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<div style="margin-top: 5pt; margin-bottom: 5pt; ">To all School District and ESD Business Managers:</div>
<div style="margin-top: 5pt; margin-bottom: 5pt; ">For those districts and Esd's that do not have a Central Contractor Registration (CCR) number (also known as CAGE#) below are the following steps that <b>need to be taken by August 14, 2009</b>. (Note: It takes
approximately 45 minutes to complete the CCR registration process, if a entity has gathered the information prior to entry online.) ODE is providing the website information rather than doing a webinar, as the web information is very detailed and easy to use,
reduces the reason for ODE to duplicate what is already created.</div>
<div style="margin-top: 5pt; margin-bottom: 5pt; ">Attached is a Excel spreadsheet to verify which entities still need to complete the process below. There are a few comments to the side that indicate if additional work with CCR needs completed. If it says
"Not for Public Display" that means when the CAGE information was entered the entities chose not for public display, that is just an internal comment for ODE and it is okay to chose that option.</div>
<div style="margin-top: 5pt; margin-bottom: 5pt; "> </div>
<div style="margin-top: 5pt; margin-bottom: 5pt; "><b>DUNS Number </b>- <u>All Entities need to have a DUNS number </u><u><b>prior</b></u><u> to starting the CCR registry process</u>. If you do not have a DUNS number, go to the <a href="outbind://112/www.ccr.gov/contractors.aspx"><font color="#0000FF"><u>www.ccr.gov/contractors.aspx</u></font></a>
website and click on the right side button entitled "D&B Web Form for DUNS Number Request" or go to <a href="http://fedgov.dnb.com/webform"><font color="#0000FF"><u>http://fedgov.dnb.com/webform</u></font></a> and begin the process. This process does not take
long, and a confirmed DUNS number will be assigned in approximately 1 business day. If your entity address appears as having an existing DUNS number you may purchase the report for your number, or contact the D&B helpline to gather the information. Many entities
have a DUNS number, however are unaware.</div>
<div style="margin-top: 5pt; margin-bottom: 5pt; "><b>Step 1 </b>- On the CCR website (<a href="http://www.ccr.gov/Contractors.aspx"><font color="#0000FF"><u>http://www.ccr.gov/Contractors.aspx</u></font></a>) ODE strongly recommends to print off the User Guide
before beginning the process. For entities that are new registrants and those that need to renew/update their registration; there are also step-by-step screen shot pages. ODE suggests you take the time to review the User Guide and screen shots, as it will create
time efficiency during the web entry process. You may also click on the "Search CCR" on the left side menu and type in DUNS number to check your status at any time.</div>
<div style="margin-top: 5pt; margin-bottom: 5pt; "><b>Step 2 </b>- Gather all information listed from User Guide, such as address, points of contacts (POC) for financial and administrative, etc.</div>
<div style="margin-top: 5pt; margin-bottom: 5pt; "><b>Step 3a</b> - For new registrants - click on "Start New Registration" button in the top left menu of the <a href="outbind://112/www.ccr.gov"><font color="#0000FF"><u>www.ccr.gov</u></font></a> website. </div>
<div style="margin-top: 5pt; margin-bottom: 5pt; "><b>Step 3b </b>- For entities that need to update their Trading Partner Identification Numbers (TPINs) or had a CAGE# number previously that is currently expired - click on the "Update or Renew Registration"
button on the left side menu of the <a href="outbind://112/www.ccr.gov"><font color="#0000FF"><u>www.ccr.gov</u></font></a> website. Please note: TPINs and Confirmation Numbers are no longer issued and will not be accepted to access a registration starting
December 21, 2009. The TPIN process has been replaced by a user account accessed by a user ID and password. </div>
<div style="margin-top: 5pt; margin-bottom: 5pt; "><b>Step 4 </b>- <u>Send your DUNS and CAGE# number to ODE after your entity has completed the CCR/CAGE# registration process</u>. You may send the information to kristy.hartsell@state.or.us to update the ODE
files for federal reporting purposes. </div>
<div style="margin-top: 5pt; margin-bottom: 5pt; ">The above numbers are required as in the near future the ODE will need to report to the federal government on the amount of federal stimulus monies received by each district and ESD. The reporting will require
each district to register and have a Central Contractor Registration number, or CAGE#. This is based on the regulations under the American Recovery and Reinvestment Act of 2009, Section 1512(h). ODE appreciates your assistance in gaining these registration
numbers and providing them back for future statewide reporting purposes.</div>
<div><font color="#800080"> </font></div>
<div><font face="Arial, sans-serif"><i><b>Thanks,</b></i></font></div>
<div><font face="Arial, sans-serif"><i><b>Kristy Hartsell <br>
Fiscal Analyst III<br>
(503) 947-5619<br>
kristy.hartsell@state.or.us</b></i> <br>
<b>Messages to & from this e-mail address may be made available to the public under Oregon law</b> </font></div>
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