From michael.wiltfong at state.or.us  Tue Feb  5 19:17:07 2019
From: michael.wiltfong at state.or.us (WILTFONG Michael - ODE)
Date: Wed, 6 Feb 2019 03:17:07 +0000
Subject: [Busmgrs] FW: Executive Numbered Memo 003-2018-19: Student
 Attendance Reporting Change for 2019-20
In-Reply-To: <mailman.2623.1549410535.8910.super@listsmart.osl.state.or.us>
References: <mailman.2623.1549410535.8910.super@listsmart.osl.state.or.us>
Message-ID: <SN6PR04MB5263F520DB98F9C04F236E26996F0@SN6PR04MB5263.namprd04.prod.outlook.com>

Good evening everyone,

I think this topic may be of interest to you all. Please see the message below from Director Gill.

Regards,
Mike



[cid:image006.jpg at 01D27573.A02D0700]
Oregon achieves . . . together!

Michael Wiltfong
School Finance and School Facilities, Director
Office of Finance and Administration
255 Capitol Street NE  Salem, Oregon 97310
Phone (503) 947-5914
michael.wiltfong at ode.state.or.us<mailto:michael.wiltfong at ode.state.or.us> | www.oregon.gov/ode<http://www.oregon.gov/ode>
.





From: Super <super-bounces at listsmart.osl.state.or.us> On Behalf Of ODE Communications
Sent: Tuesday, February 5, 2019 3:49 PM
To: Super at listsmart.osl.state.or.us
Subject: [Super] Executive Numbered Memo 003-2018-19: Student Attendance Reporting Change for 2019-20

[cid:image001.png at 01D408A4.5D6FBE10]

Executive Numbered Memo 003-2018-19
Student Attendance Reporting Change for 2019-20

TO:                  Superintendents, Principals and Data Submitters
FROM:             Jennifer Patterson, Assistant Superintendent, Office of Teaching, Learning and Assessment
DATE:              February 5, 2019
RE:                   Student Attendance Reporting for Time Spent at Instructionally-Related Activities

Reporting Change for 2019-20
Students benefit tremendously from opportunities to engage in school-sponsored activities that expand learning and ignite passion. As we work to advance equity and close opportunity gaps, we must carefully consider the implications for Oregon's students. In consultation with stakeholders and in accordance with federal reporting guidelines, the Oregon Department of Education (ODE) is amending current practice for Average Daily Membership (ADM) data collection.

Beginning in the 2019-20 school year, all time spent engaging in school-sponsored extracurricular activities during the official school day (including travel) will be counted as time present in the Cumulative ADM data collection. School-sponsored, extracurricular activities include but are not limited to: sporting activities, mathletes, music events, drama, debate and robotic competitions.

Any time spent engaged with these activities (including travel) will count as time present in the Cumulative ADM data collection. It is important to note that the reporting of students as present for time spent traveling to and from sporting events and extracurricular activities (instructionally-related activities) does not alter the definition of instructional time as defined in <https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=2563> OAR 581-022-0102(30)<https://secure.sos.state.or.us/oard/displayDivisionRules.action?selectedDivision=2563>.

Next Steps
The Oregon Department of Education will communicate this change related to the Cumulative ADM data collection reporting to multiple stakeholders: school districts, Education Service Districts, school stakeholders and the Data Collection Committee<https://district.ode.state.or.us/search/results/?id=402>.

In addition, we will communicate this change during upcoming Every Day Matters trainings and future data collection trainings. We care about supporting districts with this change and we stand ready to support you in any way that you may need.

Please contact Carla Wade<mailto:carla.wade at state.or.us>, ODE Interim Director of Data, Operations and Grants Management, with any feedback or questions.

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From michael.s.elliott at state.or.us  Mon Feb 11 17:08:01 2019
From: michael.s.elliott at state.or.us (ELLIOTT Michael S - ODE)
Date: Tue, 12 Feb 2019 01:08:01 +0000
Subject: [Busmgrs] TAP Grant Applications closing 5:00 pm February 15
Message-ID: <BN6PR04MB3763C9F9D7BB5942AD7EDF49A1650@BN6PR04MB3763.namprd04.prod.outlook.com>

Dear Districts,

For those that are experiencing the winter weather, I hope you are staying safe and warm. For those that are not, I am happy to share the fun.

I wanted to let you know that the Technical Assistance Program Grant applications close this Friday, February 15, 2019. The last time you can turn in the applications is 5:00 pm.
Important things to remember:


*         We have four application types: Seismic Assessment, Facility Assessments, Long-Range Facility Plans, and Environmental Hazard Assessments

*         A district must submit an application for each type of application

*         If a district has started work in 2018  that would qualify for reimbursement under the Technical Assistance Program, the district may submit an application to be reimbursed for that work.

*         There are $2.5 million available in grants for 2019.

Applications are attached. Please let us know if you have any questions.

Thank you,
Michael


[cid:image003.jpg at 01D4C22C.560B07A0]
Oregon achieves . . . together!

Michael Elliott
School Facilities Program Manager
Oregon Department of Education | Office of Finance and Administration
503-947-5627 cell:503-551-9227
Michael.s.elliott at state.or.us | www.oregon.gov/ode



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From adam.krein at state.or.us  Tue Feb 12 13:30:08 2019
From: adam.krein at state.or.us (KREIN Adam - ODE)
Date: Tue, 12 Feb 2019 21:30:08 +0000
Subject: [Busmgrs] State School Fund payment
Message-ID: <BN8PR04MB5602E7F6470EA8A13FE7AA6F8A650@BN8PR04MB5602.namprd04.prod.outlook.com>

Good Afternoon

I hope you are all faring well in the foul weather. The Facility Grant closes this Friday February 15th . The payment will be in the March statements. If you have questions please let me know. Furthermore, the High Cost disability grant collection is open till March 4th. This collection is for 17-18 Actual costs and I will be reconciling last year's preliminary payment in May.

The February State School Fund payment has been processed and is ready for your review.

District Statements<https://www.oregon.gov/ode/schools-and-districts/grants/Documents/DistrictWarrant%202-15-2019.pdf>

ESD Statements<https://www.oregon.gov/ode/schools-and-districts/grants/Documents/ESDWarrant%202-15-2019.pdf>

Have a nice day

Together in service to students,

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Oregon achieves . . . together!



Adam Krein
State School Fund Coordinator
OFA | School Finance
503-947-5678
Adam.krein at state.or.us | www.oregon.gov/ode


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From michael.wiltfong at state.or.us  Thu Feb 28 10:26:59 2019
From: michael.wiltfong at state.or.us (WILTFONG Michael - ODE)
Date: Thu, 28 Feb 2019 18:26:59 +0000
Subject: [Busmgrs] A message from LeeAnne Fergason: Safe Routes to School
 update for business managers
Message-ID: <SN6PR04MB5263D4BAED892C243AD0548599750@SN6PR04MB5263.namprd04.prod.outlook.com>

Good morning,

I am the Safe Routes to School Program Manager for the Oregon Department of Transportation. I am very excited to be implementing ODOT grant programs that will provide funds to school districts, cities, and counties (plus more) to address barriers to students walking and biking to school. Our goal is to inform school communities about this funding opportunity and connect school communities with the cities and counties that own roads in the public right of way to ensure that projects are built that provide the most benefit to the community.

Attached is a flyer for upcoming workshops and webinar held in March and April across the state for interested parties to learn more about this new grant program. ODOT will be soliciting proposals this spring. The workshops<https://www.oregon.gov/ODOT/Programs/TDD%20Documents/SRTS-Workshops-Spring-2019.pdf> are open to the public.

Feel free to contact me with any questions at leeanne.fergason at odot.state.or.us<mailto:leeanne.fergason at odot.state.or.us>, 503-986-5805. Thank you.

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