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<FONT face=Tahoma size=2><B>From:</B> CRUICKSHANK Barbara <BR><B>Sent:</B>
Tuesday, February 24, 2009 8:57 AM<BR><B>To:</B> RYAN Debby<BR><B>Subject:</B>
List of incorrect or missing data for 07-08 audits/CAFRS and Actuals - Please
send this one to the list serve<BR></FONT><BR><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt">Please review the attachment and correct or submit any
reports or data that you are responsible for. Oh my….. Time is
running out, but there are still 34 audit/CAFR’s that are not reconciled with
the Actuals electronic submissions. There are 20 on my desk that have
known problems. Please, please get your district reconciled and
corrected. There are 2 districts that need to only submit their Actuals
data. There are 4 districts that I am waiting for your audit/CAFRs and
your Actuals. There are 2 districts that have submitted their electronic
data, but not their audit/CAFR. I will work on the remaining 6 ESD
reconciliations that ODE hasn’t finished yet.<o:p></o:p></SPAN></FONT></DIV>
<DIV class=Section1>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt">There
are 8 districts that need to send in their Schedule of Expenditures of Federal
Awards that balances with the audited federal revenues. There are 3
districts that need to send in their 3211-C forms and 2 districts that need to
send in their 10/3/07 PERS UAL Bond information and one that needs to clarify
their bond information.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt">Some of
you are expressing a sigh of relief that you are not on one of the lists
above. Everything closes down on Friday, February 27 to prepare the
federal reports. Thank you to those who have everything in and
correct.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt">Please
make sure that your electronic Actuals submission matches your audit or
CAFR. From the ODE District Website at <A
href="https://district.ode.state.or.us/">https://district.ode.state.or.us/</A>
login, Consolidated Collections and run ‘Reports’. Go to Actual
Revenues>FallActRev07-08>ACTUALS Ending Fund Balances and REVENUES by Fund
and Source. And Actual Expenditures>FallActExp07-08>EXPENDITURES by
Fund and Function and EXPENDITURES by Fund and Object. To print the
Reports, right click on the Report and click on ‘print’. Change the page
to ‘landscape’ and print. Now you are ready to compare these four Reports
to your audit/CAFR on the Budget Basis. Let me know if you need to make
corrections and I will re-open the Actuals Collections for your
district.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN
style="FONT-SIZE: 10pt"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial size=2><SPAN style="FONT-SIZE: 10pt">If
everything looks good, please [Verify Submission]. From the ODE District
Website at <A
href="https://district.ode.state.or.us/">https://district.ode.state.or.us/</A>
login and go to Consolidated Collections. Scroll down and see
Consolidated Collections Status Tracking. Locate Actual Expenditures 07-08
and Actual Revenues 07-08. Click on the green checkmark. Scroll down
and click on [Verify Submission] in the top left corner of a new window which
opens up. The collection should now have a date/time stamp with your name
and the number of records verified.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy"><o:p> </o:p></SPAN></FONT></P>
<DIV>
<P><FONT face="Lucida Calligraphy" color=blue size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Lucida Calligraphy'">Barb
Cruickshank</SPAN></FONT><FONT color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy"> <BR></SPAN></FONT><st1:place
w:st="on"><st1:State w:st="on"><FONT face="Lucida Calligraphy" color=blue
size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Lucida Calligraphy'">Oregon</SPAN></FONT></st1:State></st1:place><FONT
face="Lucida Calligraphy" color=blue size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Lucida Calligraphy'"> Dept of
Education</SPAN></FONT><FONT color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy"> <BR></SPAN></FONT><FONT
face="Lucida Calligraphy" color=blue size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Lucida Calligraphy'">(503)
947-5916</SPAN></FONT><FONT color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy"> <BR></SPAN></FONT><FONT
face="Lucida Calligraphy" color=blue size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Lucida Calligraphy'">(503)
378-5156 Fax</SPAN></FONT><FONT color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy"> <BR></SPAN></FONT><FONT
face="Lucida Calligraphy" color=blue size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: 'Lucida Calligraphy'">barbara.cruickshank@state.or.us</SPAN></FONT><FONT
color=navy size=2><SPAN style="FONT-SIZE: 10pt; COLOR: navy">
</SPAN></FONT><o:p></o:p></P></DIV></DIV><p>**********************************************************************<br />This email and any files transmitted with it are confidential and<br />intended solely for the use of the individual or entity to whom they<br />are addressed. If you have received this email in error please notify<br />the sender immediately and delete the communication and any attachments.</p><p>This footnote also confirms that this email message has been swept by<br />MIMEsweeper for the presence of computer viruses.<br />**********************************************************************</p>
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