From michael.wiltfong at state.or.us Wed Jun 13 20:48:50 2018 From: michael.wiltfong at state.or.us (WILTFONG Michael - ODE) Date: Thu, 14 Jun 2018 03:48:50 +0000 Subject: [Busmgrs] 2018-19 State School Fund estimates updated Message-ID: Good evening Business Managers, I have posted the latest version of the 2018-19 State School Fund estimates on the Department of Education website and the school district and ESD estimates can be found here. For this version we updated the statewide ADMw, lowering it to align with recent updates from districts. We also adjusted the Local Revenue forecasts, increasing them to align with recent updates from school districts, Department of Revenue data, and state economist's forecasts. This has resulted in an increase in the amount per weight of approximately $44 from the May 15 update. We are planning to use this estimate as the basis for the July payment, unless there is a substantial change to the current estimates. If you should have any questions or concerns, please contact me, as Adam Krein will be out of the office until July 1. Thank you, Mike [cid:image006.jpg at 01D27573.A02D0700] Oregon achieves . . . together! Michael Wiltfong School Finance and School Facilities, Director Office of Finance and Administration 255 Capitol Street NE Salem, Oregon 97310 Phone (503) 947-5914 michael.wiltfong at ode.state.or.us | www.oregon.gov/ode . -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5208 bytes Desc: image001.jpg URL: From michael.wiltfong at state.or.us Thu Jun 21 10:38:06 2018 From: michael.wiltfong at state.or.us (WILTFONG Michael - ODE) Date: Thu, 21 Jun 2018 17:38:06 +0000 Subject: [Busmgrs] Executive Numbered Memo 008-2017-18: New Gender Code for 2018-19 In-Reply-To: References: Message-ID: Executive Numbered Memo 008-2017-18 New Gender Code for 2018-19 TO: Superintendents, Principals, State Reporting Staff and IT Managers FROM: Colt Gill, Director of the Oregon Department of Education DATE: June 21, 2018 RE: New Gender Code for 2018-19 Beginning with the 2018-19 school year, the Oregon Department of Education will revise certain data collections to allow for a non-binary gender option - represented by the code "X" in the gender field. This message includes information on steps districts should take to implement this change in data collections as well as background information. Change in Data Collection: Beginning with the 2018-19 school year, the Oregon Department of Education will revise the Unique Staff Identifier Number (USID) and Secure Student Identifier (SSID) collections, and therefore all student and staff level collections containing those core fields, to allow for a non-binary gender option - represented by the code "X" in the gender field. Definition of gender code "X:" Non-binary people, including intersex and gender-fluid individuals. Collections Updated: SSID, USID, and all student and staff level collections. Effective Date: 2018-19 school year. District Actions: All districts should offer students and new staff the ability to select from three gender code options (M, F, and X), starting with the beginning of the 2018-19 school year. Districts are not required to reprint registration forms that may have already been ordered for the 2018-19 school year. However, school districts should be prepared to handle a request from a student to select a third option for gender. Existing staff should be offered the option to re-identify as non-binary if they so choose. As with race/ethnicity data collection, districts may offer additional gender codes beyond M, F, and X, provided that they are able to collapse their reporting categories into M, F, and X for state reporting purposes, but are not permitted to offer fewer than these three options. Background: The mission of the Oregon Department of Education is to foster excellence for every learner through innovation, collaboration, leadership and service to our education partners. As an organization, we value equity for every student, teacher and staff member. For students, teachers, and staff to be successful, they must be safe in their school environment. This change in data collection practice is a step towards gender inclusivity and follows recent moves by the Oregon Department of Transportation and the Oregon Legislature to recognize and allow for a non-binary option for drivers licenses, identification cards and birth certificates. In July 2017, Oregon became the first state to allow residents to select a non-binary gender identity on licenses and identification cards issued through the Oregon Department of Transportation. Oregonians now have the option of selecting M, F, or X as their gender. The decision by the Oregon Department of Transportation followed a ruling by a state court judge allowing an Oregon citizen to identify legally as non-binary. As of January 1, 2018, pursuant to House Bill 2673 (2017), a person born in Oregon may change their name or gender on their birth certificate to reflect their gender identity by completing a notarized application. The application includes a non-binary option - represented by the gender code "X." For questions about the implementation of this change in SSID, USID and district data collection practices, please contact: Jonathan Wiens, PhD Director of Accountability and Reporting Office of Accountability, Research, and Information Services jon.wiens at state.or.us 503-947-5764 Emily Nazarov Government and Legal Affairs Manager Office of the Deputy Superintendent emily.nazarov at state.or.us 503-947-5637 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: From lillie.gray at state.or.us Thu Jun 21 14:59:32 2018 From: lillie.gray at state.or.us (GRAY Lillie - ODE) Date: Thu, 21 Jun 2018 21:59:32 +0000 Subject: [Busmgrs] SEFA draws and EGMS downtime at Oregon Department of Education Message-ID: Attention: Business Managers The Oregon Department of Education (ODE) wants to alert you to upcoming events and dates which may have a fiscal reporting impact on your entity. As you may be aware, we are at the end of a fiscal-year. As a result, please be very timely with your June claims because ODE is not able to make July payments until June claims have been processed. Also, please do not enter June and July claims on the same reimbursement request. For financial reporting purposes, ODE must process June and July claims in separate payment batches. Please contact your grant manager or EGMS staff (ode.egms at state.or.us, 503-947-5604 or 503-947-5619), if you have any questions on availability of funds or the claims process. SEFA: All draws for claims through June 30th must be submitted in EGMS by 11:59 p.m. on Friday, July 20th, to be included in ODE's 2018 Schedule of Expenditures of Federal Awards (SEFA). Your external auditor uses ODE's SEFA report when conducting your Single Audit. Please keep in mind, if our amounts are in alignment this reduces the questions your auditor will ask. Claims for June expenditures requested after July 20th will not be paid in the current fiscal year. This could result in a delay in your June payments. EGMS OFFLINE: The EGMS system will be offline and unavailable to your institution from July 21st through July 24th to facilitate ODE processing of the fiscal year 2018 claims efficiently. CONTRACT INVOICES: All invoices for contract payments for activities through June 30th must be received by July 18th for posting to the 2018 SEFA, if applicable. Invoices for June expenditures requested after July 18th may not be paid in the current fiscal year. This could result in a delay in your June payments. ODE is committed to timely, accurate, efficient and reliable service to enable your institution to serve the students of Oregon. We hope by giving notice of these dates, this will enable you to plan your work accordingly. Should you have any questions or need additional information please feel free to contact me. Respectfully, Lillie Gray [cid:image006.jpg at 01D27573.A02D0700] Oregon achieves . . . together! Lillie Gray, DPO, CPPB, OPBC Director of Procurement Services 255 Capitol Street NE | Salem, Oregon 97310 Phone (503) 947-5647 Lillie.Gray at ode.state.or.us | www.oregon.gov/ode Oregon Procurement Information Network (ORPIN) system is where our solicitations may be found. Vendors register at http://orpin.oregon.gov/open.dll/welcome This message, including any attachments or links, may contain privileged, confidential and/or legally protected information. Any distribution or use of this communication by anyone other than the intended recipient is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this message and then delete all copies of the original communication including any attachments and/or links. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5208 bytes Desc: image001.jpg URL: From mari.johnson at state.or.us Mon Jun 25 11:46:04 2018 From: mari.johnson at state.or.us (JOHNSON Mari - ODE) Date: Mon, 25 Jun 2018 18:46:04 +0000 Subject: [Busmgrs] Budget Collection Open Message-ID: Hi All, A note to let you know that the 2018-19 Budget Expenditure and Revenue collections are now open. A friendly reminder that if you reconcile the numbers in your paper budget with the electronic reports in consolidate collections, you will greatly reduce the chances of being contacted by this office to make corrections. And please be sure to verify any entry or change to a collection. Paper budgets are due to ODE by July 15, 2018; electronic budgets (budget collections) by August 15, 2018. Thank you, thank you, thank you for being such an impressive group of school business professionals! I have enjoyed the opportunity to work closely with many of you and you never fail to amaze at how many balls you keep in the air or the number of hats you wear. This is a great job! For those who have not heard, Friday will be my last day of work at ODE. Next week I will officially be in the exciting realm of Retirement Land. I'm looking forward to navigating in a world where every-day-is-a-Saturday. :) My best wishes and regards to you as you begin the 2018-19 fiscal year. Thank you for all of your courtesies and kindnesses over these past eight years. Respectfully yours, Mari Sue [cid:image002.jpg at 01D40C7A.180E49C0] Oregon achieves . . . together! Mari Sue Johnson Financial Reporting Analyst School Finance | Office of Finance and Administration 503-947-5883 mari.johnson at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 5301 bytes Desc: image002.jpg URL: From michael.wiltfong at state.or.us Tue Jun 26 16:56:34 2018 From: michael.wiltfong at state.or.us (WILTFONG Michael - ODE) Date: Tue, 26 Jun 2018 23:56:34 +0000 Subject: [Busmgrs] Job opportunity in School Finance Message-ID: Good afternoon, The Oregon Department of Education's Office of Finance and Administration has a permanent, full-time position available in its School Finance Unit. This position is currently classified as a Program Analyst 2 and the working title is a Financial Reporting Analyst - Salary range: $49,728 to $72,600 . Much of this work revolves around accounting and financial reporting for School Districts and Education Service Districts in Oregon. If you, or someone you know, are interested in this position please click on the following link for more details: https://www.governmentjobs.com/careers/oregon/jobs/2111210/program-analyst-2-financial-reporting-analyst The posting for position closes at midnight on June 26, 2018. If you should have any questions about this position, please contact me. Thank you, Mike [cid:image006.jpg at 01D27573.A02D0700] Oregon achieves . . . together! Michael Wiltfong School Finance and School Facilities, Director Office of Finance and Administration 255 Capitol Street NE Salem, Oregon 97310 Phone (503) 947-5914 michael.wiltfong at ode.state.or.us | www.oregon.gov/ode . -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5208 bytes Desc: image001.jpg URL: From michael.wiltfong at state.or.us Tue Jun 26 17:01:16 2018 From: michael.wiltfong at state.or.us (WILTFONG Michael - ODE) Date: Wed, 27 Jun 2018 00:01:16 +0000 Subject: [Busmgrs] Job opportunity in School Finance Message-ID: Correction: The posting closes at midnight June 28, 2018. : ) Thanks, Terri. Mike From: WILTFONG Michael - ODE Sent: Tuesday, June 26, 2018 4:57 PM To: 'Busmgrs at listsmart.osl.state.or.us' (Busmgrs at listsmart.osl.state.or.us) Subject: Job opportunity in School Finance Good afternoon, The Oregon Department of Education's Office of Finance and Administration has a permanent, full-time position available in its School Finance Unit. This position is currently classified as a Program Analyst 2 and the working title is a Financial Reporting Analyst - Salary range: $49,728 to $72,600 . Much of this work revolves around accounting and financial reporting for School Districts and Education Service Districts in Oregon. If you, or someone you know, are interested in this position please click on the following link for more details: https://www.governmentjobs.com/careers/oregon/jobs/2111210/program-analyst-2-financial-reporting-analyst The posting for position closes at midnight on June 26, 2018. If you should have any questions about this position, please contact me. Thank you, Mike [cid:image006.jpg at 01D27573.A02D0700] Oregon achieves . . . together! Michael Wiltfong School Finance and School Facilities, Director Office of Finance and Administration 255 Capitol Street NE Salem, Oregon 97310 Phone (503) 947-5914 michael.wiltfong at ode.state.or.us | www.oregon.gov/ode . -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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