From michael.wiltfong at state.or.us Tue May 1 16:16:59 2018 From: michael.wiltfong at state.or.us (WILTFONG Michael - ODE) Date: Tue, 1 May 2018 23:16:59 +0000 Subject: [Busmgrs] A message from Sarah Drinkwater: Third Allocation of Part B IDEA Funds Message-ID: TO: District and ESD Special Education Directors and Business Managers The message below is being sent to you on behalf of: Sarah Drinkwater, Ph.D. Assistant Superintendent Office of Student Services ____________________________________________ May 1, 2018 The third allocation of Part B IDEA funds will be available by Monday, May 7th, 2018 for access. Currently the funds are being uploaded into the EGMS system with batching to occur on Friday. May 4th. The excel spreadsheet (2017-2018 IDEA Flow Through Estimates) on our ODE website (http://www.oregon.gov/ode/schools-and-districts/Pages/Special-Education-Funding---Reports.asp) will be updated by Friday, as well. Thank you for your support of students and families. -------------- next part -------------- An HTML attachment was scrubbed... URL: From mari.johnson at state.or.us Wed May 2 08:26:18 2018 From: mari.johnson at state.or.us (JOHNSON Mari - ODE) Date: Wed, 2 May 2018 15:26:18 +0000 Subject: [Busmgrs] Business Manager/Auditor Communication Letter FY 17-18 Message-ID: Good morning, I know it's budget mania right now, but here is a small diversion related to last year's budget. Attached please find the 2017-18 Business Manager Auditor Communication Letter and Supplemental Audit Requirement Templates. The templates include a sample: 1. Revenue and Expenditures Spreadsheet - if your budget isn't formatted to include function and source codes, include this spreadsheet 2. Schedule of Federal Awards (SEFA) - if your district received any federal dollars, include a SEFA that details all federal dollars received 3. Form 3211C - this is a breakout of heating and replacement equipment expenditures - note the addition of object code 327, water and sewage, to the total reported You need not use these exact templates, but all of the information entailed must be included in your format of choice. The letter and supplemental templates are posted on ODE's website, http://www.oregon.gov/ode/schools-and-districts/grants/Pages/Financial-Budgeting-and-Accounting.aspx, on the Financial Memos page. The letter is posted under "Auditor Communication Letters" and the templates are posted under "Auditor Supplemental Information." The letter and templates will also be posted in the Schedule of Due Dates when the Actual Expenditures and Revenue 17-18 collections come online in July. The Actual 17-18 collections will open in October and your paper audit is due on or before January 3, 2019. The paper audit must be in a hardcopy format; electronic copies will not be accepted. Please let me know if you have any questions. Thank you for all you do and the many hats you wear! Mari Sue [cid:image002.jpg at 01D3E1EF.3C054CD0] Oregon achieves . . . together! Mari Sue Johnson Financial Reporting Analyst School Finance | Office of Finance and Administration 503-947-5883 mari.johnson at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 5301 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Business Manager Auditor Communication Letters and Supplement Audit Requirements for FY 17_18.doc Type: application/msword Size: 39424 bytes Desc: Business Manager Auditor Communication Letters and Supplement Audit Requirements for FY 17_18.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2017-18_District_Revenue_and_Expenditure_Audit_Summary.xls Type: application/vnd.ms-excel Size: 185344 bytes Desc: 2017-18_District_Revenue_and_Expenditure_Audit_Summary.xls URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2017-18_Federal_Awards_Audit_Sample (SEFA).xls Type: application/vnd.ms-excel Size: 59392 bytes Desc: 2017-18_Federal_Awards_Audit_Sample (SEFA).xls URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2017-18_3211C_form.doc Type: application/msword Size: 36864 bytes Desc: 2017-18_3211C_form.doc URL: From adam.krein at state.or.us Fri May 4 10:46:10 2018 From: adam.krein at state.or.us (KREIN Adam - ODE) Date: Fri, 4 May 2018 17:46:10 +0000 Subject: [Busmgrs] 2016-17 State School Fund estimate Message-ID: Good Morning I have rebalanced the state school fund for 2016-17 updating some errors in the transportation reports as well as displaying the estimated remaining amount due. It would be great if these are the last estimates used for the final 2016-17 May payment. However, I am anticipating some possible changes in the carve outs depending on program spending. Please review your estimates and ADMw breakouts District estimate ADMw breakout ESD estimates May the Fourth be with you. [cid:image002.jpg at 01D3E395.03C23D90] Oregon achieves . . . together! Adam Krein State School Fund Coordinator OFA | School Finance 503-947-5678 Adam.krein at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 5301 bytes Desc: image002.jpg URL: From adam.krein at state.or.us Tue May 8 08:51:53 2018 From: adam.krein at state.or.us (KREIN Adam - ODE) Date: Tue, 8 May 2018 15:51:53 +0000 Subject: [Busmgrs] 2016-17 state school fund estimate - May reconciliation Message-ID: Hello Everyone As I suspected there were some adjustments to the ending balance of the carve outs and overall general fund budget for 2016-17. These adjustments are reflected on the cover page of the estimates. You can view your latest estimates here: District estimates ADMw breakout ESD estimates Thank you for your patience while we reconcile all the parts of the state school fund. [cid:image003.jpg at 01D3E6A9.CE6E6840] Oregon achieves . . . together! Adam Krein State School Fund Coordinator OFA | School Finance 503-947-5678 Adam.krein at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 5301 bytes Desc: image003.jpg URL: From adam.krein at state.or.us Mon May 14 10:04:05 2018 From: adam.krein at state.or.us (KREIN Adam - ODE) Date: Mon, 14 May 2018 17:04:05 +0000 Subject: [Busmgrs] May 2018 District and ESD payment statements Message-ID: Good Morning I hope everyone had a nice weekend and mother's day. Great job everyone on getting us all the necessary data to process the final payment. The May payment has been completed and posted to the web. This is the final reconciliation of 2016-17 actual data as well as an initial reconciliation of 2017-18. Please review your statements here: http://www.oregon.gov/ode/schools-and-districts/grants/Documents/DistrictAndESDWarrant%205-15-18.pdf I will be posting an updated 2018-19 estimate today or tomorrow. Thank you [cid:image002.jpg at 01D3EB6A.E3590880] Oregon achieves . . . together! Adam Krein State School Fund Coordinator OFA | School Finance 503-947-5678 Adam.krein at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 5301 bytes Desc: image002.jpg URL: From michael.wiltfong at state.or.us Wed May 16 15:15:54 2018 From: michael.wiltfong at state.or.us (WILTFONG Michael - ODE) Date: Wed, 16 May 2018 22:15:54 +0000 Subject: [Busmgrs] Update to 2018-19 State School Fund estimates Message-ID: Good afternoon everyone, Now that the May payment has been made, we have been able to focus on getting an update posted for 2018-19. Please see updated estimates posted here. There hasn't been a lot of change since our initial posting, but there were enough edits that we felt an update was due. Please note we would like to have all updates for 2018-19 completed by June 15, so that we can start the process of making the July payment and not have any last minute changes. Adam will be out of the office until July 1, so please forward questions, update requests and/or concerns to me. With that, thank you again for all of your great work out there. I can't believe it's almost June! Mike [cid:image006.jpg at 01D27573.A02D0700] Oregon achieves . . . together! Michael Wiltfong School Finance and School Facilities, Director Office of Finance and Administration 255 Capitol Street NE Salem, Oregon 97310 Phone (503) 947-5914 michael.wiltfong at ode.state.or.us | www.oregon.gov/ode . -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5208 bytes Desc: image001.jpg URL: From mari.johnson at state.or.us Thu May 31 09:33:28 2018 From: mari.johnson at state.or.us (JOHNSON Mari - ODE) Date: Thu, 31 May 2018 16:33:28 +0000 Subject: [Busmgrs] New 2017 PBAM Link Message-ID: Ladies and Gentlemen, I am delighted to send word that the 2017 Program Budgeting and Accounting Manual (PBAM) has a more prominent location on ODE's website. The new link is - http://www.oregon.gov/ode/schools-and-districts/finance/Pages/default.aspx - then scroll down to the bottom of the page. For direct access: >From ODE's homepage Click on the 'Schools and District's dropdown Click on 'Finance' Scroll to the bottom of the page Please note that if you do a 'Search' for the PBAM, the system still pulls links to old editions. Hopefully until that wrinkle is ironed out, this new location will provide easy access to the latest PBAM edition. Good luck with your budgets. A friendly reminder to make sure you do not appropriate any unappropriated ending fund balances (7000) :). Please don't hesitate to contact me let me if you have any questions. Thank you for all you do!!! Mari Sue [cid:image002.jpg at 01D3F8C2.6D34FF50] Oregon achieves . . . together! Mari Sue Johnson Financial Reporting Analyst School Finance | Office of Finance and Administration 503-947-5883 mari.johnson at state.or.us | www.oregon.gov/ode -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 5301 bytes Desc: image002.jpg URL: