Wasco Co 1 2225 01/02/18 WASHINGTON Banks 13 2240 11/27/17 WASHINGTON Beaverton 48J 2243 12/18/17 WASHINGTON Forest Grove 15 2241 12/28/17 WASHINGTON Gaston 511J 2245 01/02/18 WASHINGTON Hillsboro 1 2239 12/19/17 WASHINGTON Sherwood 88J 2244 12/11/17 WASHINGTON Tigard Tualatin 23J 2242 12/22/17 WHEELER Fossil 21J 2248 12/18/17 WHEELER Mitchell 55 2249 12/07/17 WHEELER Spray 1 2247 12/12/17 YAMHILL Amity 4J 2252 YAMHILL Dayton 8 2253 01/02/18 YAMHILL McMinnville 40 2256 12/29/17 YAMHILL Newberg 29J 2254 12/19/17 YAMHILL Sheridan 48J 2257 12/27/17 YAMHILL Willamina 30J 2255 12/28/17 YAMHILL Yamhill-Carlton 1 2251 CLACKAMAS ESD 1902 12/28/17 Clatsop, Columbia, Tillamook, Washington Northwest Regional ESD** 2230 Coos, Curry, Western Douglas counties South Coast ESD 1949 01/02/18 Crook Deschutes High Desert ESD 1975 12/18/17 DOUGLAS ESD 1980 12/14/17 Gilliam, Sherman, Wheeler North Central ESD 2004 GRANT ESD 2007 01/02/18 HARNEY ESD 2013 01/02/18 JACKSON, JOSEPHINE & KLAMATH Southern Oregon ESD 2025 12/01/17 JEFFERSON ESD 2049 LAKE ESD 2058 01/02/18 LANE ESD 2064 12/07/17 Linn Benton Lincoln ESD 2098 12/26/17 MALHEUR ESD 2106 01/02/18 Marion, Polk & Yamhill Willamette Regional 2117 12/08/17 MULTNOMAH ESD 2148 12/06/17 Umatilla Morrow ESD (Intermountain) 2200 12/26/17 Wasco, Hood River Columbia Gorge ESD 2223 12/29/17 WALLOWA Region 18 2218 10/17/17 [cid:image002.jpg at 01D383E0.51740FB0] Oregon achieves . . . together! Mari Sue Johnson Financial Reporting Analyst School Finance | Office of Finance and Administration 503-947-5883 mari.johnson at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 5301 bytes Desc: image002.jpg URL: From michael.s.elliott at state.or.us Mon Jan 8 15:47:13 2018 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Mon, 8 Jan 2018 23:47:13 +0000 Subject: [Busmgrs] Updates to Buildings Collection Message-ID: Dear Business Managers, Dear Facilities Experts, The 2017-18 Building Collection has been open since December 14th, 2017. We have received a number of submissions and look forward to receiving the balance over the next few weeks. Please remember the collection submission deadline is January 22, 2018. Several districts have raised concerns with our instructions on the "Total Yearly Maintenance Cost" field. There was concern that the current instructions create a lot of work that may not provide accurate and reasonable data. After reviewing the instructions, we would like to provide clarification. The value for this field should equal Expense Code: 2540 Operation and Maintenance of Plant Services, and the period of record for this expense should be FY2016-17. Previously, we also asked for code 322 across all functions in addition to Expense Code: 2540. After review, we determined that Expense Code: 2540 alone provides a better comparative figure. Code 2540 is what is reported to ODE by the districts and allows for comparison across schools and districts with figures that can be cross checked at the district level for accuracy. Thank you for making this adjustment and please contact us if you have any questions. We would also like to remind you that records rolled forward from last year, 2016-17, do not require reformatting of the Building Number ID field. The Office of School Facilities will make adjustments to this field for the districts after the roll forward is complete. We appreciate the time you put into completing this collection for your district. Please contact us if you have any questions, we are eager to assist you in completing your submission. Sincerely, Michael Lammers Program Analyst, Office of School Facilities 503-947-5968 [cid:image003.jpg at 01D31115.819753C0] Oregon achieves . . . together! Michael Elliott School Facilities Coordinator Office of Finance and Administration | Office of School Facilities 503-947-5627 | 503-551-9227 Michael.s.elliott at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5209 bytes Desc: image001.jpg URL: From adam.krein at state.or.us Thu Jan 11 09:03:33 2018 From: adam.krein at state.or.us (KREIN Adam - ODE) Date: Thu, 11 Jan 2018 17:03:33 +0000 Subject: [Busmgrs] Facility Grant 17-18 Message-ID: Good Afternoon I hope everyone is having a great week and is getting back into the groove of five day work weeks. The facility grant, which is a sub grant of the State School Fund, provides funding to schools that have already constructed new classroom space. New classroom space is defined as a new building, a new addition, a new school, a portable (pre-manufactured structure) or remodeled space that has not been used as a classroom for the past five years. The grant gives a maximum of 8% of the costs of constructing the new classroom space back to the district. The district can use these funds for any costs that are not new capital construction costs. Districts can apply for the grant once they have occupied the building for at least half a year. You can apply for the grant the year in which the building first qualifies and the year immediately after that. Applications are currently open for submission and are due by February 15th. The grant, which will be $9 million prorated for the 2017-19 biennium, is essentially paid out over the biennium. That means the first year, ODE is estimating what percentage will be the final reimbursement rate for the grant. Because of this, ODE tends to estimate low so that when the grant is finalized in the next year, all districts receive funding rather than funding being removed from districts in the first year. For the 2015-17 biennium when the grant was at $12.5 million, ODE estimated the facility grant paying districts an amount equal to 3.5% of their eligible construction costs. We don't yet know what the final amounts will be for this biennium. Please contact me if you have any questions or concerns. thanks [cid:image003.jpg at 01D38898.441AF420] Oregon achieves . . . together! Adam Krein State School Fund Coordinator OFA | School Finance 503-947-5678 Adam.krein at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 5301 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: facilitygrantapp-form 2017-18.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 30162 bytes Desc: facilitygrantapp-form 2017-18.docx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Facility_Grant_Instructions_for_2017-19.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 30351 bytes Desc: Facility_Grant_Instructions_for_2017-19.docx URL: From michael.s.elliott at state.or.us Thu Jan 11 15:56:07 2018 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Thu, 11 Jan 2018 23:56:07 +0000 Subject: [Busmgrs] Application for Green Ribbon School Award Message-ID: Dear Business Managers, The U.S. Department of Education Green Ribbon Schools honors America's public and private elementary, middle and high schools for their efforts toward improving student health, achievement and reducing their environmental impact. Parents, students, staff and governments at federal, state and local levels recognize schools receiving a Green Ribbon Schools award as exemplary models of achievement in sustainability, health, and environmental education. This is a wonderful opportunity for Oregon schools to showcase increased energy cost savings, enhanced critical thinking skills of students, improved student performance, reduced behavioral problems, and increased student engagement, particularly in science, technology, engineering and mathematics (STEM) subjects. Any public or private Oregon school can apply to be considered for this award. Applications can be for a single school or for an entire district. In some cases, you may want to highlight a single school, in other cases you may want to celebrate district-wide accomplishments. Select the application form (attached) that is right for you. The due date for applications is Friday, February 23, 2018. All applications will be reviewed by the Oregon Department of Education and up to five will be selected to move forward to the US Department of Education for recognition. Applications should be forwarded to michael.lammers at ode.state.or.us. Any questions about the program or the application and review process should be directed to Michael Lammers at 503-947-5968. While the award confers no federal funds, winners of the Green Ribbon may experience national and local press coverage, re-energized staff and parents, enhanced community support, increased application rates, and increased opportunities for private financial assistance. Winners will be invited to participate in national recognition ceremonies next Fall in Washington, D.C. Please find attached: 1) Description of the Green Ribbon Schools initiative and requirements for Oregon 2) 2018 Application form for K-12 Schools 3) 2018 Application form for School Districts We look forward to helping you showcase your schools and districts. Good luck and, Go Green! Michael [cid:image003.jpg at 01D31115.819753C0] Oregon achieves . . . together! Michael Elliott School Facilities Coordinator Office of Finance and Administration | Office of School Facilities 503-947-5627 | 503-551-9227 Michael.s.elliott at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5209 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Green Ribbon Schools 2017-18 (District)_FINAL (1).docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 186151 bytes Desc: Green Ribbon Schools 2017-18 (District)_FINAL (1).docx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Green Ribbon Schools 2017-18 (PreK-12)_FINAL.DOCX Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 145903 bytes Desc: Green Ribbon Schools 2017-18 (PreK-12)_FINAL.DOCX URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Oregon - Green Ribbon Schools Program.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 17057 bytes Desc: Oregon - Green Ribbon Schools Program.docx URL: From adam.krein at state.or.us Fri Jan 12 14:03:58 2018 From: adam.krein at state.or.us (KREIN Adam - ODE) Date: Fri, 12 Jan 2018 22:03:58 +0000 Subject: [Busmgrs] January 2018 payment Message-ID: Hello everyone I'd like to thank you all very much for your promptness in getting the Estimate of Membership collection completed. I have everyone's data and will be verifying over the next couple weeks. Another collection, the facility grant, is open for your paper submissions. I will soon have the common school fund distributed in the coming weeks. The January 2018 payment has been processed and posted to the web. You can view your statements by selecting the links below. This is the first month we have deducted fingerprint billing since Pupil transportation implemented their new system in September. District statements ESD statements Over the next couple months you will see many changes in the state school fund. Some of which are ADM updated with 2nd period data, poverty and your local revenue. I will keep you informed as I post new estimates. Have a great weekend [cid:image002.jpg at 01D38BAE.2DE8D3C0] Oregon achieves . . . together! Adam Krein State School Fund Coordinator OFA | School Finance 503-947-5678 Adam.krein at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 5301 bytes Desc: image002.jpg URL: From michael.s.elliott at state.or.us Fri Jan 12 14:57:34 2018 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Fri, 12 Jan 2018 22:57:34 +0000 Subject: [Busmgrs] TAP Grants Open Message-ID: Dear Business Managers, Technical Assistance Program application period opens on Monday, January 15, 2018. Please note the following: * Applications are due by 5:00 pm on Thursday, February 15, 2018 * Applications are attached and also available at the School Facilities Website * The applications have been updated so the new forms on the website must be used * Detailed instructions are attached and also available at the School Facilities Website * If your district is applying for a seismic assessment grant and you cannot access the USGS website, please use this map published by the USGS. You can zoom in on the map to find your specific schools and district. The yellow area of the map is the high seismic areas of the state. * If you applied in previous round but did not receive a grant, you are eligible to apply again. * Please ensure that if selected your district is capable of completing all work by December 31, 2019 * All facilities assessments and long-range facility plans are required to be completed by ODE certified assessors. * ODE does not certify seismic assessors nor require districts to use certified assessors. * A list of certified assessors is available at the School Facilities Website * Grant agreements must be completed and signed by June 1, 2018 * Final reports and invoices submitted to ODE by December 31, 2019 If you have any questions, please feel free to contact Michael Elliott at Michael.s.elliott at ode.state.or.us or Michael Kelly at Michael.t.kelly at ode.state.or.us. Thank you, Michael [cid:image003.jpg at 01D31115.819753C0] Oregon achieves . . . together! Michael Elliott School Facilities Coordinator Office of Finance and Administration | Office of School Facilities 503-947-5627 | 503-551-9227 Michael.s.elliott at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5209 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Facilities Assessment TAP Application v3.pdf Type: application/pdf Size: 522866 bytes Desc: Facilities Assessment TAP Application v3.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Long Range Facility Plan TAP Application v3.pdf Type: application/pdf Size: 426268 bytes Desc: Long Range Facility Plan TAP Application v3.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Seismic Assessment TAP Application v3.pdf Type: application/pdf Size: 294930 bytes Desc: Seismic Assessment TAP Application v3.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Technical Assistance Program Application Instructions.pdf Type: application/pdf Size: 121219 bytes Desc: Technical Assistance Program Application Instructions.pdf URL: From michael.s.elliott at state.or.us Wed Jan 17 16:53:19 2018 From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE) Date: Thu, 18 Jan 2018 00:53:19 +0000 Subject: [Busmgrs] Update on Buildings collection Message-ID: Dear Business Managers, As of today, we have received 2017-18 Building Collection submissions from 53 of 197 Oregon School Districts. The closing date for the collection is next Monday, January 22nd. Please provide the data to the collection by that time. A number of districts have asked about the Upload and Download fields for internet connectivity in the 2017-18 Building Collection. The maximum value for each of these two fields is 800 Mbps (Megabytes per second). If your district has school buildings where these speeds are more than 800 Mbps - these figures will be out of range. Where this is the case, please use the 800 Mbps maximum figure. We will adjust the field limits for the 2018-19 collection. The Office of School Facilities is here to answer questions and assist you with the completion of your submission to the Building Collection. Please contact Michael Lammers at 503-947-5968 or Michael.lammers at ode.state.or.us. Thank you! [cid:image003.jpg at 01D31115.819753C0] Oregon achieves . . . together! Michael Elliott School Facilities Coordinator Office of Finance and Administration | Office of School Facilities 503-947-5627 | 503-551-9227 Michael.s.elliott at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5209 bytes Desc: image001.jpg URL: From michael.wiltfong at state.or.us Thu Jan 25 12:17:08 2018 From: michael.wiltfong at state.or.us (WILTFONG Michael - ODE) Date: Thu, 25 Jan 2018 20:17:08 +0000 Subject: [Busmgrs] Invoice Process: Foster Student School of Origin Transportation Reimbursement Message-ID: [cid:image002.jpg at 01D39114.6D162E60] To: Business Managers, Transportation Directors, and Foster Care Contacts From: Sarah Drinkwater, Ph.D., Assistant Superintendent of Student Services Subject: Invoice Process: Foster Student School of Origin Transportation Reimbursement In accordance with the Every Student Succeeds Act (ESSA), students in foster care are required to remain in their school district/school of origin, even when a student's foster home placement changes; this continues for the duration of the student's placement in foster care. It is only with a Best Interest Finding, made by the Juvenile Court, that foster students will transition from the school district /school of origin to the school district where the foster home is located. In order to implement this mandate, school districts of origin are required to provide transportation between the student's foster home and the school district/school of origin. Senate Bill 20, effective July 1, 2017, addresses this transportation requirement and directs the Oregon Department of Education (ODE), the Department of Human Services (DHS) and school districts to collaborate to ensure that this transportation requirement is fully implemented. To support that effort, ODE and DHS have created an agreement in order for ODE to access federal funding provided to DHS that is available to help pay for the school district of origin transportation costs. ODE is working on a process to pass this funding on to school districts and make transportation of foster care students under ESSA cost-neutral. School districts will be asked to submit a quarterly invoice to ODE for the cost to transport foster care students to their school of origin. Districts will report the full cost, and the federal funds provided to ODE from DHS will then be used to reimburse school districts for the cost of transportation not already covered by the transportation grant of the State School Fund (SSF). OAR 581-023-0040 specifies that funds received from this DHS grant do not reduce the amount that can be claimed for reimbursement through the SSF transportation grant. In order to protect Personal Protected Information, ODE will require that the invoice for reimbursement be submitted electronically through Secure File Transfer Protocol. The Secure File Transfer link is located on the invoice template as well as a link to the instructions. Within the file transfer link, one will choose FosterCare at ode.state.or.us as the Recipient. The link is also available on the ODE district website. ODE is requesting that school districts submit an invoice for Quarter 1 (July 1, 2017 - September 30, 2017) by February 28, 2018, followed by submission of the 2nd Quarter (October 1, 2017 - December 31, 2017) invoice by March 30, 2018. These dates align with future Invoice Reimbursement Requests being due 45 days after the end of each quarter. As such, Quarter 3 (January 1, 2018 - March 30, 2018) invoice will be due May 15, 2018. The invoice document link will be made available on the ODE website. An invoice template is being created and will be posted on the ODE website the week of February 5th, 2018. ODE will notify school districts through appropriate listserv messages once the invoice is available. The information that districts will be required to provide on the quarterly invoice is as follows: * Student Name * SSID # * DHS Case # * Service Start Date (of foster care transportation) * Service End Date (of foster care transportation) * Average miles transported (one-way) * Total cost of transportation (per day) Upon receipt, ODE will analyze the data provided and approve reimbursement invoices. ODE will set up awards through the Electronic Grant Management System (EGMS) for districts to claim funds. Claims will be approved once ODE secures funding from DHS, which will occur after ODE submits to DHS the documentation provided to ODE from districts. Thank you for partnering with ODE as we strive to provide and implement this reimbursement process to encourage school stability for the foster students of Oregon. Additional information can be located at http://www.oregon.gov/ode/students-and-family/fosteringconnections . Please direct foster care transportation reimbursement questions to: T.J. Crockett, ODE Program Analyst at (503) 947-5724, TJ.Crockett at ode.state.or.us. Secure File Transfer Link to submit data: Secure File Transfer -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 12955 bytes Desc: image001.jpg URL: